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- Tasks: Support data migration for facilities and asset management with precision and attention to detail.
- Company: Join a supportive team focused on accuracy and compliance in facilities management.
- Benefits: Earn competitive pay, enjoy free parking, and participate in fun company events.
- Why this job: Perfect for gaining hands-on experience in administration while developing valuable skills.
- Qualifications: Experience in administrative roles and strong attention to detail are essential.
- Other info: Temporary role with potential for skill development in a friendly environment.
The predicted salary is between 23809 - 23809 £ per year.
We are seeking an organised and detail-oriented Administrator to support the migration of facilities and asset data from our existing system into a new CAFM/FM platform. The role will focus on collating, validating, and transferring data to ensure accuracy of statutory, PPM, and asset records across our portfolio.
Key Responsibilities
- Collate and verify facilities management data for system migration
- Extract information from service reports, commissioning documents, O&M manuals, certificates, and asset registers
- Ensure statutory compliance documentation (e.g. PPM, inspections, test certificates) is accurately captured
- Upload and validate asset, contract, and service data within the new FM/CAFM system
- Review data for accuracy, consistency, and completeness prior to migration
- Liaise with internal facilities teams and external service providers to resolve data gaps or discrepancies
- Maintain audit trails, document control, and version management throughout the migration process
- Provide general administrative support linked to facilities and compliance data
Skills and Experience Required
- Proven experience in an administrative or data-focused role
- Strong attention to detail and high levels of accuracy
- Experience handling technical documentation such as service reports or commissioning records (desirable)
- Confident using Excel and digital systems; experience with CAFM or asset management systems is advantageous
- Ability to manage workloads effectively and meet deadlines
- Strong communication and organisational skills
Additional Information
Please note this role is to support a defined project and appointment is not guaranteed beyond the initial contract period.
What We Offer
- Pay: National Minimum Wage
- Hours: Monday–Friday, 9am–5pm
- Free on-site parking
- Staff incentives and company events
- Supportive team environment with opportunities to learn
This is a great opportunity if you’re looking to build your experience in administration and develop new skills within a friendly and supportive team.
Job Types: Full-time, Temporary
Pay: Up to £23,809.50 per year
Benefits: Free parking, On-site parking
Ability to commute/relocate: Chester CH4 8BU: reliably commute or plan to relocate before starting work (required)
Experience: Administrative: 1 year (required)
Work Location: In person
Administrator employer: Healthy Estates Facilities Management
Contact Detail:
Healthy Estates Facilities Management Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to data management and administration. We recommend using the STAR method (Situation, Task, Action, Result) to structure your answers and showcase your skills effectively.
✨Tip Number 3
Don’t forget to research the company! Understanding their values and projects will help you tailor your responses during interviews and show that you’re genuinely interested in the role and the team.
✨Tip Number 4
Apply through our website for the best chance of landing that Administrator position. It’s quick, easy, and ensures your application goes straight to the right people. Plus, we love seeing familiar names!
We think you need these skills to ace Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in administrative roles and data management. We want to see how your skills align with the responsibilities of collating and validating data for our CAFM/FM platform.
Showcase Attention to Detail: Since this role requires a strong focus on accuracy, include examples in your application that demonstrate your attention to detail. We love seeing how you've ensured data integrity in past roles!
Highlight Relevant Experience: If you've worked with technical documentation or have experience using Excel and digital systems, make it known! We’re keen on candidates who can hit the ground running with our asset management systems.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates about the role!
How to prepare for a job interview at Healthy Estates Facilities Management
✨Know Your Data
Before the interview, brush up on your understanding of data management and migration processes. Familiarise yourself with terms like CAFM, PPM, and asset records. This will show that you’re not just a candidate but someone who understands the core responsibilities of the role.
✨Showcase Your Attention to Detail
Prepare examples from your past experience where your attention to detail made a difference. Whether it was catching an error in a report or ensuring compliance documentation was accurate, these stories will highlight your suitability for the role.
✨Excel Skills are Key
Since the job requires confident use of Excel, be ready to discuss your proficiency. If you have specific examples of how you've used Excel for data validation or management, share those. Maybe even mention any formulas or functions you’re comfortable with!
✨Communicate Effectively
The role involves liaising with various teams, so practice articulating your thoughts clearly. Think about how you would explain complex data issues to someone without a technical background. Good communication can set you apart from other candidates.