Executive Assistant, Leadership Office

Who We Are Heidrick & Struggles (Nasdaq: HSII) is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world\’s top organizations. In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions.

Today, the firm provides integrated talent and human capital solutions to help our clients change the world, one leadership team at a time. ®

Heidrick Consulting (HC) serves as the firm’s leadership advisory arm. The Executive Assistant role is pivotal in providing top-tier administrative and organizational support to the Consulting team. It involves managing schedules, coordinating travel, handling correspondence, and preparing for meetings with a keen eye for detail and policy compliance. This role is not only about individual task management but also about fostering collaboration, upholding firm values, and contributing to the broader team and firm initiatives. The Executive Assistant is a cornerstone for efficient operations, ensuring seamless engagement with clients and colleagues alike, and leveraging technology to maintain and enhance productivity.

Full administrative support to Partners/Principals/Managers including travel arrangements, expenses (complying to policy)
Producing high quality and accurate results in terms of diary management, emails and documents
Providing general office assistance where needed and working as part of a team (EA team and Engagement delivery team where appropriate)
Firm Building:
Becoming a fully integrated and proactive member of Heidrick Consulting/the practice, understanding its core capabilities and Centre of Excellences (CoE) and taking an active interest in its development.

Attending relevant meetings to understand business pipeline and project opportunities along with Business Development support
Understanding systems including Latitude and PeopleSoft as well as Heidrick Gateway, Box, Outlook, Word, Excel, PowerPoint and using the Internet for research purposes
Understanding and appropriately using business templates and branding
Understanding and complying with HC processes and administration processes.

Substantial administrative experience in roles requiring strong project coordination
Proficient knowledge of office software, such as Microsoft Outlook, Word, Excel, PowerPoint, and the ability to learn company-specific software such as Latitude and Box
Exceptional communication skills, both written and verbal, with a commitment to produce high-quality and accurate work
Strong organisational and planning skills, capable of managing logistics for meetings and events, including material preparation
Team player mindset, ready to provide general office assistance and collaborate closely with other Executive Assistants and engagement delivery teams
Fluent English – speaking and writing

Demonstrated business acumen and financial awareness
Other language skills a plus
Involvement in firm-building activities, understanding partner pipelines, and engagement delivery roles.