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For Companies At a Glance
- Tasks: Manage and coordinate clinical trials, ensuring smooth operations and compliance across multiple sites.
- Company: Heidi Health, a pioneering company in clinical AI research.
- Benefits: Equity from day one, personal development budget, wellness days, and flexible hybrid work.
- Other info: Join a diverse team committed to equity and inclusion, with excellent growth opportunities.
- Why this job: Make a real impact in healthcare while working with world-class talent on innovative projects.
- Qualifications: Experience in managing clinical trials, familiarity with NHS governance, and strong project management skills.
The predicted salary is between 45000 - 55000 ÂŁ per year.
The Role
Heidi Health is building the operating system for clinical care. Our Clinical AI Research team runs a growing global portfolio of studies - from internal evaluation and post-market surveillance through to product pilots, safety simulation work, academic deployment trials, and the early stages of health‑economic and regulatory‑grade evidence generation. As Trials Manager, you will be the operational backbone of that portfolio: owning coordination across sites, regulators, academic partners, and internal teams to keep our trials running on time, on protocol, and audit‑ready. This is a hands‑on, high‑ownership role reporting directly to the Head of Clinical AI Research. It suits someone who is equally comfortable writing a trial management plan, chasing a site ethics submission, and building a Notion dashboard to track enrolment across five countries.
What you’ll do
- Coordinating day-to-day operations across a portfolio of concurrent trials — pilots, safety simulations, academic deployment studies, and post‑market surveillance
- Owning trial documentation: protocols, TMFs, informed consent processes, site agreements, and regulatory submissions packages
- Liaising with ethics boards, notified bodies, NHS/health system partners, and academic collaborators across multiple geographies
- Supporting regulatory submissions for medical devices under UKCA, EU MDR, and FDA frameworks — preparing technical file contributions and clinical evaluation report inputs
- Building and maintaining trial tracking systems so the research team and leadership have real‑time visibility of status, risk, and milestones
- Onboarding and managing external research sites; training site staff on protocol and data collection procedures
- Working with clinical, product, and engineering teams to design study procedures that are operationally feasible and scientifically sound
- As the programme matures: supporting health‑economic evaluation work and evidence packages for national recommendation bodies (e.g. NICE, NHS England)
What we’re looking for
- Proven experience managing clinical trials or research studies end-to-end, ideally in medical devices, digital health, or diagnostics
- Familiarity with NHS research governance (HRA approval, IRAS, R&D sign‑off processes)
- Exposure to health‑economic studies or NICE evidence review processes
- Experience working with academic clinical partners or research networks
- Experience preparing or contributing to regulatory submissions or technical documentation
- Strong GCP certification (or willingness to certify immediately)
- Excellent project management skills - able to hold multiple workstreams across geographies without dropping detail
- Comfort operating in a fast‑moving, ambiguous environment where not every process is yet defined
Bonus is you have:
- Experience with AI/software as a medical device (SaMD) or digital therapeutics
- Working knowledge of medical device regulatory frameworks — UKCA, EU MDR, and/or FDA — and their implications for clinical investigation design and documentation
What success looks like in the first 12 months
- All active trials have clean, audit‑ready documentation and a clear status dashboard
- No trial milestone slips for operational reasons within your control
- At least one regulatory submission package coordinated end-to-end
- A repeatable site onboarding process that can scale as the portfolio grows
Why you should join Heidi
- Real product momentum
- Equity from day one
- Unmatched impact: play a pivotal role in defining and scaling customer success at a critical growth moment — all while working on a product that delivers tangible value to clinicians and patients every day
- Work alongside world‑class talent
- Global reach: help shape our international expansion as we bring Heidi to key international markets
- Growth and balance: enjoy a personal development budget, dedicated wellness days, one month work from anywhere in the world and your birthday off to recharge
- Flexibility that works: a hybrid environment, with 3 days in the office
Heidi’s commitment to Diversity, Equity and Inclusion
Heidi is dedicated to creating an equitable, inclusive, and supportive work environment that brings people together from diverse backgrounds, experiences, and perspectives. Our strength is in our differences. We're proud to be an equal opportunity employer and are proud to welcome all applicants as we're committed to promoting a culture of opportunity for all.
Trials Manager - Clinical AI Research employer: Heidi Health Ltd
Contact Detail:
Heidi Health Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Trials Manager - Clinical AI Research
✨Tip Number 1
Get your networking game on! Reach out to professionals in the clinical trials and AI research space. Use platforms like LinkedIn to connect with people at Heidi Health or similar companies. A friendly message can go a long way in getting your foot in the door.
✨Tip Number 2
Show off your skills! Create a portfolio that highlights your experience managing clinical trials, especially if you've worked with medical devices or digital health. This can be a great conversation starter during interviews and shows you mean business.
✨Tip Number 3
Be proactive! If you see a job opening that excites you, don’t just wait for the application process. Reach out directly to the hiring manager or team members to express your interest. It shows initiative and can make you stand out from the crowd.
✨Tip Number 4
Keep it real! During interviews, be honest about your experiences and how they relate to the role. Share specific examples of how you've managed trials or collaborated with teams. Authenticity resonates well and helps build trust with potential employers.
We think you need these skills to ace Trials Manager - Clinical AI Research
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Trials Manager role. Highlight your experience in managing clinical trials and any relevant skills that match the job description. We want to see how you fit into our team!
Showcase Your Project Management Skills: Since this role requires excellent project management abilities, be sure to include specific examples of how you've successfully managed multiple workstreams. We love seeing how you keep everything on track!
Demonstrate Your Knowledge of Regulations: Familiarity with NHS research governance and regulatory submissions is key. Share any experiences you have with these processes, as it shows us you're ready to hit the ground running in this role.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Heidi Health Ltd
✨Know Your Trials Inside Out
Before the interview, dive deep into the specifics of clinical trials and research studies. Familiarise yourself with the types of trials Heidi Health is running, especially in AI and digital health. Being able to discuss these confidently will show your genuine interest and understanding of the role.
✨Showcase Your Project Management Skills
Prepare examples that highlight your project management experience, particularly in coordinating multiple workstreams. Think about times when you successfully managed timelines and documentation across various stakeholders. This will demonstrate your ability to keep trials on track and audit-ready.
✨Brush Up on Regulatory Knowledge
Make sure you're well-versed in the regulatory frameworks relevant to the role, such as UKCA, EU MDR, and FDA. Be ready to discuss how you've contributed to regulatory submissions in the past or how you would approach them in this role. This knowledge is crucial for success in the position.
✨Prepare Questions About Team Dynamics
Since this role involves liaising with various teams and external partners, think of insightful questions about team collaboration and communication. Asking about how Heidi Health fosters teamwork and manages cross-functional projects will show your proactive approach and eagerness to integrate smoothly into their culture.