Who We Are: Heidrick & Struggles is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world's top organizations. In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions. Today, the firm provides integrated talent and human capital solutions to help our clients change the world, one leadership team at a time.® The Executive Assistant (EA) plays a vital role in the success of our Executive Search business. EAs provide project and business administration support to an Executive Search team(s) in all aspects of the search process including: document preparation and management, scheduling and planning of candidate and client interviews/meetings, accounts receivable and accounts payable, expense reporting, correspondence and file organization. An integral part of an EA’s role is problem-solving within the search execution and administrative process. Formatting, editing, proofreading, preparing and transmitting client deliverables In partnership with our travel vendor, preparing travel itineraries for consultants, clients or candidates as part of the executive search process. Supporting the executive search team with account and client relationship management, including reconciling consultant expenses, client invoices/receivables and other financial reports, as well as consistently representing the team in a professional manner in any communications with the client team. Maintaining client and candidate relationships and building rapport through regular communication via phone and email. Maintaining the accuracy, quality and integrity of all search information in the Heidrick & Struggles database, including proper coding of engagements, in collaboration with search teammates. Contributing to the team and office by providing back-up assistance to other EAs and Project Administrators as needed. Assisting with database research and coding of records in collaboration with Associate practices resources. 5+ years of administration experience in roles that required project coordination ~ Proficient working experience in all Microsoft Office products ~ Proven ability to manage complex, concurrent projects, activities and resources, including setting priorities and establishing/reviewing progress against goals ~ Available to work Monday – Friday during normal business hours, flexible to work overtime when needed Hands-on experience working within a proprietary database environment Demonstrated experience and interest in building and maintaining positive relationships with internal stakeholders and external customers
Personal Executive Assistant (Spanish & English Speaker) in City of London employer: Heidrick & Struggles
Heidrick & Struggles is an exceptional employer that prioritises the growth and development of its employees, offering a dynamic work culture where recent graduates can thrive. Located in London, the Client Service Associate role provides unique opportunities to engage directly with senior executives, negotiate impactful deals, and contribute to high-profile projects, all while being supported by a collaborative team. With a commitment to diversity and inclusion, as well as a focus on innovative talent solutions, Heidrick & Struggles empowers its employees to make a meaningful impact in the world of leadership advisory.
