At a Glance
- Tasks: Support the CEO and leadership team with diary management, logistics, and office operations.
- Company: Join a dynamic agency that values diversity and inclusion.
- Benefits: Enjoy a hybrid working model with flexible hours and a supportive environment.
- Other info: Great opportunities for personal growth and a positive office culture.
- Why this job: Be at the heart of the action, making a real impact in a vibrant workplace.
- Qualifications: Strong organisational skills and attention to detail are essential.
The predicted salary is between 30000 - 40000 £ per year.
About the Role
This role supports the CEO and MD at Hearts & Science day to day, while also helping the wider leadership team and keeping the office running smoothly. It’s a mix of diary and meeting management, organising logistics, handling expenses, and making sure everything is in place for meetings and agency events. Alongside this, the role takes care of general office admin, facilities, and health and safety, as well as supporting onboarding for new starters, travel bookings, and ad‑hoc tasks across teams like People, Finance, IT, and New Business. It’s a central, hands‑on role that requires strong organisation, attention to detail, and the ability to juggle priorities, while contributing positively to the overall office environment and culture.
Key Responsibilities
- Manage diaries and schedule meetings for the CEO, MD and leadership team.
- Organise logistics for meetings, agency events, and client appointments.
- Handle expense reimbursements and maintain accurate financial records.
- Maintain office operations, including general admin tasks, facilities management and health and safety compliance.
- Support onboarding of new hires, including travel arrangements and initial setup.
- Coordinate ad‑hoc tasks across People, Finance, IT and New Business teams.
Benefits
Hybrid working model (three days in the office, two days remote) with standard working hours 9:30 – 17:30 and a flexible core window of 10:30 – 16:30. Employees can adjust start and finish times within the core hours to best fit their personal and professional needs.
Be Your Best
We welcome everyone to share any specific requirements so we can support you. Please discuss with your Talent Team member or send a confidential message.
Diversity, Equity & Inclusion
At OMG we strive for an inclusive environment where every voice is heard and valued. We are committed to providing an equitable workplace that reflects diverse perspectives and experiences.
EA to Hearts & Science Leadership Team in London employer: Hearts & Science
Hearts & Science is an exceptional employer that fosters a supportive and inclusive work culture, offering a hybrid working model that promotes work-life balance. With a focus on employee growth and development, the company provides opportunities for professional advancement while ensuring that every team member's voice is valued. Located in a vibrant environment, employees enjoy a dynamic office atmosphere that encourages collaboration and innovation.
StudySmarter Expert Advice🤫
We think this is how you could land EA to Hearts & Science Leadership Team in London
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Hearts & Science!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
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Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Hearts & Science.
We think you need these skills to ace EA to Hearts & Science Leadership Team in London
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Hearts & Science. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Hearts & Science and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Hearts & Science. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Hearts & Science's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Hearts & Science
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Hearts & Science.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Hearts & Science will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Hearts & Science and how you would contribute to adapting HR strategies.
