At a Glance
- Tasks: Support office operations, manage compliance, and coordinate HR and IT tasks.
- Company: Leading international logistics provider with a professional and busy environment.
- Benefits: Competitive salary, dynamic work environment, and skill development opportunities.
- Other info: Ideal for proactive individuals looking to make an impact in a supportive team.
- Why this job: Be the key link in a vibrant office and grow your career across various functions.
- Qualifications: GCSEs in Maths and English, strong customer service skills, and attention to detail.
The predicted salary is between 30000 - 40000 £ per year.
Our client is a market-leading international logistics provider offering seamless end-to-end import and export solutions. Their UK Head Office is a busy, professional environment where reliability and attention to detail are key.
This is a varied, hands-on position supporting every aspect of the office and its operations, from compliance and HR administration to facilities, training and IT coordination. You’ll be the first point of contact for visitors and a key link between teams, suppliers and external partners.
Key Responsibilities
- Customer Service: Greet visitors and manage front-of-house duties.
- Facilities & Fleet Management: Arrange servicing, certifications, insurance, tax, repairs and related compliance checks.
- Business Insurance & Licensing: Coordinate renewals for fleet, goods in transit, public liability, directors & officers, and other relevant policies.
- Procurement: Order office and operational supplies with finance approval.
- Human Resources: Handle day-to-day HR administration in partnership with an outsourced HR provider.
- Audit & Compliance: Lead site audits and inspections (AEO, CAA, ETSF, MOU & ISO) and carry out regular customs compliance checks.
- Supplier & Customer Setup: Onboard new suppliers/customers and negotiate contracts.
- Training: Schedule new-hire and refresher training, including x-ray training monitoring.
- Health & Safety: Coordinate risk assessments, water testing, fire alarm checks and incident/accident reporting.
- IT Support: Act as first point of contact for on-site IT issues and liaise with outsourced IT where needed.
Essential
- GCSEs (A–C) or equivalent in Maths and English.
- Strong interpersonal and customer service skills.
- High attention to detail with the ability to multi-task and meet tight deadlines.
- Flexible, proactive and able to work independently as well as in a team.
Desirable
- 2+ years’ experience in a similar administrative role.
- Knowledge of industry-specific accreditations or compliance standards.
What’s on Offer
- Competitive salary and benefits package.
- A dynamic working environment with exposure to multiple business functions.
- Opportunity to grow your skills across compliance, HR, training and facilities management.
OFFICE ADMINISTRATOR in Slough employer: Heathrow Personnel
Join a dynamic team where your expertise in freight forwarding and customs operations will be valued and nurtured. Our company fosters a collaborative work culture that prioritises employee growth, offering ongoing training and development opportunities to enhance your skills. Located in a vibrant area, we provide a supportive environment that encourages innovation and excellence, making it an ideal place for professionals seeking meaningful and rewarding careers.
StudySmarter Expert Advice🤫
We think this is how you could land OFFICE ADMINISTRATOR in Slough
✨Get Involved in Industry Events
Logistics and supply chain are all about networking, so hit up those trade shows and local meetups. Places like the UK's Logistics and Supply Chain conference can be goldmines for connecting with potential employers like Heathrow Personnel and learning about the latest trends in the industry.
✨Leverage Online Communities
Join forums and LinkedIn groups specifically for logistics professionals. Share your insights and ask questions to get noticed. Being active in these spaces can help you establish credibility and might just lead to an opportunity at Heathrow Personnel!
✨Showcase Your Skills with a Portfolio
Even if it’s a full-time gig, having a portfolio can really set you apart. Include case studies or projects that demonstrate your understanding of supply chain management, logistics software, or solving operational challenges. You’d be surprised at how much this can impress hiring managers.
✨Apply Directly Through Our Website
Don't forget the power of applying directly through our website! A lot of companies like Heathrow Personnel keep job postings exclusive to their sites. This way, you can easily keep track of your applications and ensure your profile is in front of the right people.
We think you need these skills to ace OFFICE ADMINISTRATOR in Slough
Some tips for your application 🫡
Show Your Supply Chain Savvy:In your CV and cover letter, make sure to highlight your understanding of logistics and supply chain management principles. Mention any relevant courses you've taken or tools you've used, like inventory management software or data analysis platforms, to showcase your skills and keep up with best practices in the industry.
Quantify Your Achievements:When detailing your previous work experience, remember to use numbers wherever possible. Did you improve delivery times by a specific percentage? Did you help reduce costs? These kinds of quantified achievements not only catch the eye but also demonstrate your capability in the logistics sector.
Tailor Your Cover Letter to Heathrow Personnel:This is your chance to really connect with the team at Heathrow Personnel. In your cover letter, express why you're passionate about supply chain logistics and how your goals align with the company’s mission. A little personalisation goes a long way!
Include Relevant Certifications:If you've got any certifications related to logistics or supply chain management—like APICS or Six Sigma—make sure you flaunt them! These show that you're committed to your professional development and can set you apart from other candidates.
How to prepare for a job interview at Heathrow Personnel
✨Know Your Logistics Tools
Make sure you're familiar with key logistics software and tools like SAP or Oracle ERP. These are often used in the industry, and being able to demonstrate your knowledge or experience with them can really set you apart during your interview with Heathrow Personnel.
✨Perfect Your Problem-Solving Skills
Expect to tackle scenarios that showcase your problem-solving skills. Think about past experiences where you've had to optimise supply chains or handle logistics challenges. Have a few examples ready to discuss how you made decisions that led to improvements.
✨Show Your Team Spirit
Supply chain roles heavily rely on teamwork and communication. Be prepared to discuss how you've collaborated with others in previous roles. Maybe share a time when you coordinated with a team to resolve a logistical hiccup. This can show Heathrow Personnel that you're a team player!
✨Understand the Big Picture
Be ready to talk about the broader logistics and supply chain trends. Having insights into current challenges in the industry, like sustainability or lead times, can impress the interviewers at Heathrow Personnel. Show them you’re not just focused on the day-to-day but also have a strategic mindset!
