At a Glance
- Tasks: Help plan and deliver exciting events, from conferences to community workshops.
- Company: Join Hellios, a fast-growing leader in risk management and supplier information.
- Benefits: Enjoy blended working, with two days in the office and three days remote.
- Other info: Work alongside a dynamic team and learn about innovative event delivery.
- Why this job: Gain hands-on experience in marketing and events while making a real impact.
- Qualifications: No prior experience needed; just bring your enthusiasm and organisational skills.
The predicted salary is between 33750 - 41250 £ per year.
Kemp House, Chawley Park, Cumnor Hill, Oxford OX2 9PH
Reporting to
Eleasha Sallis
Job summary
Under the direction of the Events Manager, you will help plan and deliver Hellios events, with a particular focus on our two flagship conferences, FSQS Live and JOSCAR Live.
You will also support our wider events programme, including community workshops, exhibitions and other conferences that we host or attend.
This is a hands-on role.
You will take responsibility for agreed tasks from planning through to follow-up, keeping the Events Manager and colleagues informed of progress and making sure the details are right for delegates, speakers, sponsors and suppliers.
KEY RESPONSIBILITIES
- Under direction research venue options, gather quotes and coordinate bookings and supplier arrangements. Confirm requirements for room layouts, catering, accessibility and AV.
- Support event promotion by updating web pages and helping prepare invitations, email campaigns, Linked In posts and delegate information.
Check names, dates, links and other details before publication.
- Maintain event plans and trackers, keeping deadlines, bookings and costs up to date. Flag issues early and follow up on outstanding actions.
- Support on day-to-day ticketing and registrations. Set up booking pages, respond to delegate enquiries, process booking changes, keep records accurate and report on ticket sales.
- Support sponsorship sales and delivery. Track enquiries and follow-ups, gather sponsor logos and materials, and coordinate delivery of agreed sponsor benefits.
- Help plan conference agendas.
Coordinate planning meetings, record decisions and follow up on actions.
Liaise with speakers to confirm timings and collect biographies, headshots and slides.
- Coordinate logistics for community workshops, exhibitions and other conferences. Arrange registrations, meeting rooms, exhibition materials and team briefings as needed.
- Support on-site delivery, including set-up, registration and looking after speakers, sponsors and delegates. Help resolve practical issues as they arise.
- Help wrap up each event by gathering feedback, compiling attendance and ticket sales figures, and following up on agreed actions.
- KEY REQUIREMENTS
- Knowledge and experience
This is an entry-level role.
Previous experience in marketing or events is welcome but optional.
You can draw on examples from education, volunteering, part-time work or projects you have organised yourself.
- Excellent attention to detail. You check your work carefully and spot errors in names, timings, bookings and materials.
- Highly organised and efficient. You can prioritise several tasks, keep track of deadlines and follow through promptly, even when plans change.
- Excellent written and verbal communication.
You write clear, accurate emails and speak confidently and professionally with colleagues, delegates, speakers, sponsors and suppliers.
- A positive, proactive attitude. You take ownership of tasks, ask questions when something is unclear and offer practical help when the team is busy.
- Comfortable using spreadsheets, email and calendars, with the willingness to learn event booking and marketing tools.
- Further information
The role involves attending events in person, including travel within the UK.
You will work alongside the wider marketing team and learn how Hellios plans, promotes and delivers its events.
The Company’s policy of blended working requires the postholder to work two designated days in the office and three days working from home.
This policy may be reviewed from time to time.
The Company
Hellios is a leading supplier information and risk management companyoperating in the financial services and defence industry.
Established with the primary objective tobenefit majorblue-chipcompanies and their suppliers.
Hellios provides a single streamlined approach by sharing data across an industry community in areas including modern slavery, cyber security and GDPR.
Since its inception as a startup in 2012, Hellios has experienced rapid growth, expanding to over 160 employees and establishing offices across Australia, the UK, The Netherlands, Spain, Hong Kong, The US and Ireland.
The Company is continuing to growquickly, and a key part of this role is to prepare the Company for further growth.
At Hellios, we are guided by an ethos centred on delivering unparalleled service quality and innovative technology.
