At a Glance
- Tasks: Coordinate exciting projects, manage timelines, and ensure smooth communication across teams.
- Company: Join a dynamic team supporting award-winning brands like Sky HISTORY and Crime+Investigation.
- Benefits: Enjoy a hybrid work model, competitive salary, and opportunities for professional growth.
- Other info: Inclusive workplace that values diversity and offers excellent career advancement opportunities.
- Why this job: Make an impact in a fast-paced environment while developing your project management skills.
- Qualifications: Strong organisational skills, communication abilities, and experience in project coordination.
The predicted salary is between 40000 - 50000 £ per year.
We are looking to hire a Senior Project Coordinator who can deliver successful projects with planning, communication, documentation, and other related project tasks. This role works within the PMO team, reporting into the Director of the PMO. The Senior Project Coordinator will work closely with cross‑functional teams and stakeholders to ensure business projects stay organised, on schedule, and aligned with business objectives. The ideal candidate is highly organised, detail‑oriented, patient, a good communicator and skilled at managing multiple tasks in a fast‑paced environment. This is a permanent position. This role will be hybrid based in the London office 3 days a week, working to support a business that operates across exciting, award‑winning brands like Sky HISTORY and Crime+Investigation.
Key Responsibilities
- Assist the Director of the PMO in coordinating project activities, timelines, and deliverables.
- Manage your own projects and continue to grow and develop your project management skills.
- Maintain project documentation including schedules, status reports, meeting notes, RAID logs (risks, actions, issues, decisions), and change logs.
- Serve as a central point of contact for project communications.
- Schedule and facilitate meetings, prepare agendas, capture minutes, and track follow‑up actions.
- Support effective communication between cross‑functional teams, vendors, and stakeholders.
- Monitor project progress against plans and report updates to project managers and leadership.
- Update trackers and plans.
- Escalate risks, issues, or delays to the Director of the PMO or Sponsor when necessary.
- Assist with resource coordination, ensuring team members are aware of deliverables and timelines.
- Coordinate logistics such as workshops, training sessions, or vendor meetings.
- Support procurement activities, including gathering requirements or tracking purchase orders.
- Ensure adherence to project methodologies, governance processes, and PMO standards.
- Help maintain consistent use of templates, checklists, and processes across projects.
- Contribute to quality assurance efforts by reviewing documents and verifying data accuracy.
Qualifications
- Organisation & Time Management
- Communication & Stakeholder Engagement
- Patience & Determination
- Experience coordinating projects in a timeline‑driven environment.
- Strong interpersonal skills – communication, teamwork and organisation.
- Experience understanding and documenting workflows and processes.
- Ability to learn independently and to demonstrate and apply your learnings.
- Experience in media broadcast.
- Experience working within or alongside a PMO or structured governance framework.
- Exposure to Agile or hybrid delivery environments.
- Familiarity with workflow optimisation, automation, or AI‑enabled tools.
- Exposure to coordinating projects.
As an inclusive employer, we value the diversity of our teams and want our workforce to reflect our wider society. We encourage and welcome applications from people from under‑represented backgrounds and are keen to make sure we are inclusive and accessible to all. Please let us know if you require any adjustments or assistance for meetings and communications with you when you apply for a role with us.
Senior Project Co-ordinator employer: Hearst Networks
As a Senior Project Coordinator at our London office, you will thrive in a dynamic and inclusive work culture that champions collaboration and innovation across award-winning brands like Sky HISTORY and Crime+Investigation. We offer a hybrid working model, competitive benefits, and ample opportunities for professional growth, ensuring that you can develop your project management skills while contributing to meaningful projects that align with our business objectives.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Project Co-ordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who work in project management or related fields. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios specific to project coordination. Think about how you’d handle tight deadlines or manage stakeholder expectations, and be ready to share your experiences!
✨Tip Number 3
Show off your organisational skills during the interview! Bring along a portfolio of your past projects, complete with timelines, documentation, and any relevant metrics. This will demonstrate your ability to keep things on track.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Senior Project Co-ordinator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in project coordination. Use keywords from the job description to show us you understand what we're looking for!
Show Off Your Organisation Skills:Since we’re after someone who’s highly organised, give us examples of how you've managed multiple projects or tasks in the past. A clear structure in your application can really make you stand out!
Communicate Clearly:We love good communicators! Make sure your writing is clear and concise. Avoid jargon unless it’s relevant, and don’t forget to proofread for any typos or errors before hitting send.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Hearst Networks
✨Know Your Projects Inside Out
Before the interview, make sure you thoroughly understand the projects you've worked on. Be ready to discuss specific examples of how you managed timelines, documentation, and communication. This will show your potential employer that you're detail-oriented and organised.
✨Master the Art of Communication
Since this role involves a lot of stakeholder coordination, practice articulating your thoughts clearly. Prepare to explain how you've facilitated meetings, captured minutes, and tracked follow-up actions in past roles. Good communication skills can set you apart from other candidates.
✨Showcase Your Problem-Solving Skills
Be prepared to discuss how you've handled risks and issues in previous projects. Think of specific examples where you escalated problems effectively or implemented solutions. This demonstrates your ability to stay calm and patient under pressure, which is crucial for a Senior Project Coordinator.
✨Familiarise Yourself with PMO Standards
Brush up on project methodologies and governance processes relevant to the PMO. Being able to talk about how you've adhered to these standards in your previous roles will show that you understand the importance of compliance and quality support in project management.
