At a Glance
- Tasks: Support executive teams with project coordination, scheduling, and client relationship management.
- Company: Join Heidrick & Struggles, a leader in global leadership advisory services.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Other info: Opportunity to grow in a fast-paced, collaborative setting.
- Why this job: Be a key player in shaping future-ready leaders and organisations.
- Qualifications: 5+ years of admin experience and strong communication skills required.
The predicted salary is between 36000 - 60000 £ per year.
Who We Are: Heidrick & Struggles is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world's top organizations. In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions. Heidrick & Struggles pioneered the profession of executive search more than 70 years ago. Today, the firm provides integrated talent and human capital solutions to help our clients change the world, one leadership team at a time.
The Role: The Executive Assistant (EA) plays a vital role in the success of our Executive Search business. EAs provide project and business administration support to an Executive Search team(s) in all aspects of the search process including: document preparation and management, scheduling and planning of candidate and client interviews/meetings, accounts receivable and accounts payable, expense reporting, correspondence and file organization. An integral part of an EA's role is problem-solving within the search execution and administrative process.
Job Responsibilities:
- Formatting, editing, proofreading, preparing and transmitting client deliverables.
- Maintaining complex consultant calendars.
- In partnership with our travel vendor, preparing travel itineraries for consultants, clients or candidates as part of the executive search process.
- Supporting the executive search team with account and client relationship management, including reconciling consultant expenses, client invoices/receivables and other financial reports, as well as consistently representing the team in a professional manner in any communications with the client team.
- Creating and maintaining an efficient organizational system for all search processes.
- Maintaining client and candidate relationships and building rapport through regular communication via phone and email.
- Verifying degrees of candidates, as well as processing background checks and utilizing internal tools when requested.
- Maintaining the accuracy, quality and integrity of all search information in the Heidrick & Struggles database, including proper coding of engagements, in collaboration with search teammates.
- Maintaining and developing job-related skills by attending Company learning programs and keeping up-to-date with job/industry-related reading/etc.
- Maintaining client, candidate and companywide confidentiality.
- Contributing to the team and office by providing back-up assistance to other EAs and Project Administrators as needed.
- Assisting with database research and coding of records in collaboration with Associate practices resources.
Required Qualifications:
- Educated to GCSE level (or equivalent).
- 5+ years of administration experience in roles that required project coordination.
- Demonstrated professional business acumen and ethics (honesty, integrity, confidentiality, discretion) in the workplace.
- Proficient working experience in all Microsoft Office products.
- Demonstrated ability to communicate confidentially, professionally and with good judgment and discretion across all areas of the business as well as external clients and candidates, both written and verbally. This includes sharing complex and sensitive information.
- Proven ability to manage complex, concurrent projects, activities and resources, including setting priorities and establishing/reviewing progress against goals.
- Available to work Monday – Friday during normal business hours, flexible to work overtime when needed.
Preferred Qualifications:
- Experience working in a professional service/ Executive Search organization.
- Hands-on experience working within a proprietary database environment.
- Demonstrated experience and interest in building and maintaining positive relationships with internal stakeholders and external customers.
- Proven ability to maintain composure in an exciting and at times, rapidly changing environment.
Executive Assistant in London employer: Heidrick & Struggles
Heidrick is an exceptional employer, offering a dynamic work environment in the heart of London where IT Service Delivery Analysts can thrive. With a strong focus on employee growth and development, the company fosters a culture of collaboration and innovation, providing opportunities to become a subject-matter expert while supporting a diverse range of IT needs across Europe. Employees benefit from a hybrid work model, competitive compensation, and a commitment to enhancing user experience, making it a rewarding place to build a meaningful career.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Executive Assistant role.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show how your skills align with their needs. Practise common interview questions and think about how your experience fits into their executive search process.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. We recommend mentioning something specific from the interview to remind them of your conversation.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight relevant experience and skills that match the job description, like project coordination and communication abilities. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to tell us why you're passionate about the role and how your background makes you a perfect fit. Don’t forget to mention any specific experiences that relate to the responsibilities listed in the job description.
Showcase Your Problem-Solving Skills:As an EA, problem-solving is key! In your application, share examples of how you've tackled challenges in previous roles. This will help us see your critical thinking skills in action and how you handle complex situations.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly from us. Plus, it shows you're keen on joining our team!
How to prepare for a job interview at Heidrick & Struggles
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the specific tasks mentioned in the job description, like document preparation and managing complex calendars. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Problem-Solving Skills
Since problem-solving is a key part of the EA role, prepare examples from your past experiences where you've successfully navigated challenges. Think about times when you had to manage multiple priorities or resolve conflicts, and be ready to discuss these during the interview.
✨Demonstrate Professionalism and Discretion
As an EA, you'll be handling sensitive information, so it's crucial to convey your understanding of confidentiality and professionalism. Be prepared to discuss how you've maintained discretion in previous roles and why it's important in the context of executive search and client relationships.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready to ask the interviewer. This could be about the team dynamics, the company culture, or how success is measured in the EA role. Asking questions shows your enthusiasm for the position and helps you gauge if the company is the right fit for you.
