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- Tasks: Create a welcoming and efficient office environment for our London team.
- Company: Join Hearst Networks UK, a leader in media and innovation.
- Benefits: Enjoy a hybrid work model, competitive salary, and career growth opportunities.
- Other info: Be part of a supportive team with a focus on continuous improvement.
- Why this job: Make a real impact on employee experience in a dynamic workplace.
- Qualifications: Experience in office management and strong organisational skills required.
The predicted salary is between 35000 - 45000 £ per year.
We are looking for an Office Manager to create and maintain a well-run, welcoming, and high-performing office environment for Hearst Networks UK’s London team. This role is focused on delivering an excellent day-to-day workplace experience for approximately 150 employees across a single office floor, ensuring the space is safe, comfortable, and operates smoothly. You will take ownership of the office environment, coordinating facilities services, managing suppliers, and maintaining a healthy and compliant workplace. This is a hands-on position, with support from a Workplace Coordinator and Office Porter. This is a permanent position. This role will be hybrid based in the London office 3 days a week.
Key Responsibilities
- Own the day-to-day running of the office, ensuring a high-quality, well-maintained, and welcoming workplace environment.
- Maintain strong workplace standards across meeting rooms, collaboration spaces, kitchen areas, and general office presentation.
- Support internal events and employee engagement activities, ensuring the office is set up and run smoothly.
- Coordinate planned and reactive maintenance, ensuring issues are resolved quickly through building management or external contractors.
- Act as the primary point of contact for landlords, managing agents, and building management teams, coordinating building-related matters.
- Represent the interests of our office at building management meetings.
- Oversee workplace suppliers (e.g. cleaning, maintenance, workplace services), ensuring quality delivery and performance against expectations.
- Manage relevant supplier procurement, renewals, and contractor compliance.
- Support a healthy, safe, and compliant office environment, including health & safety processes, risk assessments, and fire safety requirements.
- Manage access control, visitor processes, and general workplace security in collaboration with internal teams.
- Manage office supplies, storage, and general workplace logistics.
- Track and manage facilities and workplace-related budgets, including supplier spend and cost control.
- Support space planning, including seating arrangements and small reconfigurations.
- Manage and support workplace staff, including the Workplace Coordinator and Office Porter.
Key Competencies
- Deciding and initiating action
- Delivering results and meeting expectations
- Leading compliance and procedures
- Relating and networking
- Leading and supervising
Minimum Requirements
- Experience in workplace, office management, or facilities coordination within a corporate office environment.
- Comfortable managing day-to-day office operations in a hands-on, visible role.
- Experience coordinating suppliers and contractors to resolve maintenance and workplace issues.
- Experience working with landlords or building management teams.
- Good understanding of health & safety processes in an office environment.
- Strong organisational skills, with the ability to manage multiple priorities and respond quickly to issues.
- A proactive, practical approach with a focus on continuous improvement.
- Strong communication skills and a service-oriented mindset.
Desirable Requirements
- Experience in a single-site office or similar workplace environment.
- Exposure to both workplace operations and facilities coordination.
- Relevant health & safety certification (e.g. IOSH).
Office Manager employer: Hearst Networks EMEA
Contact Detail:
Hearst Networks EMEA Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Office Manager role.
✨Tip Number 2
Prepare for those interviews by researching the company culture and values. We want you to show how you can contribute to creating a welcoming and high-performing office environment, so be ready to share your ideas!
✨Tip Number 3
Don’t forget to follow up after your interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. We love seeing candidates who are proactive and engaged.
✨Tip Number 4
Apply through our website for the best chance of getting noticed. We’re always on the lookout for passionate individuals who can help us maintain a smooth and compliant workplace, so don’t hesitate!
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Show Your Office Management Skills: When writing your application, make sure to highlight your experience in managing office environments. We want to see how you've created welcoming spaces and maintained high standards in previous roles.
Be Specific About Your Experience: Don’t just say you’ve managed suppliers; give us examples! Detail how you coordinated maintenance or resolved issues quickly. This helps us understand your hands-on approach and problem-solving skills.
Communicate Clearly: Strong communication is key for this role. Use clear and concise language in your application. Show us that you can convey information effectively, as this will be crucial when liaising with landlords and suppliers.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Hearst Networks EMEA
✨Know Your Office Environment
Before the interview, research the company’s office culture and environment. Understand what makes a workplace welcoming and high-performing, as this role is all about creating that atmosphere. Be ready to discuss how you can enhance the day-to-day experience for employees.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed multiple priorities in previous roles. Highlight specific instances where your organisational skills led to improved office operations or resolved issues quickly. This will demonstrate your ability to handle the hands-on nature of the job.
✨Familiarise Yourself with Health & Safety
Brush up on health and safety processes relevant to office environments. Be prepared to discuss how you would ensure compliance and maintain a safe workplace. Mention any relevant certifications you have, like IOSH, to show you're serious about workplace safety.
✨Engage with Your Interviewers
During the interview, don’t just answer questions—engage with your interviewers. Ask them about their experiences in the office and how they see the role evolving. This shows your interest in the position and helps you gauge if the company culture aligns with your values.