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- Tasks: Manage document control systems and support project teams in architectural projects.
- Company: Dynamic architectural firm focused on innovation and collaboration.
- Benefits: Competitive salary, flexible working hours, and opportunities for professional growth.
- Why this job: Be a key player in exciting projects while honing your organisational skills.
- Qualifications: 2+ years in document control and strong Microsoft Office skills required.
- Other info: Join a supportive team with a focus on creativity and efficiency.
The predicted salary is between 30000 - 42000 £ per year.
We are seeking an organised and detail-focused Document Controller to support our Project Management and Technical Design teams across multiple architectural projects. This role will be central to implementing effective document control processes, managing internal and external correspondence, and ensuring compliance with studio standards and industry requirements.
Responsibilities
- Set up and manage project-specific document control systems, including internal distribution, archiving, and transmission to clients and third parties.
- Maintain accurate document records: retrievals, data entry, uploads/downloads, and document searches within EDMS platforms.
- Ensure all documents meet agreed naming conventions and quality standards.
- Create and maintain Issuance documents and logs.
- Communicate effectively with project teams, clients, and subcontractors to support project delivery.
- Ensure compliance with regulatory and project-specific quality requirements.
- Identify opportunities to improve workflows and drive consistency across projects.
- Support confidentiality and data protection requirements, including secure document handling.
Qualifications
- 2+ years' document control experience in an architectural practice or similar environment.
- Strong skills in Microsoft Outlook, Word, and Excel.
- Experience using systems such as Viewpoint, SharePoint, Asite, or similar platforms.
- Excellent attention to detail, organisation, and accuracy.
- Strong communication skills and the ability to work both independently and collaboratively.
- Able to manage multiple tasks and work to tight deadlines.
- Confident applying document control processes across all project stages.
- Proactive, solutions-focused, and able to anticipate risks or issues.
Document Controller in London employer: Heatherwick Studio
Contact Detail:
Heatherwick Studio Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the architectural field and let them know you're on the hunt for a Document Controller role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Get your LinkedIn game on point! Make sure your profile is up-to-date and showcases your document control experience. Join relevant groups and engage with posts to increase your visibility in the industry.
✨Tip Number 3
Prepare for interviews by brushing up on common questions related to document control processes. Be ready to share examples of how you've improved workflows or handled tight deadlines in past roles.
✨Tip Number 4
Don't forget to check our website for the latest Document Controller openings! Applying directly through us not only shows your interest but also gives you a better chance of landing that dream job.
We think you need these skills to ace Document Controller in London
Some tips for your application 🫡
Show Off Your Organisational Skills: As a Document Controller, being organised is key! Make sure your application highlights your ability to manage documents and maintain accurate records. Use examples from your past experience to show us how you’ve kept things in order.
Tailor Your Application: Don’t just send a generic CV and cover letter. Take the time to tailor your application to our job description. Mention specific skills like your experience with EDMS platforms or your attention to detail, so we know you’re the right fit for the role.
Communicate Clearly: Strong communication skills are essential for this role. In your written application, make sure to express your ideas clearly and concisely. This will give us a taste of how you’ll communicate with project teams and clients.
Apply Through Our Website: We love it when candidates apply directly through our website! It helps us keep track of applications better. So, don’t forget to submit your application there and let us see what you’ve got!
How to prepare for a job interview at Heatherwick Studio
✨Know Your Document Control Systems
Familiarise yourself with the document control systems mentioned in the job description, like Viewpoint or SharePoint. Be ready to discuss your experience with these platforms and how you've used them to manage documents effectively in past roles.
✨Showcase Your Attention to Detail
Prepare examples that highlight your attention to detail and organisational skills. You might want to bring a sample of a project where you successfully implemented document control processes, ensuring compliance with standards and quality requirements.
✨Communicate Clearly
Since communication is key in this role, practice articulating how you've effectively communicated with project teams, clients, and subcontractors in previous positions. Think of specific instances where your communication made a difference in project delivery.
✨Be Proactive About Improvements
Think about times when you've identified opportunities to improve workflows. Be prepared to discuss these examples during the interview, as it shows you're proactive and solutions-focused, which is exactly what they’re looking for.
