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For Companies At a Glance
- Tasks: Provide top-notch support to executives, manage schedules, and coordinate meetings.
- Company: Join Heidrick & Struggles, a leader in executive leadership advisory services.
- Benefits: Enjoy a competitive salary, professional development, and a collaborative work environment.
- Why this job: Be part of a dynamic team that shapes future leaders and drives impactful change.
- Qualifications: Strong organisational skills and a knack for managing priorities in a fast-paced setting.
- Other info: Opportunity for growth in a supportive and innovative workplace.
The predicted salary is between 36000 - 60000 £ per year.
Heidrick & Struggles is the world’s foremost advisor on executive leadership, driving superior client performance through premier human capital leadership advisory services. For more than 70 years, we’ve delivered value for our clients by leveraging unrivaled expertise to help organizations discover and enable outstanding leaders and teams.
Who We Are
Heidrick & Struggles is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world's top organizations. In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions.
What We Do
Heidrick Consulting serves as the firm’s leadership advisory arm. We are a team passionate about enabling a world better led. The Executive Assistant (EA) role is a critical business support position, providing proactive, high-quality executive support to Partners and Principals. As an EA, you will enable leaders to operate at their best by managing complex diaries and inboxes, coordinating meetings and logistics, preparing materials, and ensuring priorities are effectively balanced across client delivery, business development, and firm initiatives.
Role Responsibilities
- Executive Support
- Provide full executive support to Partners/Principals, anticipating needs and managing competing priorities.
- Deliver comprehensive diary and inbox management, ensuring effective use of time and prompt responses.
- Prepare leaders for meetings with relevant materials, briefings, and follow-up actions.
- Coordinate meetings, workshops, offsites, and events, including logistics and materials.
- Arrange travel and accommodation in line with firm policy.
- Produce and edit professional documents, presentations, and reports (PowerPoint, Word, Excel).
- Manage expenses and timesheets accurately and on schedule.
- Collaborate with Business Managers to align scheduling with utilization and project priorities.
- Provide cover and support to other EAs as part of the wider team.
- Business Development & Client Support
- Support client relationship management and business development activity through systems such as Latitude.
- Maintain and update client contact databases and pipelines, ensuring data accuracy.
- Schedule and track client meetings, ensuring engagement and pipeline targets are met.
- Prepare materials and meeting packs to support client interactions.
- Coordinate with Marketing and Communications to align client engagement activities.
- Manage the contract and terms and conditions process, ensuring timely completion and escalation of issues.
- Build and maintain strong relationships with client EAs and key stakeholders.
- Share client insights and industry updates to support proactive engagement.
- Collaboration & Team Contribution
- Act as a professional and discreet ambassador of Heidrick & Struggles, always representing firm values.
- Handle confidential and sensitive information with discretion and professionalism.
- Collaborate across the global EA community and consulting teams to share best practice and drive consistency.
- Contribute to team culture, connectivity, and continuous improvement initiatives.
- Identify and implement process improvements to increase efficiency and service quality.
- Participate in meetings to stay informed of partner pipelines, project opportunities, and firm priorities.
- Systems, Processes & Compliance
- Effectively use firm systems, including Latitude, PeopleSoft, Box, Outlook, Word, Excel, PowerPoint, and Heidrick Gateway.
- Apply appropriate templates, branding, and file management practices.
- Maintain compliance with firm administrative and operational policies.
- Support accurate documentation, reporting, and data integrity across systems.
Key Attributes and Competencies
- Strong judgment, discretion, and professionalism.
- Excellent organisation, time management, and attention to detail.
- Proactive, adaptable, and solutions-focused under pressure.
- Strong stakeholder and relationship management skills.
- Team-oriented, collaborative, and committed to continuous improvement.
- High degree of confidentiality and integrity.
Measures of Success
- Effective management of Partner/Principal time and priorities.
- High-quality, timely, and accurate output of deliverables.
- Strong client and stakeholder feedback.
- Consistency with HC EA model standards and processes.
- Active contribution to a cohesive, high-performing EA team.
Heidrick & Struggles is an equal opportunity employer committed to hiring qualified protected veterans and individuals with disabilities. All qualified applicants will be considered for employment without regard to race, colour, religion, creed, age, sex, national origin, gender identity or expression, sexual orientation, disability, marital status, veteran or military status, or citizenship status. Heidrick & Struggles is committed to providing reasonable accommodations and/or adjustments during our recruitment process. If you are selected for an interview and require an accommodation and/or adjustment, please inform your Talent Acquisition professional.
Executive Assistant, Heidrick Consulting in London employer: Heidrick & Struggles International, Inc.
Contact Detail:
Heidrick & Struggles International, Inc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant, Heidrick Consulting in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Heidrick & Struggles on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Show us that you understand what it means to be part of a high-performing team and how you can contribute to that vibe.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We want to see your personality shine through, so don’t just recite rehearsed lines—be yourself!
✨Tip Number 4
Follow up after your interview with a thank-you email. It’s a simple gesture that shows your appreciation and keeps you fresh in our minds. Plus, it’s a great chance to reiterate your enthusiasm for the role!
We think you need these skills to ace Executive Assistant, Heidrick Consulting in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your organisational skills and experience in managing complex schedules, as these are key to impressing us at Heidrick Consulting.
Showcase Your Skills: Don’t just list your skills; demonstrate them! Use specific examples from your past roles that show how you’ve successfully managed competing priorities and supported senior leaders. We love seeing real-life applications of your abilities.
Be Professional Yet Personable: While we appreciate professionalism, don’t be afraid to let your personality shine through. A friendly tone can make your application stand out, so feel free to express your enthusiasm for the role and the company culture.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you’re serious about joining our team at Heidrick Consulting!
How to prepare for a job interview at Heidrick & Struggles International, Inc.
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role at Heidrick Consulting. Familiarise yourself with the responsibilities, such as diary management and client support, so you can confidently discuss how your skills align with their needs.
✨Showcase Your Organisational Skills
During the interview, be ready to provide examples of how you've successfully managed competing priorities in the past. Highlight specific situations where your organisational skills made a difference, especially in fast-paced environments.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your judgement and discretion. Think about how you would handle sensitive information or conflicting schedules, and be prepared to articulate your thought process clearly.
✨Demonstrate Team Spirit
Heidrick Consulting values collaboration, so be sure to express your commitment to teamwork. Share experiences where you contributed to a team’s success and how you’ve supported colleagues in achieving common goals.
