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- Tasks: Manage document control systems and support project teams in architectural projects.
- Company: Dynamic architectural firm focused on innovation and collaboration.
- Benefits: Competitive salary, flexible working hours, and opportunities for professional growth.
- Why this job: Be a key player in exciting projects while honing your organisational skills.
- Qualifications: 2+ years in document control and strong Microsoft Office skills required.
- Other info: Join a supportive team with a focus on continuous improvement and career development.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking an organised and detail-focused Document Controller to support our Project Management and Technical Design teams across multiple architectural projects. This role will be central to implementing effective document control processes, managing internal and external correspondence, and ensuring compliance with studio standards and industry requirements.
Key Responsibilities
- Set up and manage project-specific document control systems, including internal distribution, archiving, and transmission to clients and third parties.
- Maintain accurate document records: retrievals, data entry, uploads/downloads, and document searches within EDMS platforms.
- Ensure all documents meet agreed naming conventions and quality standards.
- Create and maintain Issuance documents and logs.
- Communicate effectively with project teams, clients, and subcontractors to support project delivery.
- Ensure compliance with regulatory and project-specific quality requirements.
- Identify opportunities to improve workflows and drive consistency across projects.
- Support confidentiality and data protection requirements, including secure document handling.
Essential Criteria
- 2+ years’ document control experience in an architectural practice or similar environment.
- Strong skills in Microsoft Outlook, Word, and Excel.
- Experience using systems such as Viewpoint, SharePoint, Asite, or similar platforms.
- Excellent attention to detail, organisation, and accuracy.
- Strong communication skills and the ability to work both independently and collaboratively.
- Able to manage multiple tasks and work to tight deadlines.
- Confident applying document control processes across all project stages.
- Proactive, solutions-focused, and able to anticipate risks or issues.
Document Controller employer: Heatherwick Studio
Contact Detail:
Heatherwick Studio Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller
✨Tip Number 1
Network like a pro! Reach out to your connections in the architectural field and let them know you're on the hunt for a Document Controller role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Show off your skills! When you get the chance to chat with potential employers, highlight your experience with document control systems like Viewpoint or SharePoint. Make sure they know you’re not just detail-oriented but also proactive in improving workflows.
✨Tip Number 3
Prepare for interviews by brushing up on your communication skills. Be ready to discuss how you've effectively managed documents and correspondence in past roles. Use specific examples to demonstrate your ability to meet tight deadlines and maintain quality standards.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can give you an edge. Plus, it’s a great way to show your enthusiasm for joining our team!
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your document control experience, especially in architectural settings. We want to see how your skills align with the role, so don’t be shy about showcasing your attention to detail and organisation.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our Document Controller role. Mention specific projects or experiences that demonstrate your ability to manage documents effectively and communicate well with teams.
Showcase Relevant Skills: We’re looking for strong skills in Microsoft Office and experience with document management systems. Make sure to mention any platforms you’ve used, like Viewpoint or SharePoint, and how you’ve applied them in your previous roles.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Heatherwick Studio
✨Know Your Document Control Systems
Familiarise yourself with the document control systems mentioned in the job description, like Viewpoint or SharePoint. Be ready to discuss your experience with these platforms and how you've used them to manage documents effectively in past roles.
✨Showcase Your Attention to Detail
Prepare examples that highlight your attention to detail and organisational skills. You might want to share a specific instance where your meticulousness helped avoid a potential issue or improved a workflow in a previous project.
✨Communicate Clearly
Since communication is key in this role, practice articulating your thoughts clearly. Think of scenarios where you successfully communicated with project teams or clients, and be ready to explain how you ensured everyone was on the same page.
✨Be Proactive and Solutions-Focused
Think of times when you identified potential risks or issues before they became problems. Prepare to discuss how you approached these situations and what solutions you implemented to keep projects on track.