HR & Admin Supervisor in Swadlincote

HealthNet Homecare is a leading provider of homecare services, supporting patients to receive treatment and care in the comfort of their own homes. From medication deliveries to specialist clinical nursing support, including injection training and the administration of IV and infusion therapies, we are dedicated to making healthcare more accessible and convenient for those who need it most.

Supporting over 240,000 patients across a wide range of therapy areas, our experienced and compassionate teams work with individuals living with both rare and more common conditions. Our mission is to make patients' lives easier by removing the stress of managing treatment and providing reassurance that they are receiving safe, high-quality care every step of the way.

We are currently looking for a HR Admin supervisor

If you are passionate about making a real difference and are looking for a role with purpose, where your work has a positive impact on patients' everyday lives, we would love to hear from you.

Main Responsibilities
To supervise the day-to-day work of the HR Administration team and make sure all employee records, contracts, onboarding and HR processes are accurate, compliant and delivered on time. The HR Admin Supervisor is the first point of contact for day-to-day HR queries from managers and employees, and makes sure the business stays audit-ready for CQC, GDP and right to work requirements.

Team supervision

• Allocate and check the day-to-day work of the HR Administrators, and be their first point of contact for questions
• Monitor team workloads and turnaround times, and step in to cover during busy periods or absence
• Help train new team members and keep all processes/SOP’s up to date
• Ensure all admin team members have clear expectations set and have regular 1-1's

HR administration

• Oversee the full employee lifecycle admin: offers, contracts, variations, probation, leavers and references
• Make sure all pre-employment checks (right to work, DBS, references, professional registration) are completed and recorded , PeopleHub checklists must be kept up to date
• Coordinate onboarding with Talent Acquisition and line managers so new starters are ready on day one
• Maintain accurate personnel data in line with retention policies

Compliance and audit

• Keep HR records audit-ready for CQC inspections and internal audits
• Run regular checks on right to work expiry dates, DBS renewals and professional registrations, and chase actions with managers
• Make sure HR processes follow employment law, company policy and GDPR

Systems, data and payroll

• Maintain data accuracy in the HRIS and keep it aligned with payroll
• Prepare and check monthly payroll inputs (starters, leavers, changes, absence) within deadlines and liaise with payroll to ensure all data is correct
• Produce HR reports and KPIs, such as headcount, turnover, absence and compliance, for the HR Manager

Employee support

• Act as the escalation point of contact for HR queries from managers and employees
• Identify process improvements and help put them in place

What experience and skills are we looking for?
Requirements will vary depending on the role and will be detailed here.

Essential:

• Experience in an HR administration role, ideally in a regulated environment such as healthcare
• Strong working knowledge of pre-employment checks, including right to work and DBS
• Good understanding of HR
• Experience using an HRIS and Microsoft Office, especially Excel

Desirable:

• Experience in a CQC regulated or GDP environment
• Experience supporting employee relations cases or supervising a small team
• Experience using an ATS / HR Management System

Qualifications

• CIPD Level 3 (desirable)
• GCSEs (or equivalent) in English and Maths

What we offer

• Competitive salary structure
• 25 days holiday + bank holiday
• Pension Scheme
• Ongoing training and development
• Professional registration fees paid
• Employee Assistant Programme including 24/7 hour access to remote GP appointments.
• Refer a friend scheme
• Uniform provided
• Kit bags for all Homecare Nurses
• Eyecare Vouches
• Perks and benefits via Perkbox
• Long service awards.

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