At a Glance
- Tasks: Provide essential admin support to the Legal and Business Assurance team at Heathrow.
- Company: Join a leading airport authority committed to governance and compliance.
- Benefits: Gain valuable experience, develop skills, and enjoy a collaborative work environment.
- Other info: Office-based role with opportunities for growth and learning.
- Why this job: Be part of a dynamic team and learn about legal and compliance matters.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
The predicted salary is between 30000 - 40000 £ per year.
This role provides essential administrative support to the Legal and Business Assurance team, helping to ensure the smooth and effective delivery of legal, governance and compliance activities across Heathrow. You’ll have a genuine interest in developing your knowledge of legal, company secretariat and compliance matters, with opportunities to learn and grow in these areas. You’ll play an important role in enabling effective collaboration between the Legal and Business Assurance team and colleagues across the business, helping to promote strong governance and risk management practices. We’re looking for someone who is proactive, highly organised and detail-oriented, with a self-motivated approach and a strong willingness to learn. This role is based at the Compass Centre, with a requirement to attend the office a minimum of three days per week.
Responsibilities
- Coordinate meetings end-to-end, including scheduling, preparing and distributing papers, and tracking actions.
- Support document drafting using templates (with supervision) and coordinate approvals and e-signatures in line with governance requirements.
- Maintain and update Heathrow Group Policies, ensuring documents are clear, accessible and aligned to agreed standards.
- Manage team systems and content, including SharePoint sites, governance pages and document control processes, acting as a key contact for IT-related queries.
- Provide administrative support across the team, including onboarding new joiners and secondees, organising team events and assisting with diaries, presentations and reporting.
- Support operational activities such as purchase orders, budget tracking and supplier liaison, while contributing to continuous improvement and broader legal, governance and risk-related tasks.
Qualifications
- Strong organisational, project management and administrative skills, with excellent attention to detail.
- Highly IT literate, with proven proficiency in Microsoft Office and other business systems.
- Able to manage documents efficiently, ensuring compliance with governance and regulatory requirements.
- Demonstrates a proactive, solutions‑focused approach, can prioritise a demanding workload, collaborate effectively across teams, and work under pressure to meet tight deadlines.
Ideally, you’ll also have:
- Previous legal secretarial experience gained within an in-house legal team or a law firm, and or experience of working within a business assurance, compliance or risk management environment.
- Knowledge of legal documents and terminology.
- Strong academic background with relevant degree (or equivalent qualification) or previous administrative experience.
- Experience of working with third party systems such as Land Registry online services and/or Companies House records.
Team PA & Co-ordinator employer: Heathrow Airport
Heathrow Airport is an exceptional employer, offering a dynamic work environment at the Compass Centre where collaboration and professional growth are highly valued. Employees benefit from a supportive culture that encourages learning in legal and compliance matters, alongside opportunities for career advancement within a globally recognised organisation. With a focus on strong governance and risk management practices, team members can thrive in their roles while contributing to the success of one of the world's busiest airports.
StudySmarter Expert Advice🤫
We think this is how you could land Team PA & Co-ordinator
✨Tip Number 1
Network like a pro! Reach out to people in the legal and business assurance fields on LinkedIn. A friendly message can go a long way, and you never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching common questions related to legal and compliance roles. Practise your answers with a friend or in front of the mirror. Confidence is key, and knowing your stuff will impress the interviewers!
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've coordinated projects or managed documents in previous roles. This will demonstrate your proactive approach and attention to detail, which are crucial for the Team PA role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Team PA & Co-ordinator
Some tips for your application 🫡
Show Your Organisational Skills:Make sure to highlight your organisational and project management skills in your application. We want to see how you can juggle multiple tasks and keep everything running smoothly, just like you would in the role!
Tailor Your Application:Don’t just send a generic application! Take the time to tailor your CV and cover letter to reflect the specific skills and experiences that match the job description. We love seeing candidates who take the extra step to connect their background with what we’re looking for.
Be Proactive in Your Approach:Show us your proactive nature by including examples of how you've taken initiative in previous roles. Whether it’s improving processes or managing projects, we want to know how you’ve made a difference!
Apply Through Our Website:Remember to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Heathrow Airport
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Team PA & Co-ordinator. Familiarise yourself with legal, governance, and compliance terminology, as well as the specific tasks mentioned in the job description. This will help you demonstrate your genuine interest and readiness to contribute.
✨Show Off Your Organisational Skills
Prepare examples from your past experiences that showcase your organisational and project management skills. Think about times when you coordinated meetings or managed documents efficiently. Being able to articulate these experiences will highlight your suitability for the role.
✨Be Proactive and Solutions-Focused
During the interview, emphasise your proactive approach to problem-solving. Share instances where you identified issues and implemented solutions, especially in high-pressure situations. This will resonate well with the team’s need for someone who can prioritise and manage a demanding workload.
✨Brush Up on IT Skills
Since the role requires proficiency in Microsoft Office and other business systems, be prepared to discuss your IT skills. If you have experience with SharePoint or document control processes, mention it! Showing that you’re tech-savvy will give you an edge in this digital age.
