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- Tasks: Support executive search teams with project administration and client relationship management.
- Company: Join Heidrick & Struggles, a leader in global leadership advisory services.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Why this job: Be part of a team that shapes future leaders and makes a real impact.
- Qualifications: 5+ years of admin experience and strong communication skills required.
- Other info: Opportunity for growth in a fast-paced, collaborative setting.
The predicted salary is between 36000 - 60000 £ per year.
Who We Are: Heidrick & Struggles is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world's top organizations. In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions. Heidrick & Struggles pioneered the profession of executive search more than 70 years ago. Today, the firm provides integrated talent and human capital solutions to help our clients change the world, one leadership team at a time.
The Role: The Executive Assistant (EA) plays a vital role in the success of our Executive Search business. EAs provide project and business administration support to an Executive Search team(s) in all aspects of the search process including:
- Document preparation and management
- Scheduling and planning of candidate and client interviews/meetings
- Accounts receivable and accounts payable
- Expense reporting
- Correspondence and file organization
An integral part of an EA's role is problem-solving within the search execution and administrative process.
Job Responsibilities:
- Formatting, editing, proofreading, preparing and transmitting client deliverables
- Maintaining complex consultant calendars
- In partnership with our travel vendor, preparing travel itineraries for consultants, clients or candidates as part of the executive search process
- Supporting the executive search team with account and client relationship management, including reconciling consultant expenses, client invoices/receivables and other financial reports, as well as consistently representing the team in a professional manner in any communications with the client team
- Creating and maintaining an efficient organizational system for all search processes
- Maintaining client and candidate relationships and building rapport through regular communication via phone and email
- Verifying degrees of candidates, as well as processing background checks and utilizing internal tools when requested
- Maintaining the accuracy, quality and integrity of all search information in the Heidrick & Struggles database, including proper coding of engagements, in collaboration with search teammates
- Maintaining and developing job-related skills by attending Company learning programs and keeping up-to-date with job/industry-related reading
- Maintaining client, candidate and companywide confidentiality
- Contributing to the team and office by providing back-up assistance to other EAs and Project Administrators as needed
- Assisting with database research and coding of records in collaboration with Associate practices resources
Required Qualifications:
- Educated to GCSE level (or equivalent)
- 5+ years of administration experience in roles that required project coordination
- Demonstrated professional business acumen and ethics (honesty, integrity, confidentiality, discretion) in the workplace
- Proficient working experience in all Microsoft Office products
- Demonstrated ability to communicate confidentially, professionally and with good judgment and discretion across all areas of the business as well as external clients and candidates, both written and verbally
- Proven ability to manage complex, concurrent projects, activities and resources, including setting priorities and establishing/reviewing progress against goals
- Available to work Monday – Friday during normal business hours, flexible to work overtime when needed
Preferred Qualifications:
- Experience working in a professional service/Executive Search organization
- Hands-on experience working within a proprietary database environment
- Demonstrated experience and interest in building and maintaining positive relationships with internal stakeholders and external customers
- Proven ability to maintain composure in an exciting and at times, rapidly changing environment
Executive Assistant - Executive Search in Slough employer: Heidrick & Struggles
Contact Detail:
Heidrick & Struggles Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - Executive Search in Slough
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Executive Assistant role.
✨Tip Number 2
Prepare for those interviews! Research Heidrick & Struggles and understand their values and services. We want to see you shine by showing how your skills align with their mission in executive search.
✨Tip Number 3
Practice your problem-solving skills! As an EA, you’ll need to think on your feet. We suggest running through some common scenarios you might face in the role and how you’d tackle them.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. We’re excited to see your enthusiasm for joining the team at Heidrick & Struggles!
We think you need these skills to ace Executive Assistant - Executive Search in Slough
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight relevant experience, especially in project coordination and administration. We want to see how your skills align with what we do at Heidrick & Struggles!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your background makes you a perfect fit. Remember, we love seeing personality and enthusiasm!
Showcase Your Communication Skills: Since communication is key in this role, make sure your application reflects your ability to convey information clearly and professionally. Proofread everything to avoid any typos – we appreciate attention to detail!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Heidrick & Struggles
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the specific tasks mentioned in the job description, like document management and scheduling. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Problem-Solving Skills
Since problem-solving is a key part of the EA role, prepare examples from your past experiences where you've successfully navigated challenges. Think about times when you had to manage complex projects or resolve conflicts, and be ready to discuss these during the interview.
✨Demonstrate Professionalism and Discretion
As an EA, you'll be handling sensitive information, so it's crucial to convey your understanding of confidentiality and professionalism. Be prepared to discuss how you've maintained discretion in previous roles and why it's important in the context of executive search.
✨Build Rapport with Your Interviewers
During the interview, focus on building a connection with your interviewers. Use their names, maintain eye contact, and engage in active listening. This not only shows your interpersonal skills but also reflects your ability to build relationships, which is vital for the EA role.
