Project Administrator

Heidelberg Materials UK (formerly Hanson UK) is one of the UK’s largest suppliers of construction materials, employing over 4,000 people and operating around 300 manufacturing sites in the UK. We are committed to building a more sustainable future and recognise that a diverse workforce is vital to our growth and advancement. We aim to promote a culture that values openness, transparency and individual achievement.

At the centre of our actions lies the responsibility for the environment. As the front runner on the path to carbon neutrality and circular economy in the building materials industry, we are working on sustainable building materials and solutions for the future. We enable new opportunities for our customers through digitalisation.

We are looking for a highly organised and proactive Project Administrator to provide essential support to our Project Management team. This is a varied and rewarding role where accuracy, attention to detail, and excellent organisational skills are key to ensuring the smooth operation and success of our projects. If you thrive in a fast-paced environment, enjoy working with data and systems, and take pride in delivering high-quality administrative support, we'd love to hear from you.

As Project Administrator, you will be responsible for delivering efficient and effective administrative support across a range of project activities. From processing timesheets and onboarding employees and contractors to managing invoices, purchase orders, and project reporting, you will play a vital role in keeping projects running smoothly. You will work closely with project teams, suppliers, contractors, and clients, ensuring information is accurately recorded, processed, and reported in line with company procedures.

Key Responsibilities

• Provide accurate and timely administrative support to the Project Management team.
• Process purchase orders, goods receipt notes (GRNs), and complete monthly reconciliations.
• Collate, verify, and maintain project timesheets and attendance records.
• Manage holiday, absence, and overtime records.
• Coordinate onboarding submissions for employees, contractors, suppliers, and drivers.
• Produce reports, KPIs, and project data using systems such as SAP, Excel, Entropy, and other business platforms.
• Maintain project records, quotations, schedule agreements, and supporting documentation.
• Process invoices through Basware and prepare VAT invoices using SAP.
• Manage purchase card reconciliations and maintain purchase order trackers.
• Obtain missing tickets and ensure submission through STARS.
• Produce client reports, including delivery and volume reporting.
• Arrange meetings, take minutes, coordinate travel and accommodation requirements, and provide general administrative support.
• Ensure compliance with all Heidelberg Materials procedures and site-specific requirements.

What We're Looking For

Essential

• GCSE Grade 4/C or above in English and Maths (or equivalent).
• Strong administrative experience within a busy office or project environment.
• Excellent communication and organisational skills.
• Good working knowledge of Microsoft Office applications.
• Strong Excel skills, including data analysis and reporting.
• Ability to handle confidential information with discretion and professionalism.
• Full UK driving licence and access to your own vehicle.

Desirable

• Experience using SAP.
• Experience using Basware or similar invoice processing systems.
• Advanced Excel skills including: Pivot Tables, VLOOKUP/XLOOKUP, Macros, Slicers.
• CSCS Level 1 Certification for HPC construction sites.

This is an opportunity to become part of a leading organisation supporting significant infrastructure and construction projects. You'll join a collaborative team where your contribution is valued, your development is supported, and your work has a direct impact on project success.

Why Join Heidelberg Materials?

• Employer of choice: Armed Forces Covenant (Silver) / Disability Confident Committed / 5% Club (Platinum) / Mates in Mind / Clear Assured (Foundation) / The Mineral Products and Qualification Council (MPQC) / STEM Ambassador.
• Compensation Package: Bonus incentives / Generous Pension Schemes / Life Assurance.
• Work Life Balance: 27 days holiday (excluding bank holidays) / Agile working / Flexible working / Holiday purchase / Sabbatical.
• Family Friendly: Enhanced policies such as Maternity / Paternity / Parental Leave / Neonatal / Adoption/IVF/Menopause.
• Social Value: paid Volunteering Day every year / Communities (LGBTQ+, Network of Woman, Woman in Science and Engineering (STEM), Armed Forces).
• Wellbeing: Employee Assistance Programme (EAP) / Mental Health First Aiders / Cycle to Work / Employee Benefits portal including Gym discount / Free eye tests / Discounted Private Medical cover.

At Heidelberg Materials UK, we strive to create an inclusive and respectful workplace where every individual can bring their unique skills and background to contribute to the success of our business.

We understand that a diverse workforce is key to our growth and development, and we aim to foster a culture that values openness, transparency, and individual achievement. As part of our commitment to promoting diversity, we are actively working to encourage more individuals to consider careers within the construction industry.

If you're interested in joining our team, we encourage you to apply, even if your experience or skill set doesn't perfectly align with the job description. Creating a candidate home page is optional, when asked, but you can use this to quickly see the progress of your application(s). You may still be the right fit for this or other roles within our company. Heidelberg Materials is also committed to working with and providing reasonable accommodations to individuals with disabilities. Please let your recruiter know if you need an accommodation at any point during the interview process.

We understand that women may face unique challenges in their careers, and we are committed to providing a supportive environment to help you thrive. Our family-friendly policies, such as enhanced maternity and parental leave, neonatal care, and adoption support, will provide you with the flexibility and support you need to balance your personal and professional commitments. We also offer a range of benefits, such as access to our Employee Assistance Program, trained mental health first aiders, discounted private medical benefits and much more, to ensure your wellbeing is prioritised.