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- Tasks: Coordinate daily operations, manage the Director's diary, and prepare essential documents.
- Company: Join a dynamic team at a leading organisation focused on excellence and innovation.
- Benefits: Enjoy flexible working options, professional development opportunities, and a supportive work culture.
- Why this job: Be a key player in a fast-paced environment, enhancing your skills while making a real impact.
- Qualifications: Experience supporting senior leaders, proficiency in Microsoft applications, and strong organisational skills required.
- Other info: Ideal for those who thrive under pressure and are eager to learn in a collaborative setting.
The predicted salary is between 36000 - 60000 £ per year.
In this pivotal role, you’ll be instrumental in driving the smooth day-to-day operation by coordinating priorities. Your attention to detail, ability to anticipate needs, and commitment to excellence will make you an indispensable part of the leadership support function.
Your role will involve:
- Effectively and efficiently managing the Director’s complex diary and inbox, recognising varying levels of urgency and the importance of different stakeholder groups, prioritising as appropriate.
- Developing and maintaining excellent working relationships with the offices of the Executive members, senior stakeholders and other associated areas.
- Preparing and taking minutes, tracking actions on behalf of the Director and their team members for the various steering committees and governance groups.
- Supporting the Director and team in preparing documents such as PowerPoint presentations, Excel spreadsheets, and organisation charts through the use of Microsoft/Visio/other applications.
- Developing and maintaining effective and efficient admin systems including document control, archiving and shared files.
- Continuous improvement approach for all duties and activities.
- Raising and receiving Purchase Orders on behalf of the team.
- Delegating work to the Team Administrators within the function and ensuring workloads are distributed to support the function in delivering priorities.
- As a super user of ‘My Heathrow’, providing support to the team where required, including coaching others on how to use the system.
These Skills Are Essential:
- Proven track record of providing support to Director level in a fast-paced and challenging environment.
- Proven ability to an excellent standard on business software applications (Microsoft word processing, presentation and spreadsheet; internal applications; and other applications).
- Ability to prioritise a demanding workload and changing deliverables.
- High level of customer focus and service.
- Excellent organisational skills and a proven ability to work under pressure to meet tight deadlines.
Ideally, you’ll have:
- The ability to be responsive to organisational changes and to adapt accordingly.
Team PA & Co-ordinator employer: Heathrow
Contact Detail:
Heathrow Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team PA & Co-ordinator
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, such as Microsoft Office applications and any internal systems like 'My Heathrow'. Being able to demonstrate your proficiency in these tools during the interview will set you apart.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've effectively managed complex schedules or prioritised tasks in previous roles. This will help illustrate your ability to handle the demands of the position.
✨Tip Number 3
Network with current or former employees of StudySmarter to gain insights into the company culture and expectations for the Team PA & Co-ordinator role. This can provide you with valuable information that you can use to tailor your approach.
✨Tip Number 4
Prepare to discuss your experience in supporting senior management and how you’ve contributed to team success in fast-paced environments. Highlighting your adaptability and customer focus will resonate well with the hiring team.
We think you need these skills to ace Team PA & Co-ordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in supporting director-level roles, particularly in fast-paced environments. Emphasise your organisational skills and ability to manage complex diaries and inboxes.
Craft a Compelling Cover Letter: In your cover letter, explain how your attention to detail and commitment to excellence align with the responsibilities of the Team PA & Co-ordinator role. Use specific examples from your past experiences to demonstrate your capabilities.
Showcase Relevant Skills: Clearly outline your proficiency in business software applications, especially Microsoft Office tools like PowerPoint and Excel. Mention any experience you have with document control and archiving systems.
Highlight Relationship Management: Discuss your ability to develop and maintain excellent working relationships with various stakeholders. Provide examples of how you've successfully collaborated with teams or senior members in previous roles.
How to prepare for a job interview at Heathrow
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex diaries and prioritised tasks in previous roles. Highlight your attention to detail and ability to juggle multiple responsibilities effectively.
✨Demonstrate Your Tech Savviness
Familiarise yourself with the business software applications mentioned in the job description, such as Microsoft Office and any internal applications. Be ready to discuss your proficiency and provide examples of how you've used these tools to enhance productivity.
✨Emphasise Relationship Building
Talk about your experience in developing strong working relationships with senior stakeholders. Share instances where your interpersonal skills have helped facilitate communication and collaboration within a team.
✨Prepare for Scenario-Based Questions
Anticipate questions that may ask how you would handle specific situations, such as managing conflicting priorities or supporting a director under pressure. Think through your responses and be ready to demonstrate your problem-solving abilities.
