At a Glance
- Tasks: Support clinical teams and manage staffing to ensure high-quality care for children and families.
- Company: Join a compassionate hospice team dedicated to making a difference.
- Benefits: Competitive salary, supportive environment, and opportunities for personal growth.
- Other info: Diverse workplace committed to safeguarding and equal opportunities.
- Why this job: Make a real impact in healthcare while developing your administrative skills.
- Qualifications: Experience in healthcare administration and strong organisational skills required.
The predicted salary is between 32954 - 41048 £ per year.
Hours: 37.5 hours per week
Location: Oxford
Salary: £32,954 - £41,048 per annum
Closing date: 10th June 2026 at 12 noon
Play a vital role in delivering compassionate, high-quality care to children and families by supporting clinical services. Join a collaborative hospice team where you’ll manage staffing rotas, coordinate clinical activity, and analyse workforce data to directly impact patient care and service delivery.
What you’ll be doing:
- Provide comprehensive administrative support to multidisciplinary clinical teams, ensuring accurate records and effective communication.
- Coordinate clinical activity including admissions, respite care, outreach services, and care planning.
- Create, maintain, and optimise staff rotas using Rotageek to ensure safe staffing levels and appropriate skill mix.
- Monitor staffing gaps and workforce pressures, supporting effective cover arrangements and rota compliance.
- Maintain and analyse workforce and service data, producing reports to support decision-making and service improvement.
- Act as a key point of contact for clinical teams, families and external partners, ensuring responsive and professional communication.
What you’ll bring:
- Experience in an administrative or coordination role within healthcare, hospice, social care, or a related environment, with a high attention to detail.
- Experience using electronic rostering systems.
- Strong data management and administrative skills with a high level of accuracy.
- Excellent organisational skills with the ability to manage competing priorities and complex workloads.
- Ability to analyse and interpret workforce or operational data and present findings clearly.
- Excellent communication and interpersonal skills, with the ability to engage sensitively and professionally with families and colleagues.
Please note that everyone working for Helen & Douglas House is required to undertake a Disclosure and Barring Service check. Helen & Douglas House is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We are an equal opportunities employer and value the benefits of a diverse workforce. We positively encourage applications from all areas of the community. Please contact recruitment@helenanddouglas.org.uk if you require any adjustments during the recruitment process.
Clinical Administrator in Oxford employer: Helen and Douglas House
Helen & Douglas House is an exceptional employer, offering a supportive and collaborative work environment in Oxford where you can make a meaningful impact on the lives of children and families. With a strong commitment to employee growth, we provide opportunities for professional development and training, alongside a comprehensive benefits package that prioritises your well-being. Join us in delivering compassionate care while enjoying a workplace that values diversity and inclusivity.
StudySmarter Expert Advice🤫
We think this is how you could land Clinical Administrator in Oxford
✨Tip Number 1
Network like a pro! Reach out to people in the healthcare sector, especially those who work in hospices or clinical administration. A friendly chat can lead to insider info about job openings and even referrals.
✨Tip Number 2
Prepare for interviews by practising common questions related to clinical administration. We recommend role-playing with a friend or using online resources to get comfortable with your responses.
✨Tip Number 3
Showcase your skills! Bring examples of how you've managed staffing rotas or analysed workforce data in previous roles. This will help you stand out as someone who can hit the ground running.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Clinical Administrator in Oxford
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in administrative roles within healthcare. We want to see how your skills align with the responsibilities of a Clinical Administrator, so don’t hold back!
Showcase Your Data Skills:Since analysing workforce data is key for this role, include specific examples of how you've managed or interpreted data in previous jobs. We love seeing numbers and results that demonstrate your impact!
Highlight Communication Skills:As a Clinical Administrator, you'll be the go-to person for communication between teams and families. Share instances where you’ve effectively communicated complex information or resolved issues, as this will show us you’re the right fit.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details directly and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Helen and Douglas House
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Clinical Administrator. Familiarise yourself with terms like staffing rotas, workforce data analysis, and clinical coordination. This will help you speak confidently about how your skills align with the job.
✨Showcase Your Communication Skills
Since this role involves liaising with clinical teams, families, and external partners, be prepared to demonstrate your excellent communication abilities. Think of examples where you've effectively communicated in challenging situations or coordinated between different parties.
✨Highlight Your Attention to Detail
Attention to detail is crucial in healthcare administration. Bring specific examples from your past experience where your meticulousness made a difference, whether it was in maintaining accurate records or managing complex workloads.
✨Prepare for Data-Driven Questions
Given the emphasis on analysing workforce data, be ready to discuss your experience with data management. Prepare to explain how you've used data to inform decisions or improve services in previous roles, and be ready to interpret sample data if asked.
