Project Administrator in Yate

We are looking for a highly organised and proactive Project Administrator to provide essential support to our Project Management team.

This is a varied and rewarding role where accuracy, attention to detail, and excellent organisational skills are key to ensuring the smooth operation and success of our projects.

If you thrive in a fast-paced environment, enjoy working with data and systems, and take pride in delivering high-quality administrative support, we'd love to hear from you.

Responsibilities

• Provide accurate and timely administrative support to the Project Management team.
• Process purchase orders, goods receipt notes (GRNs), and complete monthly reconciliations.
• Collate, verify, and maintain project timesheets and attendance records.
• Manage holiday, absence, and overtime records.
• Coordinate onboarding submissions for employees, contractors, suppliers, and drivers.
• Produce reports, KPIs, and project data using systems such as SAP, Excel, Entropy, and other business platforms.
• Maintain project records, quotations, schedule agreements, and supporting documentation.
• Process invoices through Basware and prepare VAT invoices using SAP.
• Manage purchase card reconciliations and maintain purchase order trackers.
• Obtain missing tickets and ensure submission through STARS.
• Produce client reports, including delivery and volume reporting.
• Arrange meetings, take minutes, coordinate travel and accommodation requirements, and provide general administrative support.
• Ensure compliance with all Heidelberg Materials procedures and site-specific requirements.

Qualifications

• GCSE Grade 4/C or above in English and Maths (or equivalent).
• Strong administrative experience within a busy office or project environment.
• Excellent communication and organisational skills.
• Good working knowledge of Microsoft Office applications.
• Strong Excel skills, including data analysis and reporting.
• Ability to handle confidential information with discretion and professionalism.
• Full UK driving licence and access to your own vehicle.
• Working understanding of Excel is essential.
• Desirable experience using SAP.
• Experience using Basware or similar invoice processing systems.
• Advanced Excel skills: Pivot Tables, VLOOKUP/XLOOKUP, Macros, Slicers.
• CSCS Level 1 Certification for HPC construction sites.

Benefits

• Employer of choice: Armed Forces Covenant (Silver) / Disability Confident Committed / 5% Club (Platinum) / Mates in Mind / Clear Assured (Foundation) / The Mineral Products and Qualification Council (MPQC) / STEM Ambassador
• Compensation Package: Bonus incentives / Generous Pension Schemes / Life Assurance
• Work Life Balance: 27 days holiday (excluding bank holidays) / Agile working / Flexible working / Holiday purchase / Sabbatical
• Family Friendly: Enhanced policies such as Maternity / Paternity / Parental Leave / Neonatal / Adoption/IVF/Menopause
• Social Value: paid Volunteering Day every year / Communities (LGBTQ+, Network of Woman, Woman in Science and Engineering (STEM), Armed Forces)
• Wellbeing: Employee Assistance Programme (EAP) / Mental Health First Aiders / Cycle to Work / Employee Benefits portal including Gym discount / Free eye tests / Discounted Private Medical cover
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