At a Glance
- Tasks: Support the finance team by processing invoices and managing accounts.
- Company: Join Heart Research UK, a charity dedicated to fighting heart diseases.
- Benefits: Flexible working hours, wellbeing initiatives, and a supportive team environment.
- Other info: Exciting opportunity for growth in a passionate and ambitious team.
- Why this job: Make a real difference in people's lives while gaining valuable experience.
- Qualifications: Basic accounting knowledge and strong organisational skills.
The predicted salary is between 18900 - 23100 £ per year.
Purchase Ledger and Administration Assistant Role
Reports to: Assistant Accountant
Hours: Permanent, 22.5 hours per week, flexible working requests will be considered to include a Friday morning.
Location: Office based at our Head Office in Leeds, Josephs Well.
About Heart Research UK
We are Heart Research UK. Every 5 minutes, someone dies from heart diseases in the UK. Donations from the public fund lifesaving medical research to find new treatments and cures, and support people across the UK to keep their hearts healthy.
Our values reflect who we are as a charity:
- Trustworthy – We do what we say we will and explain why if we can’t.
- Ambitious – We want to bring an end to all heart diseases and help as many people as possible to live healthier and longer lives.
- Passionate – We believe in what we are doing; no one should die from heart diseases.
Our people: We are currently a team of 44 people and growing. Since the pandemic, we have moved to a hybrid working model, with some of our team members working remotely, with occasional trips to our Leeds office, and travel to events around the UK.
This is an exciting time to join the charity as we are now in the second year of our five-year strategy, building on our ambitions to make an even bigger difference to the lives of people developing or dying from heart diseases.
Purpose of the Role
To provide support to the small Finance and Administration team at Heart Research UK. The role is office based and for 22.5 hours per week, with a working pattern to be agreed but must include Friday morning.
Key Tasks and Responsibilities:
- Assist the team in maintaining accounting records for both the Charity and the Trading Company.
- Purchase Invoices – obtain relevant authorisation, code and process invoices onto Xero, produce and send remittance slips.
- Process staff expenses onto Xero.
- Create and upload payments on bank account.
- Process all credit card transactions onto Xero.
- Process expenses.
- Arrange set up of new standing orders, direct debits and other regular payments.
- Input any other income or expenditure onto bank as required.
- Assist in uploading regular donations to Beacon.
- Create sales invoices as required and maintain sales ledger.
- Credit control – periodic review outstanding balances and chase overdue amounts.
- Undertake general administration tasks including call handling, sending out mail and issuing temporary parking passes.
- Cover reception area in the absence of receptionist.
- Undertake any other appropriate duties as requested.
Interviews to take place in our central Leeds Office on Friday 28th August 2026.
With your help we can achieve a future free from heart diseases. Thank you for your support and kindness.
Purchase Ledger and Administration Assistant in Leeds employer: Heart Research
Heart Research UK is an exceptional employer that values innovation and collaboration, providing a supportive work culture where your contributions directly impact the lives of others. Located in a vibrant community, we offer ample opportunities for professional growth and development, alongside a commitment to employee well-being and a meaningful mission that inspires our team every day.
StudySmarter Expert Advice🤫
We think this is how you could land Purchase Ledger and Administration Assistant in Leeds
✨Connect with Campus Reps
If you're looking for part-time work in banking, try to connect with your university's career services and campus representatives from banks. They often host recruitment events or provide exclusive job listings, which can give you a leg up in the application process.
✨Get Involved in Financial Societies
Join finance or investment clubs at your university. These societies not only provide fantastic networking opportunities but also often collaborate with financial institutions for internships or part-time roles, making it easier for us to land those positions.
✨Use LinkedIn for Hidden Gems
Keep an eye on LinkedIn for part-time opportunities at banks, specifically targeting roles like customer service or administrative support. Companies like Heart Research often post openings there first, so be on the lookout and don’t forget to engage with their content!
✨Showcase Your Skills Directly
When applying for a part-time role, consider creating a simple portfolio that highlights your finance-related skills or projects. Whether it's a personal finance blog, a financial analysis you've done, or any relevant coursework, having this ready can impress hiring managers at Heart Research.
Some tips for your application 🫡
Show Off Your Numbers Game:In the banking and financial services world, it's all about numbers. Highlight any relevant coursework, grades, or certifications, like AAT or CFA, on your CV. If you can point to specific projects or tasks where you managed finances or analysed data, that's a big plus!
Tailor Your Cover Letter to Us:When writing your cover letter, don’t just reiterate your CV. Tell us why you want to work at Heart Research and how this part-time role fits into your career goals. Map your skills and experiences directly to the job spec, and don’t forget to weave in any technical skills you have, like experience with financial software!
Marry Experience with Availability:Since this is part-time, it’s super important to state your availability clearly in your application. Highlight any previous work experience, even if it's not directly in finance, that shows your reliability and ability to juggle various commitments. Flexibility can be a real asset!
Keep It Professional Yet Personal:While you want to keep a professional tone, don’t be afraid to inject a bit of your personality into your application. Especially for a part-time role, we’re looking for someone who's not just skilled but also a good fit for the team at Heart Research. A little light-heartedness can go a long way!
How to prepare for a job interview at Heart Research
✨Brush Up on Your Numbers
For a role in banking and financial services, you’ll likely encounter numerical tests that gauge your analytical skills. So, let’s whip out those maths skills! Practise mental arithmetic and get comfy with basic financial concepts; this'll really help you shine during the assessment stages.
✨Know Your Financial Products
Knowing your stuff about the various financial products and services is crucial. Be prepared to discuss topics like loans, mortgages, investment funds, and credit options. Having a finger on the pulse of current market trends and economic events can also give you an edge—the interviewers will appreciate your insight!
✨Flexibility and Commitment are Key
Since you're aiming for a part-time position, emphasise your flexibility and willingness to commit your time effectively. Highlight your ability to balance studies or other commitments while delivering results at work. This kind of attitude can set you apart from the competition.
✨Showcase Your Portfolio of Experience
Even though it’s a part-time role, companies want to see your motivation and past experience. Bring examples of relevant projects or roles, including internships or coursework that demonstrate your understanding and passion for banking and finance. The more tangible your examples, the more convincing you’ll be!
