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For Companies At a Glance
- Tasks: Provide top-notch support to executives, manage schedules, and coordinate meetings.
- Company: Join Heidrick & Struggles, a leader in executive leadership advisory services.
- Benefits: Competitive salary, inclusive culture, and opportunities for professional growth.
- Why this job: Be part of a dynamic team that shapes the future of leadership.
- Qualifications: Strong organisational skills and a proactive attitude are essential.
- Other info: Collaborative environment with a focus on continuous improvement.
The predicted salary is between 36000 - 60000 £ per year.
Heidrick & Struggles is the world’s foremost advisor on executive leadership, driving superior client performance through premier human capital leadership advisory services. For more than 70 years, we’ve delivered value for our clients by leveraging unrivaled expertise to help organizations discover and enable outstanding leaders and teams.
Who We Are
Heidrick & Struggles is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world's top organizations. In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions.
What We Do
Heidrick Consulting serves as the firm’s leadership advisory arm. We are a team passionate about enabling a world better led. The Executive Assistant (EA) role is a critical business support position, providing proactive, high-quality executive support to Partners and Principals. As an EA, you will enable leaders to operate at their best by managing complex diaries and inboxes, coordinating meetings and logistics, preparing materials, and ensuring priorities are effectively balanced across client delivery, business development, and firm initiatives.
Role Responsibilities
- Executive Support
- Provide full executive support to Partners/Principals, anticipating needs and managing competing priorities.
- Deliver comprehensive diary and inbox management, ensuring effective use of time and prompt responses.
- Prepare leaders for meetings with relevant materials, briefings, and follow-up actions.
- Coordinate meetings, workshops, offsites, and events, including logistics and materials.
- Arrange travel and accommodation in line with firm policy.
- Produce and edit professional documents, presentations, and reports (PowerPoint, Word, Excel).
- Manage expenses and timesheets accurately and on schedule.
- Collaborate with Business Managers to align scheduling with utilization and project priorities.
- Provide cover and support to other EAs as part of the wider team.
- Business Development & Client Support
- Support client relationship management and business development activity through systems such as Latitude.
- Maintain and update client contact databases and pipelines, ensuring data accuracy.
- Schedule and track client meetings, ensuring engagement and pipeline targets are met.
- Prepare materials and meeting packs to support client interactions.
- Coordinate with Marketing and Communications to align client engagement activities.
- Manage the contract and terms and conditions process, ensuring timely completion and escalation of issues.
- Build and maintain strong relationships with client EAs and key stakeholders.
- Share client insights and industry updates to support proactive engagement.
- Collaboration & Team Contribution
- Act as a professional and discreet ambassador of Heidrick & Struggles, always representing firm values.
- Handle confidential and sensitive information with discretion and professionalism.
- Collaborate across the global EA community and consulting teams to share best practice and drive consistency.
- Contribute to team culture, connectivity, and continuous improvement initiatives.
- Identify and implement process improvements to increase efficiency and service quality.
- Participate in meetings to stay informed of partner pipelines, project opportunities, and firm priorities.
- Systems, Processes & Compliance
- Effectively use firm systems, including Latitude, PeopleSoft, Box, Outlook, Word, Excel, PowerPoint, and Heidrick Gateway.
- Apply appropriate templates, branding, and file management practices.
- Maintain compliance with firm administrative and operational policies.
- Support accurate documentation, reporting, and data integrity across systems.
Key Attributes and Competencies
- Strong judgment, discretion, and professionalism.
- Excellent organization, time management, and attention to detail.
- Proactive, adaptable, and solutions-focused under pressure.
- Strong stakeholder and relationship management skills.
- Team-oriented, collaborative, and committed to continuous improvement.
- High degree of confidentiality and integrity.
Measures of Success
- Effective management of Partner/Principal time and priorities.
- High-quality, timely, and accurate output of deliverables.
- Strong client and stakeholder feedback.
- Consistency with HC EA model standards and processes.
- Active contribution to a cohesive, high-performing EA team.
Heidrick & Struggles is an equal opportunity employer committed to hiring qualified protected veterans and individuals with disabilities. All qualified applicants will be considered for employment without regard to race, color, religion, creed, age, sex, national origin, gender identity or expression, sexual orientation, disability, marital status, veteran or military status, or citizenship status. Heidrick & Struggles is committed to providing reasonable accommodations and/or adjustments during our recruitment process. If you are selected for an interview and require an accommodation and/or adjustment, please inform your Talent Acquisition professional.
Executive Assistant, Heidrick Consulting employer: Heidrick & Struggles
Contact Detail:
Heidrick & Struggles Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant, Heidrick Consulting
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Heidrick & Struggles on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Show us that you understand what it means to be part of a high-performing team and how you can contribute to that environment.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We want to see your personality shine through, so don’t just recite rehearsed lines—be yourself!
✨Tip Number 4
After the interview, send a thank-you email to express your appreciation. It’s a small gesture that can leave a lasting impression and show us that you’re genuinely interested in the role.
We think you need these skills to ace Executive Assistant, Heidrick Consulting
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your organisational skills, experience in managing diaries, and any relevant software knowledge. We want to see how you can support our leaders effectively!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your skills align with what we’re looking for. Don’t forget to mention your ability to handle confidential information with discretion.
Showcase Your Team Spirit: We love a collaborative spirit! In your application, share examples of how you've worked well in teams or contributed to a positive team culture. This will show us that you’re a great fit for our high-performing EA team.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way to ensure your application gets to us directly. Plus, it shows you’re serious about joining our team at Heidrick & Struggles.
How to prepare for a job interview at Heidrick & Struggles
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role at Heidrick & Struggles. Familiarise yourself with the responsibilities like diary management, client support, and document preparation. This will help you articulate how your skills align with their needs.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed competing priorities in the past. Highlight your ability to stay organised under pressure, as this is crucial for supporting busy executives effectively.
✨Demonstrate Discretion and Professionalism
Heidrick & Struggles values confidentiality and professionalism. Prepare to share instances where you've handled sensitive information or situations with discretion. This will show that you understand the importance of trust in an EA role.
✨Engage with Their Values
Research Heidrick & Struggles' values and culture. Be prepared to discuss how you can contribute to their collaborative environment and continuous improvement initiatives. Showing that you resonate with their mission will set you apart from other candidates.
