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- Tasks: Manage a vibrant office environment for a dynamic team of 150 employees.
- Company: Join Hearst Networks UK, a leader in media and innovation.
- Benefits: Enjoy a hybrid work model, competitive salary, and a supportive workplace culture.
- Other info: Great opportunity for career growth in a fast-paced environment.
- Why this job: Be the heartbeat of the office, ensuring a welcoming and efficient space.
- Qualifications: Experience in office management and strong organisational skills required.
The predicted salary is between 35000 - 45000 £ per year.
We are looking for an Office Manager to create and maintain a well-run, welcoming, and high-performing office environment for Hearst Networks UK’s London team. This role is focused on delivering an excellent day-to-day workplace experience for approximately 150 employees across a single office floor, ensuring the space is safe, comfortable, and operates smoothly. You will take ownership of the office environment, coordinating facilities services, managing suppliers, and maintaining a healthy and compliant workplace. This is a hands-on position, with support from a Workplace Coordinator and Office Porter. This is a permanent position. This role will be hybrid based in the London office 3 days a week.
Key Responsibilities
- Own the day-to-day running of the office, ensuring a high-quality, well-maintained, and welcoming workplace environment.
- Maintain strong workplace standards across meeting rooms, collaboration spaces, kitchen areas, and general office presentation.
- Support internal events and employee engagement activities, ensuring the office is set up and run smoothly.
- Coordinate planned and reactive maintenance, ensuring issues are resolved quickly through building management or external contractors.
- Act as the primary point of contact for landlords, managing agents, and building management teams, coordinating building-related matters.
- Represent the interests of our office at building management meetings.
- Oversee workplace suppliers (e.g. cleaning, maintenance, workplace services), ensuring quality delivery and performance against expectations.
- Manage relevant supplier procurement, renewals, and contractor compliance.
- Support a healthy, safe, and compliant office environment, including health & safety processes, risk assessments, and fire safety requirements.
- Manage access control, visitor processes, and general workplace security in collaboration with internal teams.
- Manage office supplies, storage, and general workplace logistics.
- Track and manage facilities and workplace-related budgets, including supplier spend and cost control.
- Support space planning, including seating arrangements and small reconfigurations.
- Manage and support workplace staff, including the Workplace Coordinator and Office Porter.
Key Competencies
- Deciding and initiating action
- Delivering results and meeting expectations
- Leading compliance and procedures
- Relating and networking
- Leading and supervising
Minimum Requirements
- Experience in workplace, office management, or facilities coordination within a corporate office environment.
- Comfortable managing day-to-day office operations in a hands-on, visible role.
- Experience coordinating suppliers and contractors to resolve maintenance and workplace issues.
- Experience working with landlords or building management teams.
- Good understanding of health & safety processes in an office environment.
- Strong organisational skills, with the ability to manage multiple priorities and respond quickly to issues.
- A proactive, practical approach with a focus on continuous improvement.
- Strong communication skills and a service-oriented mindset.
Desirable Requirements
- Experience in a single-site office or similar workplace environment.
- Exposure to both workplace operations and facilities coordination.
- Relevant health & safety certification (e.g. IOSH).
Office Manager employer: Hearst Networks EMEA
Contact Detail:
Hearst Networks EMEA Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Get to know the company culture before your interview. Check out their social media and website to see what they're all about. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your answers to common interview questions, but keep it natural. We want you to sound confident and authentic, so don’t just memorise – understand the key points you want to convey about your experience and skills.
✨Tip Number 3
Prepare some thoughtful questions to ask at the end of your interview. This shows that you’re engaged and serious about the role. Think about what you want to know regarding the office environment or team dynamics.
✨Tip Number 4
Follow up after your interview with a thank-you email. It’s a simple gesture that can make a big difference. Remind them why you’re a great fit for the Office Manager role and express your enthusiasm for the opportunity.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Manager role. Highlight your experience in managing office operations and coordinating with suppliers, as these are key to what we’re looking for.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you’re the perfect fit for our team. Share specific examples of how you've created a welcoming workplace or managed day-to-day operations effectively.
Show Off Your Organisational Skills: In your application, demonstrate your strong organisational skills. Mention any tools or methods you use to manage multiple priorities, as this is crucial for keeping our office running smoothly.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Hearst Networks EMEA
✨Know Your Office Environment
Before the interview, get familiar with what makes a great office environment. Research best practices in office management and think about how you can create a welcoming space for employees. Be ready to share your ideas on maintaining high workplace standards.
✨Showcase Your Hands-On Experience
This role is all about being hands-on, so come prepared with examples from your past experiences. Talk about specific situations where you successfully managed day-to-day operations or resolved issues quickly. Highlight your proactive approach to problem-solving.
✨Communicate Like a Pro
Strong communication skills are key for this position. Practice articulating your thoughts clearly and confidently. Think about how you would handle interactions with landlords, suppliers, and your team, and be ready to demonstrate your service-oriented mindset.
✨Prepare for Scenario Questions
Expect questions that put you in real-life office scenarios. Prepare for questions like how you would handle a maintenance issue or manage office supplies. Use the STAR method (Situation, Task, Action, Result) to structure your responses effectively.