Team Assistant, Client Team in London

We\’re the UK\’s leading premium publisher, and the people behind iconic media brands such as Cosmopolitan, Esquire, ELLE, Harper\’s Bazaar and Country Living. We\’ve created a working environment that encourages everyone to pull together. We never stop looking for brave new ideas. We\’ll always try to develop and improve, we trust each other to do our best, and we have fun as we build on our heritage to make history.

The Role…

To support Client Team members of the Senior Leadership Team where necessary to ensure the smooth running of various business units. To support the wider Client Team where necessary.

Main Duties…

• Proactive diary management and room booking
• Provide holiday cover to EA Support in organisation of weekly department meeting
• Support in management of department events – for example Away Day/Strategy Day etc…
• Manage expenses for SLT members
• Support preparation of reports, documents and presentations
• Liaise with external customer and clients in a professional and organised manner.
• Organise travel, accommodation, visas, itineraries, reservations etc, for travel.
• Process expenses and invoices in a timely manner learning the new PO system
• Support with budget management
• Develop and maintain contact lists
• Ordering in products for reviews
• Prioritise conflicting needs, handling matters proactively
• Deal with confidential and sensitive information in a professional manner
• Be an ambassador of Hearst UK and its values
• To undertake such further duties as your skills, qualifications and experience allow and/or as may be assigned to you from time to time.

What We Are Looking For…

• Proficient in using Microsoft Office, Word, Excel, PowerPoint Efficient and organised
• Excellent communication skills, both verbally and in writing
• Problem solving skills
• Ability to use initiative and be flexible and adaptable
• Ability to work under pressure.
• Self-motivated, forward-thinking and able to work autonomously

Benefits…

(Your benefits at Hearst UK are more than just extras—they are tools to help you thrive in every part of life.

Hearst Exclusives – Only for You

• Get adventurous with Good Housekeeping Taste and Beauty Testing Panels – yes, you could be trying the next big thing in beauty, food & drink.
• Snag luxe beauty steals at our legendary office sample sales – score big on top brands without breaking the