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- Tasks: Provide top-tier admin support, manage schedules, coordinate travel, and prepare meeting materials.
- Company: Heidrick & Struggles is a leading global leadership advisory firm with over 70 years of experience.
- Benefits: Enjoy a collaborative culture, professional growth opportunities, and the chance to impact top organisations.
- Why this job: Join a dynamic team dedicated to shaping future leaders and enhancing organisational success.
- Qualifications: High school education required; strong admin experience and proficiency in office software essential.
- Other info: Ideal for those passionate about leadership and eager to contribute to a global consulting environment.
The predicted salary is between 36000 - 60000 £ per year.
Heidrick & Struggles (Nasdaq: HSII) is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world's top organizations. In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations.
The Executive Assistant role is pivotal in providing top-tier administrative and organizational support to the Consulting team. It involves managing schedules, coordinating travel, handling correspondence, and preparing for meetings with a keen eye for detail and policy compliance. This role is not only about individual task management but also about fostering collaboration, upholding firm values, and contributing to the broader team and firm initiatives.
Role Responsibilities
- Full administrative support to Partners/Principals/Managers including travel arrangements and expenses (complying to policy).
- Full in-box management to Partners and assisting Principals where capacity allows.
- Full calendar management to Partners/Principals/Managers including setting up and prioritising meetings.
- Meeting preparation in advance, e.g. workshop materials, logistics, events, printing and binding.
- Producing high quality and accurate results in terms of diary management, emails and documents.
- Understanding and utilising Latitude and Box to manage and save materials appropriately.
- Providing general office assistance and working as part of a team.
- Acting as a role model by displaying exceptional values, attitudes and behaviours.
- Liaising and acting as a point of contact between Heidrick & Struggles and clients.
- Collaborating with other practice groups across Heidrick & Struggles globally.
- Attending relevant meetings to understand business pipeline and project opportunities.
- Understanding systems including Latitude, PeopleSoft, Heidrick Gateway, Box, Outlook, Word, Excel, PowerPoint.
Basic Role Qualifications
- High school education/A Levels required; university degree desired.
- Substantial administrative experience in roles requiring strong project coordination.
- Proficient knowledge of office software.
- Exceptional communication skills, both written and verbal.
- Strong organisational and planning skills.
- Experience dealing with people at all levels of an organisation.
- Team player mindset, ready to provide general office assistance.
- Professional services experience is a plus.
- Fluent English – speaking and writing.
Preferred Role Qualifications
- Demonstrated business acumen and financial awareness.
- Strong attention to detail.
- Other language skills a plus.
- Strong interpersonal skills.
- Track record of collaborating across diverse teams.
- Interest and proactive engagement in firm development.
Executive Assistant, Leadership Consulting employer: Heidrick & Struggles
Contact Detail:
Heidrick & Struggles Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant, Leadership Consulting
✨Tip Number 1
Familiarise yourself with Heidrick & Struggles' core values and services. Understanding their approach to leadership consulting will help you align your responses during interviews and demonstrate your commitment to their mission.
✨Tip Number 2
Network with current or former employees of Heidrick & Struggles on platforms like LinkedIn. Engaging in conversations can provide insights into the company culture and expectations for the Executive Assistant role.
✨Tip Number 3
Brush up on your organisational and project coordination skills. Since the role requires managing multiple tasks and schedules, showcasing your ability to handle logistics efficiently will set you apart from other candidates.
✨Tip Number 4
Prepare to discuss your experience with office software and any specific tools mentioned in the job description, like Latitude and Box. Being able to demonstrate your proficiency will show that you're ready to hit the ground running.
We think you need these skills to ace Executive Assistant, Leadership Consulting
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience and skills that align with the Executive Assistant role. Emphasise your proficiency in office software and any experience you have in project coordination.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of Heidrick & Struggles' values and mission. Explain how your background and skills make you a perfect fit for supporting their leadership consulting team.
Highlight Communication Skills: Since exceptional communication is key for this role, provide examples in your application that demonstrate your written and verbal communication abilities, especially in handling complex information.
Showcase Team Collaboration: Mention any previous experiences where you successfully collaborated with diverse teams. This will illustrate your ability to work well within the Executive Assistant team and across different practice groups.
How to prepare for a job interview at Heidrick & Struggles
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage schedules and logistics is crucial. Be prepared to discuss specific examples of how you've successfully coordinated complex meetings or travel arrangements in the past.
✨Demonstrate Communication Proficiency
Exceptional communication skills are key for this role. During the interview, highlight your experience in handling sensitive information and your approach to maintaining professionalism in both written and verbal communications.
✨Familiarise Yourself with Relevant Tools
Understanding the software mentioned in the job description, like Latitude and Box, can set you apart. If you have experience with similar tools, be sure to mention it, and express your willingness to learn new systems quickly.
✨Emphasise Team Collaboration
This role requires a team player mindset. Share examples of how you've worked effectively within a team, especially in high-pressure environments, and how you’ve contributed to firm-building activities or initiatives.
