At a Glance
- Tasks: Support project management with essential administrative tasks and ensure smooth project operations.
- Company: Heidelberg Materials, a leading supplier in construction materials focused on sustainability.
- Benefits: Up to £30,000 salary, flexible working, generous holiday, and wellness programmes.
- Other info: Opportunities for professional development and a supportive work culture.
- Why this job: Join a collaborative team and make a real impact on major infrastructure projects.
- Qualifications: GCSEs in English and Maths, strong admin skills, and good Excel knowledge required.
The predicted salary is between 30000 - 30000 £ per year.
Heidelberg Materials UK (formerly Hanson UK) is one of the UK’s largest suppliers of construction materials, employing over 4,000 people and operating around 300 manufacturing sites in the UK. We are committed to building a more sustainable future and recognise that a diverse workforce is vital to our growth and advancement. We aim to promote a culture that values openness, transparency and individual achievement. At the centre of our actions lies the responsibility for the environment. As the front runner on the path to carbon neutrality and circular economy in the building materials industry, we are working on sustainable building materials and solutions for the future. We enable new opportunities for our customers through digitalisation.
We are looking for a highly organised and proactive Project Administrator to provide essential support to our Project Management team. This is a varied and rewarding role where accuracy, attention to detail, and excellent organisational skills are key to ensuring the smooth operation and success of our projects. If you thrive in a fast-paced environment, enjoy working with data and systems, and take pride in delivering high-quality administrative support, we'd love to hear from you.
About the Role
As Project Administrator, you will be responsible for delivering efficient and effective administrative support across a range of project activities. From processing timesheets and onboarding employees and contractors to managing invoices, purchase orders, and project reporting, you will play a vital role in keeping projects running smoothly. You will work closely with project teams, suppliers, contractors, and clients, ensuring information is accurately recorded, processed, and reported in line with company procedures.
Key Responsibilities
- Provide accurate and timely administrative support to the Project Management team.
- Process purchase orders, goods receipt notes (GRNs), and complete monthly reconciliations.
- Collate, verify, and maintain project timesheets and attendance records.
- Manage holiday, absence, and overtime records.
- Coordinate onboarding submissions for employees, contractors, suppliers, and drivers.
- Produce reports, KPIs, and project data using systems such as SAP, Excel, Entropy, and other business platforms.
- Maintain project records, quotations, schedule agreements, and supporting documentation.
- Process invoices through Basware and prepare VAT invoices using SAP.
- Manage purchase card reconciliations and maintain purchase order trackers.
- Obtain missing tickets and ensure submission through STARS.
- Produce client reports, including delivery and volume reporting.
- Arrange meetings, take minutes, coordinate travel and accommodation requirements, and provide general administrative support.
- Ensure compliance with all Heidelberg Materials procedures and site-specific requirements.
What We're Looking For
- GCSE Grade 4/C or above in English and Maths (or equivalent).
- Strong administrative experience within a busy office or project environment.
- Excellent communication and organisational skills.
- Good working knowledge of Microsoft Office applications.
- Strong Excel skills, including data analysis and reporting.
- Ability to handle confidential information with discretion and professionalism.
- Full UK driving licence and access to your own vehicle.
- Working understanding of Excel is essential.
Desirable
- Experience using SAP.
- Experience using Basware or similar invoice processing systems.
- Advanced Excel skills including: Pivot Tables, VLOOKUP/XLOOKUP, Macros, Slicers.
- CSCS Level 1 Certification for HPC construction sites.
Why Join Heidelberg Materials?
This is an opportunity to become part of a leading organisation supporting significant infrastructure and construction projects. You'll join a collaborative team where your contribution is valued, your development is supported, and your work has a direct impact on project success.
Salary
Apply today and help deliver projects that build the future.
- Employer of choice: Armed Forces Covenant (Silver) / Disability Confident Committed / 5% Club (Platinum) / Mates in Mind / Clear Assured (Foundation) / The Mineral Products and Qualification Council (MPQC) / STEM Ambassador
- Compensation Package: Bonus incentives / Generous Pension Schemes / Life Assurance
- Work Life Balance: 27 days holiday (excluding bank holidays) / Agile working / Flexible working / Holiday purchase / Sabbatical
- Family Friendly: Enhanced policies such as Maternity / Paternity / Parental Leave / Neonatal / Adoption/IVF/Menopause
- Social Value: paid Volunteering Day every year / Communities (LGBTQ+, Network of Woman, Woman in Science and Engineering (STEM), Armed Forces)
- Wellbeing: Employee Assistance Programme (EAP) / Mental Health First Aiders / Cycle to Work / Employee Benefits portal including Gym discount / Free eye tests / Discounted Private Medical cover
Project Administrator in Chipping Sodbury employer: Heidelberg Materials
Heidelberg Materials UK is an exceptional employer, offering a dynamic work environment where your contributions directly impact major infrastructure projects. With a strong commitment to employee development, a culture that values diversity and sustainability, and a comprehensive benefits package including flexible working options and generous holiday allowances, you will thrive in a supportive atmosphere that prioritises both professional growth and personal well-being.
StudySmarter Expert Advice🤫
We think this is how you could land Project Administrator in Chipping Sodbury
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Heidelberg Materials, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Project Administrator at Heidelberg Materials.
We think you need these skills to ace Project Administrator in Chipping Sodbury
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Heidelberg Materials
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
