At a Glance
- Tasks: Support the Design Director with meetings, travel, and admin tasks in a creative environment.
- Company: Join a dynamic studio known for its innovative design and collaborative culture.
- Benefits: Full-time role with opportunities for growth and a vibrant work atmosphere.
- Other info: Fast-paced environment with a focus on personal development and teamwork.
- Why this job: Be part of a creative team and help streamline operations while learning from industry leaders.
- Qualifications: 2 years of relevant experience and a passion for creativity and organisation.
The predicted salary is between 30000 - 42000 £ per year.
The Studio are looking for a proactive, curious and highly organised Team Assistant to support the Design Director’s Office and ensure smooth day‑to‑day operations in a fast‑paced, dynamic environment.
What you’ll do
- Meetings & Diary Management
- Support the Personal Assistant with all internal meeting set‑ups
- Extensive diary management
- Book meeting spaces, organise refreshments, and ensure all materials/tech are prepared
- Ensure Design Director is prepared and set up for all meetings.
- Travel Coordination
- Assist with booking flights, hotels, and transport
- Prepare travel packs and check travel requirements/visas
- Administration
- Complete timesheets, expenses and raise POs
- Lead on general admin tasks and occasional personal task coordination
- Support the Personal Assistant to modernise admin processes and create simpler ways of working
What you’ll bring
- At least 2 years’ relevant or transferable experience
- An enthusiastic, engaging and inquisitive approach
- Passionate about working in a creative environment
- Problem solver with a can-do attitude
- Strong organisational skills with excellent attention to detail
- Calm and focused in a fast paced, ever changing environment.
- Clear written and verbal communication
- Proven ability to prioritise, multitask and meet deadlines
- A desire to learn, grow and support others
This is a permanent, full‑time role based on site at our King’s Cross studio, working 5 days a week. Applications close on Tuesday 10th March.
Team Assistant employer: Heatherwick Studio
The Studio offers a vibrant and creative work environment in the heart of King’s Cross, making it an excellent employer for those looking to thrive in a dynamic setting. With a strong emphasis on employee growth and development, team members are encouraged to learn and innovate while enjoying a supportive culture that values collaboration and creativity. The role of Team Assistant not only provides a chance to engage with exciting projects but also fosters meaningful connections within a passionate team dedicated to excellence.
StudySmarter Expert Advice🤫
We think this is how you could land Team Assistant
✨Tip Number 1
Get to know the company culture! Research The Studio and their design ethos. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. A friendly chat can give you insider info and might even lead to a referral, which is always a bonus!
✨Tip Number 3
Prepare for the interview by practising common questions related to diary management and travel coordination. Think about examples from your past experience that showcase your organisational skills and problem-solving abilities.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your enthusiasm for the role can leave a lasting impression and keep you top of mind.
We think you need these skills to ace Team Assistant
Some tips for your application 🫡
Show Your Organisational Skills:As a Team Assistant, being organised is key! Make sure your application highlights your ability to manage diaries and meetings effectively. Use examples from your past experiences to show us how you keep things running smoothly.
Be Proactive in Your Approach:We love a can-do attitude! In your written application, share instances where you've taken the initiative to solve problems or improve processes. This will show us that you're not just reactive but also proactive in a fast-paced environment.
Communicate Clearly:Clear communication is essential for this role. Ensure your application is well-structured and free of jargon. We want to see your personality shine through your writing while keeping it professional and easy to read.
Tailor Your Application:Don’t just send a generic application! Take the time to tailor your CV and cover letter to reflect the specific skills and experiences mentioned in the job description. This shows us that you’re genuinely interested in the role and understand what we’re looking for.
How to prepare for a job interview at Heatherwick Studio
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Team Assistant role and its responsibilities. Familiarise yourself with diary management, travel coordination, and admin tasks. This will help you demonstrate your knowledge and enthusiasm for the position.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed multiple tasks or projects in the past. Be ready to discuss specific situations where your strong organisational skills made a difference, especially in fast-paced environments.
✨Be Proactive and Curious
During the interview, express your proactive nature by asking insightful questions about the team and the company culture. Show that you're eager to learn and grow within the role, which aligns perfectly with what they’re looking for.
✨Communicate Clearly and Confidently
Practice your verbal communication skills before the interview. Be clear and concise when answering questions, and don’t hesitate to share your thoughts on how you can contribute to modernising admin processes. Confidence goes a long way!