Our commitment rests upon nurturing enduring, sustainable relationships with both our buyer and supplier clientele.
To delve deeper into Hellios's core values shaping the culture embraced by our team, partners, and our customer-centric approach, please visit our website at www. hellios. com
Marketing and Events Executive employer: Hellios Information Limited
At our Oxford-based company, we pride ourselves on being an exceptional employer that fosters a culture of innovation and collaboration. As a Cyber Security Engineer, you will have the opportunity to lead critical cybersecurity initiatives while working closely with executive leadership, ensuring your contributions directly impact the organisation's resilience and compliance with regulatory standards. We offer a supportive environment that prioritises employee growth through continuous learning opportunities and a commitment to maintaining a strong security-first culture.
Contact Details:
Hellios Information Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Marketing and Events Executive
✨Show Your Creative Side
In marketing communications, standing out is key. Get creative with your application! Consider designing a mini-campaign or pitch that highlights your skills and understanding of the brand. Tailor it for Hellios Information Limited and show them what you can bring to the table.
✨Engage in Marketing Communities
Get involved in local or online marketing communications groups. Check out platforms like Meetup for events and workshops. Networking here can lead to hidden job openings and valuable insights into the industry trends—this is where we often discover what companies like Hellios Information Limited are looking for.
✨Leverage Social Media
Use platforms like LinkedIn and Twitter to showcase your passion for marketing communications. Share insights, articles, and your own content that resonates with the industry. Tagging or interacting with Hellios Information Limited on these platforms can catch the eye of recruiters and show you're genuinely interested in them.
✨Attend Industry Events
Keep an eye out for marketing conferences and workshops. These are great places to meet potential employers face-to-face and make connections that could land you a full-time role at Hellios Information Limited. Bring your business cards and be prepared to chat about how you can contribute!
We think you need these skills to ace Marketing and Events Executive
Some tips for your application 🫡
Craft an Impactful Cover Letter:Your cover letter is your chance to shine! Focus on your passion for marketing communications and how your previous experiences can benefit Hellios Information Limited. Make sure to mention specific campaigns or projects you’ve worked on that showcase your creativity and strategic thinking.
Showcase Your Writing Skills:As you're diving into a marketing communications role, your writing ability is crucial. Include samples of your work, like blog posts, press releases, or social media campaigns in your application. This lets us see your style and how you engage with different audiences.
Tailor Your CV to Marketing:Your CV should highlight relevant marketing skills and experiences! Include specific tools or platforms you’ve used, like Google Analytics or social media management software. Mention any certifications or workshops related to marketing that you've completed – they can give you an edge!
Demonstrate Your Understanding of Hellios Information Limited:Show us that you’ve done your homework! In your application, briefly mention what you admire about Hellios Information Limited’s marketing approach or any recent campaigns that caught your attention. This can reveal your enthusiasm for the role and your genuine interest in joining our team!
How to prepare for a job interview at Hellios Information Limited
✨Showcase Your Creative Campaigns
Get ready to flaunt your portfolio! Include examples of previous marketing campaigns you've worked on, especially those that showcase your creativity and strategy. Recruiters at Hellios Information Limited will be keen to see how you conceptualise and execute campaigns, so highlight any measurable outcomes to back up your claims.
✨Know Your Digital Tools Inside Out
If you’re heading into a marketing-communications role, make sure you're comfortable discussing key digital marketing tools like Google Analytics, HubSpot, or Hootsuite. Expect some technical questions about how you've used these tools in the past, as they'll want to gauge your hands-on experience and how you analyse data to drive marketing decisions.
✨Be Ready for Scenario-Based Questions
At Hellios Information Limited, they may throw some scenario-based questions your way, aimed at testing your problem-solving skills in real-life marketing situations. Think through potential challenges you’ve faced, how you navigated them, and be prepared to discuss your thought process and outcome.
✨Demonstrate Your Passion for Marketing
As you’re applying for a full-time position, show that you're not just looking for a job, but a career in marketing. Talk about the latest trends in marketing communications, your favourite campaigns, and why they inspire you. Your enthusiasm can really make you stand out and demonstrate that you’re committed to growing within the field.
