At a Glance
- Tasks: Support mental health services with admin tasks, data entry, and customer service.
- Company: Join Eastern Health, a leading public health service in Melbourne, dedicated to diverse community care.
- Benefits: Enjoy flexible work options, career growth, and a supportive team environment.
- Other info: Must comply with vaccination requirements; equal opportunity employer promoting diversity.
- Why this job: Make a real impact on community mental health while developing your skills in a dynamic setting.
- Qualifications: Strong admin experience, computer skills, and excellent communication abilities are essential.
The predicted salary is between 24000 - 36000 £ per year.
Add expected salary to your profile for insights
- Excellent team engagement | Employee assistance program to promote wellbeing
Eastern Health
Eastern Health is one of Melbourne\'s largest public health services. We provide a range of emergency, surgical, medical and general healthcare services, including maternity, palliative care, mental health, drug and alcohol, residential care, community health and state-wide specialist services to people and communities that are diverse in culture, age, socio-economic status, population and healthcare needs.
The Mental Health and Wellbeing Program (MHWP) provides support to consumers in the Eastern suburbs, with focus on a holistic approach to treatment and recovery. Eastern Health MHWP operates in multiple locations, including (but not limited to); Box Hill Hospital, Maroondah Hospital, Peter James Centre, Ringwood Community Hub, Forest Hill & Carrington Road (Box Hill).
About the role
An opportunity exists for an appropriately experienced Administrative Assistant to work within the Mental Health and Wellbeing Program. Working across multiple sites, the position provides key support for clinical service delivery aimed at improving the mental health outcomes for people in our community. The Administrative Assistant will be responsible for the provision of high quality, professional service to consumers, their families and carers, and to clinical staff including timely data entry; records management; reception and a broad range of administrative tasks, as required.
About you
To be successful in this role you will possess:
- a high level of demonstrated administrative experience and computer skills
- outstanding interpersonal skills, with an ability to liaise with consumers, staff and external stakeholders from varying backgrounds
- an ability to work autonomously, or as an affective member of a team, across sites as required
- a professional attitude, with the ability to manage competing demands, often in a high-pressure environment
- the ability to manage high volume data entry and/or processing
- a calm demeanour with a logical perspective and the ability to be adapt quickly to a changing environment
Please refer to the attached position description for further details of the role.
Healthcare workers are strongly recommended to follow COVID vaccination recommendations provided in the Australian Immunisation handbook (based on ATAGI advice) . Seasonal vaccination against influenza is a mandatory requirement of this role and an offer is conditional on this being up to date prior to employment.
What we offer
Eastern Health offers a variety of fantastic Employee Benefits, view the extensive range here!
- Diverse and engaging career opportunities
- Friendly & supportive team
- Salary packaging options
- Career progression in our teaching hospitals
Next Steps
Apply online if you feel we are a good match, you have the skills and qualities to make a difference, and are eligible to work in Australia.
We review all applications when we receive them, and we notify unsuccessful candidates.
If you are shortlisted, we will be in touch to arrange an interview, and you must complete a National Police Check (which we will pay for).
Good to know:
- We are an equal opportunity employer and actively promote equality for people of all races, ethnicities, gender identities, sexual orientations, and for people living with disability - within the communities we serve and our Eastern Health team.
- We provide a culturally safe and welcoming environment for Aboriginal and/or Torres Strait Islander employees.
- As a child-safe organisation, we ensure child safety and wellbeing is embedded in our everyday culture.
- Vaccination and screening for immunity to vaccine-preventable disease is a mandatory requirement of this role.
- Advertising may end before the closing date.
- We do not accept recruitment agency application
If you are a current Eastern Health employee please ensure you log in with your internal Eastern Health account to apply for this or other roles.
Just contact the Hiring Manager in the advertisement or call the Talent Acquisition Team on (03) 9955 7555 (Option 1) | Medical Workforce Unit on (03) 9895 3469 . [TA for Non Medical roles, MWU for Medical roles]
Our Values in Action:
Respect for all | Safe always | Partnering in care | Learning and improving every day
Unlock job insights
Salary match Number of applicants Skills match
Healthcare & Medical More than 10,000 employees
Eastern Health is one of Melbourne’s largest public health services. We provide a range of emergency, surgical, medical and general healthcare services and have a proud history of serving a diverse community.
Our Employee Value Proposition is “Being a part of Eastern Health means belonging to a welcoming team of healthcare experts”.
This statement aligns with our promise to our communities, patients, consumers and staff that we will be HEALTHIER TOGETHER. Bolder than a vision for the future, our promise calls us to action. We know that working together is the only way we can achieve what is necessary for a healthier future.
Eastern Health is one of Melbourne’s largest public health services. We provide a range of emergency, surgical, medical and general healthcare services and have a proud history of serving a diverse community.
Our Employee Value Proposition is “Being a part of Eastern Health means belonging to a welcoming team of healthcare experts”.
This statement aligns with our promise to our communities, patients, consumers and staff that we will be HEALTHIER TOGETHER. Bolder than a vision for the future, our promise calls us to action. We know that working together is the only way we can achieve what is necessary for a healthier future.
To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.
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#J-18808-LjbffrAdministration Assistant in Preston employer: Healthe Care
Eastern Health is an exceptional employer, offering a supportive and inclusive work culture that prioritises employee wellbeing through comprehensive assistance programs. With diverse career opportunities across multiple locations in Melbourne, employees benefit from professional growth, salary packaging options, and a commitment to equality and cultural safety, making it a rewarding place to contribute to the community's health.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Assistant in Preston
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Healthe Care.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Healthe Care.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Healthe Care, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Administration Assistant in Preston
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Healthe Care.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Healthe Care.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Healthe Care. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Healthe Care. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Healthe Care
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Healthe Care’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
