At a Glance
- Tasks: Support daily studio operations, manage admin tasks, and coordinate events.
- Company: Join a creative and collaborative team at Helen Lucas Architects.
- Benefits: Gain valuable experience in a dynamic environment with growth opportunities.
- Other info: Exciting chance to develop your skills in architecture and design.
- Why this job: Perfect for organised individuals who love variety and teamwork in a creative setting.
- Qualifications: 2+ years in admin roles, strong IT skills, and a passion for design.
The predicted salary is between 25000 - 30000 £ per year.
This varied role offers the opportunity to support the smooth day-to-day running of the studio while contributing flexibly across several areas of the practice. Responsibilities range from administration and bookkeeping to event coordination and PR communications. This position is ideally suited to a highly organised individual who thrives in a dynamic environment and takes pride in delivering excellent administrative and operational support. With no two days the same, this is an exciting opportunity to develop professionally within a creative, collaborative and people-focused workplace where initiative, attention to detail and teamwork are highly valued.
The ideal candidate will possess excellent organisational, communication and problem-solving skills, with the ability to manage multiple priorities and work both independently and collaboratively. Strong IT skills and experience with administrative and financial processes are highly desirable.
Key Responsibilities- Studio Operations – Supporting the day-to-day running of the studio and providing general administrative support.
- Finance & Administration – Managing internal timesheet systems and assisting with bookkeeping, expenses and VAT records.
- Office Management – Managing project archiving and assisting in maintaining company policies, procedures and manuals.
- Facilities Management – Assisting with health and safety administration, including fire alarm testing, as well as equipment and materials management.
- CPD Coordination – Managing the practice’s CPD programme, ensuring compliance with ARB requirements.
- PR & Communications – Assisting with website updates, award submissions and PR items.
- Events & Team Activities – Planning and coordinating staff events, trips and celebrations.
- Minimum of two years' experience in an administrative or office support role.
- Excellent organisational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft 365, including Word, Excel, and Outlook.
- A proactive, solutions-focused approach with the confidence to take initiative.
- Experience using Adobe InDesign and Photoshop.
- Basic bookkeeping or finance administration experience.
- Experience supporting marketing, communications, events or PR activities.
- An interest in architecture, design or the creative industries.
Studio Admin Assistant employer: Helen Lucas Architects Ltd
Helen Lucas Architects Ltd is an exceptional employer that fosters a creative and collaborative work environment in the heart of Edinburgh. With a strong emphasis on professional development, employees are encouraged to take initiative and grow their skills across various areas, from administration to PR communications. The company values teamwork and attention to detail, making it an ideal place for those seeking meaningful and rewarding employment in the dynamic field of architecture and design.
Contact Details:
Helen Lucas Architects Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Studio Admin Assistant
✨Get Your Portfolio Game On Point
As an aspiring architect, your portfolio is your golden ticket. Make sure it's not just a collection of your best work, but tells a story about your design process and creative thought. Showcase a range of projects, from conceptual sketches to final renderings—think of it as a visual CV!
✨Slide into Networking Events
Architecture thrives on community connections, so keep an eye out for local architecture meetups, exhibitions, and lectures. These events are gold for meeting industry professionals, and who knows? You might just bump into someone from Helen Lucas Architects Ltd who can give you the insider scoop on their hiring process!
✨Learn the Software Inside Out
Make sure you're up to speed with design software like AutoCAD, Revit, and SketchUp. Being able to discuss your proficiency during interviews can really set you apart. Plus, if you can mention particular projects where you’ve used them, you’ll demonstrate both skill and practical experience.
✨Refine Your Interview Skills
Interviews for architecture roles can get quite technical, so practice answering questions about your design process and decision-making strategies. Prepare for potential design challenges they might put forward in interviews—show them you can think on your feet and come up with innovative solutions!
We think you need these skills to ace Studio Admin Assistant
Some tips for your application 🫡
Show Off Your Design Skills:Architecture is all about creativity and technical skills, so make sure your portfolio is front and centre! Include a range of your best projects, showcasing different styles and techniques. Don't forget to explain your design process and the challenges you overcame for each project – it gives hiring managers a glimpse into your thought process!
Tailor Your CV to Architecture:When putting together your CV, highlight relevant experience in architectural design software, like AutoCAD or Revit. Plus, if you have any internships or coursework that involved real-world projects, be sure to mention them. We want to see not just what you've done, but how it relates directly to this role at Helen Lucas Architects Ltd!
Craft a Compelling Cover Letter:Your cover letter is your chance to express your passion for architecture and what drew you to Helen Lucas Architects Ltd. Talk about specific projects or values of theirs you admire, and how you see yourself contributing to their team. We want to feel your enthusiasm – let it shine through your words!
Use Professional Terminology:Don't shy away from using industry-specific jargon that demonstrates your expertise! Terms like 'sustainability', 'scale', and 'aesthetics' can not only show your knowledge but also help you connect with the hiring team. Just ensure it's done in a way that's relatable and not overly technical, so we can see your passion clearly!
How to prepare for a job interview at Helen Lucas Architects Ltd
✨Master the Technical Questions
In an architecture interview, be ready to tackle some technical questions about building codes, design principles, and software like AutoCAD or Revit. Brush up on your knowledge of materials and components, as you might even face scenarios to solve during the interview that showcase your problem-solving skills in real-time.
✨Bring Your Portfolio to Life
Your portfolio is your golden ticket! Make sure it not only showcases your best work but also highlights your design thinking process, from sketches to final outputs. During the interview, be prepared to discuss the projects in detail—what challenges you faced, how you overcame them, and what you learnt.
✨Demonstrate Your Passion for Sustainability
In today's architecture landscape, sustainability is key. Be sure to highlight any projects that involved eco-friendly designs or your understanding of sustainable practices. This will show that you’re not just familiar with the trends but are genuinely passionate about creating a better future through your designs.
✨Engage with Your Interviewers
Architecture is a collaborative field, so showing that you're a team player is essential. When conversing with the interviewers, actively listen and respond to their ideas. This isn’t just about you showing off your skills, but also about connecting and demonstrating how well you’d fit into their team at Helen Lucas Architects Ltd.
