At a Glance
- Tasks: Support clinical teams with admin tasks and coordinate care activities for children and families.
- Company: Join a compassionate organisation dedicated to high-quality care for children and families.
- Benefits: Competitive salary, supportive work environment, and opportunities for professional growth.
- Other info: Dynamic role with a commitment to safeguarding and promoting welfare.
- Why this job: Make a real difference in the lives of children while developing your administrative skills.
- Qualifications: Experience in healthcare admin, strong organisational skills, and excellent communication abilities.
The predicted salary is between 32954 - 41048 £ per year.
About the role
Hours: 37.5 hours per week
Location: Oxford
Salary: £32,954 - £41,048 per annum
Closing date: 10th June 2026 at 12 noon
Play a vital role in delivering compassionate, high-quality care to children and families by supporting clinical services.
What You’ll Be Doing
- Provide comprehensive administrative support to multidisciplinary clinical teams, ensuring accurate records and effective communication.
- Coordinate clinical activity including admissions, respite care, outreach services, and care planning.
- Create, maintain, and optimise staff rotas using Rotageek to ensure safe staffing levels and appropriate skill mix.
- Monitor staffing gaps and workforce pressures, supporting effective cover arrangements and rota compliance.
- Maintain and analyse workforce and service data, producing reports to support decision‑making and service improvement.
- Act as a key point of contact for clinical teams, families and external partners, ensuring responsive and professional communication.
What You’ll Bring
- Experience in an administrative or coordination role within healthcare, hospice, social care, or a related environment, with a high attention to detail.
- Experience using electronic rostering systems.
- Strong data management and administrative skills with a high level of accuracy.
- Excellent organisational skills with the ability to manage competing priorities and complex workloads.
- Ability to analyse and interpret workforce or operational data and present findings clearly.
- Excellent communication and interpersonal skills, with the ability to engage sensitively and professionally with families and colleagues.
Ready to bring your skills to a role that matters? We reserve the right to close the advert at any time should we receive sufficient applications, therefore we encourage applicants to apply as soon as possible. All staff are required to undertake a Disclosure and Barring Service check. Helen & Douglas House is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We are an equal opportunities employer and value the benefits of a diverse workforce. We positively encourage applications from all areas of the community. Please contact recruitment@helenanddouglas.org.uk if you require any adjustments during the recruitment process.
Clinical Administrator in Oxford employer: Helen & Douglas House
Helen & Douglas House is an exceptional employer located in Oxford, dedicated to providing compassionate care to children and families. With a strong emphasis on employee growth, we offer comprehensive training and development opportunities within a supportive work culture that values diversity and inclusivity. Join us to make a meaningful impact while enjoying a fulfilling career in a collaborative environment that prioritises both professional and personal well-being.
StudySmarter Expert Advice🤫
We think this is how you could land Clinical Administrator in Oxford
✨Tip Number 1
Network like a pro! Reach out to people in the healthcare sector, especially those who work in clinical administration. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by practising common questions related to administrative roles in healthcare. We recommend role-playing with a friend to boost your confidence and refine your answers.
✨Tip Number 3
Showcase your skills! Bring along examples of your previous work, like reports or data analyses, to demonstrate your expertise in managing workforce data and communication.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Clinical Administrator in Oxford
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in administrative roles within healthcare. We want to see how your skills align with the responsibilities of the Clinical Administrator position.
Showcase Your Attention to Detail:Since this role requires a high level of accuracy, be sure to emphasise your attention to detail in your application. Use specific examples from your past experiences that demonstrate your ability to manage complex workloads without missing a beat.
Highlight Communication Skills:As a key point of contact for clinical teams and families, strong communication skills are essential. We recommend including examples of how you've effectively communicated in previous roles, especially in sensitive situations.
Apply Early!:Don’t wait until the last minute to submit your application. We encourage you to apply through our website as soon as possible, as we may close the advert early if we receive enough applications. Get your foot in the door!
How to prepare for a job interview at Helen & Douglas House
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Clinical Administrator. Familiarise yourself with the key tasks like coordinating clinical activities and managing staff rotas. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Experience
Be ready to discuss your previous administrative or coordination roles in healthcare. Highlight specific examples where you've successfully managed complex workloads or used electronic rostering systems. This will give the interviewer confidence in your ability to handle the demands of the job.
✨Prepare for Data-Driven Questions
Since the role involves analysing workforce data, brush up on your data management skills. Be prepared to discuss how you've interpreted data in the past and how it influenced decision-making. This will show that you can contribute to service improvement effectively.
✨Practice Your Communication Skills
As a key point of contact for clinical teams and families, strong communication is essential. Practice articulating your thoughts clearly and professionally. Consider role-playing common scenarios you might encounter, so you can demonstrate your interpersonal skills during the interview.
