At a Glance
- Tasks: Support executive search teams with project administration and client relationship management.
- Company: Join Heidrick & Struggles, a leader in global leadership advisory services.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Other info: Opportunity for growth in a fast-paced, collaborative setting.
- Why this job: Be part of a team that shapes future leaders and makes a real impact.
- Qualifications: 5+ years of admin experience and strong communication skills required.
The predicted salary is between 36000 - 60000 £ per year.
Who We Are: Heidrick & Struggles is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world's top organizations. In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions. Heidrick & Struggles pioneered the profession of executive search more than 70 years ago. Today, the firm provides integrated talent and human capital solutions to help our clients change the world, one leadership team at a time.
The Role: The Executive Assistant (EA) plays a vital role in the success of our Executive Search business. EAs provide project and business administration support to an Executive Search team(s) in all aspects of the search process including:
- Document preparation and management
- Scheduling and planning of candidate and client interviews/meetings
- Accounts receivable and accounts payable
- Expense reporting
- Correspondence and file organization
An integral part of an EA's role is problem-solving within the search execution and administrative process.
Job Responsibilities:
- Formatting, editing, proofreading, preparing and transmitting client deliverables
- Maintaining complex consultant calendars
- In partnership with our travel vendor, preparing travel itineraries for consultants, clients or candidates as part of the executive search process
- Supporting the executive search team with account and client relationship management, including reconciling consultant expenses, client invoices/receivables and other financial reports, as well as consistently representing the team in a professional manner in any communications with the client team
- Creating and maintaining an efficient organizational system for all search processes
- Maintaining client and candidate relationships and building rapport through regular communication via phone and email
- Verifying degrees of candidates, as well as processing background checks and utilizing internal tools when requested
- Maintaining the accuracy, quality and integrity of all search information in the Heidrick & Struggles database, including proper coding of engagements, in collaboration with search teammates
- Maintaining and developing job-related skills by attending Company learning programs and keeping up-to-date with job/industry-related reading
- Maintaining client, candidate and companywide confidentiality
- Contributing to the team and office by providing back-up assistance to other EAs and Project Administrators as needed
- Assisting with database research and coding of records in collaboration with Associate practices resources
Required Qualifications:
- Educated to GCSE level (or equivalent)
- 5+ years of administration experience in roles that required project coordination
- Demonstrated professional business acumen and ethics (honesty, integrity, confidentiality, discretion) in the workplace
- Proficient working experience in all Microsoft Office products
- Demonstrated ability to communicate confidentially, professionally and with good judgment and discretion across all areas of the business as well as external clients and candidates, both written and verbally
- Proven ability to manage complex, concurrent projects, activities and resources, including setting priorities and establishing/reviewing progress against goals
- Available to work Monday – Friday during normal business hours, flexible to work overtime when needed
Preferred Qualifications:
- Experience working in a professional service/Executive Search organization
- Hands-on experience working within a proprietary database environment
- Demonstrated experience and interest in building and maintaining positive relationships with internal stakeholders and external customers
- Proven ability to maintain composure in an exciting and at times, rapidly changing environment
Executive Assistant - Executive Search in London employer: Heidrick & Struggles
Heidrick & Struggles is an exceptional employer that fosters a collaborative and innovative work culture, where Executive Assistants play a crucial role in shaping the future of leadership advisory. With a commitment to employee growth through continuous learning opportunities and a focus on diversity and inclusion, our team thrives in a dynamic environment that values integrity and professionalism. Located in a vibrant city, we offer a unique chance to contribute to meaningful projects while enjoying a supportive atmosphere that encourages personal and professional development.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - Executive Search in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Knowing what makes Heidrick & Struggles tick will help you stand out as a candidate who truly gets it.
✨Tip Number 3
Practice your pitch! Be ready to explain how your skills as an Executive Assistant can directly support the executive search process. Confidence is key!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step.
We think you need these skills to ace Executive Assistant - Executive Search in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your relevant experience in administration and project coordination, and don’t forget to mention your proficiency with Microsoft Office products!
Showcase Your Communication Skills:Since this role involves a lot of communication with clients and candidates, it’s essential to demonstrate your ability to communicate professionally. Use clear and concise language in your application to reflect this skill.
Highlight Problem-Solving Abilities:EAs need to be great problem solvers! Share examples in your application where you’ve successfully navigated challenges or improved processes in previous roles. This will show us you’re ready for the dynamic environment at Heidrick & Struggles.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive and keen to join our team!
How to prepare for a job interview at Heidrick & Struggles
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the specific tasks mentioned in the job description, like document management and scheduling. This will help you articulate how your experience aligns with what they’re looking for.
✨Showcase Your Problem-Solving Skills
Since problem-solving is a key part of the EA role, prepare examples from your past experiences where you successfully navigated challenges. Think about times when you had to manage complex projects or resolve conflicts, and be ready to discuss these during the interview.
✨Demonstrate Professionalism
Heidrick & Struggles values professionalism, so ensure you communicate clearly and confidently. Practice your responses to common interview questions, and remember to maintain a professional tone throughout, especially when discussing sensitive topics or client interactions.
✨Build Rapport with Your Interviewers
As an EA, building relationships is crucial. During the interview, take the time to connect with your interviewers. Ask insightful questions about their team and the company culture, and show genuine interest in their work. This will demonstrate your ability to foster positive relationships in the workplace.
