At a Glance
- Tasks: Lead a dynamic admin team and manage a bustling reception in a vibrant school environment.
- Company: Heaton School, a supportive special secondary school for students with complex needs.
- Benefits: Competitive salary, professional development, and a friendly working atmosphere.
- Other info: Join a collaborative team dedicated to fostering a positive and inclusive environment.
- Why this job: Make a real difference in the lives of young people while developing your leadership skills.
- Qualifications: Strong multitasking, leadership experience, and proficiency in school MIS systems.
The predicted salary is between 21775 - 23620 £ per year.
Heaton School is a thriving special secondary school dedicated to supporting incredible young people aged 11-19 with highly complex learning and physical needs. Our school is a place of challenge, achievement, enjoyment and celebration. We are seeking an extraordinary Admin Manager to lead our front-of-house and administrative operations.
The Role
This isn't your average quiet desk job. As our Admin Manager, you will be the heart of a fast‑paced, multi‑tasking office team, balancing complex transport schedules, managing a bustling reception desk, overseeing the school's data and compliance systems, and supporting the Senior Leadership Team – often all at once.
Key Responsibilities
- Lead and inspire the school administrative and reception team to foster a calm, efficient, and positive working environment.
- Oversee daily office operations, multitasking seamlessly between answering parental queries, handling urgent compliance tasks, and managing relationships.
- Coordinate complex logistics with local authorities, transport providers and multidisciplinary healthcare teams for our students with special needs.
- Maintain and optimise the School Management Information System (MIS) ensuring flawless data protection (GDPR) and safeguarding compliance, and create and maintain required reports for all school areas.
- Assist with basic budgetary tracking, ordering resources and processing invoices.
About You
- Proactive, well‑organised and calm even in the busiest of situations.
- Exceptional multitasking skills – proven ability to juggle competing priorities without losing focus.
- Leadership experience – track record of managing, motivating and organising an administrative team.
- High emotional intelligence – a warm, empathetic, patient communicator who remains calm under pressure and values diversity.
- Strong tech skills – proficiency in school MIS systems (e.g., SIMS, Google Workspace, Teachers to Parents, School Spider).
- Unwavering discretion – deep understanding of safeguarding and confidentiality within an educational setting.
- Experience in school administration, systems and procedures is a distinct advantage.
We Offer
- A supportive, warm and highly collaborative staff team.
- Continuous professional development.
- Friendly and supportive working environment.
- Commitment to safeguarding – successful candidate will be required to undergo an enhanced DBS check and referencing.
