At a Glance
- Tasks: Support executive teams with project coordination, scheduling, and client relationship management.
- Company: Join Heidrick & Struggles, a leader in global leadership advisory services.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Other info: Opportunity for career growth in a fast-paced, collaborative setting.
- Why this job: Be part of a team that shapes future-ready leaders and organisations.
- Qualifications: 5+ years of administration experience and strong communication skills.
The predicted salary is between 40000 - 50000 £ per year.
Who We Are: Heidrick & Struggles is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world's top organizations. In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions. Heidrick & Struggles pioneered the profession of executive search more than 70 years ago. Today, the firm provides integrated talent and human capital solutions to help our clients change the world, one leadership team at a time.
The Role: The Executive Assistant (EA) plays a vital role in the success of our Executive Search business. EAs provide project and business administration support to an Executive Search team(s) in all aspects of the search process including:
- Document preparation and management
- Scheduling and planning of candidate and client interviews/meetings
- Accounts receivable and accounts payable
- Expense reporting
- Correspondence and file organization
An integral part of an EA’s role is problem-solving within the search execution and administrative process.
Job Responsibilities:
- Formatting, editing, proofreading, preparing and transmitting client deliverables
- Maintaining complex consultant calendars
- Preparing travel itineraries for consultants, clients or candidates as part of the executive search process
- Supporting the executive search team with account and client relationship management
- Creating and maintaining an efficient organizational system for all search processes
- Maintaining client and candidate relationships and building rapport through regular communication via phone and email
- Verifying degrees of candidates and processing background checks
- Maintaining the accuracy, quality and integrity of all search information in the Heidrick & Struggles database
- Maintaining and developing job-related skills by attending Company learning programs
- Maintaining client, candidate and companywide confidentiality
- Providing back-up assistance to other EAs and Project Administrators as needed
- Assisting with database research and coding of records
Required Qualifications:
- Educated to GCSE level (or equivalent)
- 5+ years of administration experience in roles that required project coordination
- Demonstrated professional business acumen and ethics in the workplace
- Proficient working experience in all Microsoft Office products
- Demonstrated ability to communicate confidentially and professionally
- Proven ability to manage complex, concurrent projects, activities and resources
- Available to work Monday – Friday during normal business hours, flexible to work overtime when needed
Preferred Qualifications:
- Experience working in a professional service/Executive Search organization
- Hands-on experience working within a proprietary database environment
- Demonstrated experience and interest in building and maintaining positive relationships
- Proven ability to maintain composure in a rapidly changing environment
Executive Assistant employer: Heidrick & Struggles
Heidrick & Struggles is an exceptional employer that fosters a collaborative and innovative work culture, where Executive Assistants play a crucial role in supporting senior leadership and driving impactful change. With a commitment to employee growth through continuous learning opportunities and a focus on diversity and inclusion, our team members thrive in a dynamic environment that values integrity and professionalism. Located in a vibrant city, we offer a unique chance to be part of a prestigious firm that has been shaping the future of leadership for over 70 years.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Heidrick & Struggles!
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Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Heidrick & Struggles.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Heidrick & Struggles. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Heidrick & Struggles and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Heidrick & Struggles. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Heidrick & Struggles's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Heidrick & Struggles
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Heidrick & Struggles.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Heidrick & Struggles will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Heidrick & Struggles and how you would contribute to adapting HR strategies.
