Stock Controller in Guildford

If you are looking to join a dynamic company with ambitious growth plans over the next ten years, look no further. This is a rewarding and challenging role in our partnership, and you will have the opportunity to shape your career within an organisation where talent is recognised and where we will empower you to learn and develop. We aren’t about putting people into boxes – we want people to break the mould and the boundaries to fulfil their potential. Our team here at Healthcare Partners know that everything they do makes a difference to patients’ lives. This isn’t just a job – it’s a real career, a way of making a difference every single day.

We are a true team of diverse, incredible people, all pulling together to fulfil our vision of enabling our clinicians to provide the ultimate care – using the latest innovations to achieve the best outcome for their patients. If you meet the requirements for this role and are looking to join an organisation that partners with a Healthcare Trust rated Outstanding by the CQC, apply today. This could be the start of your new and rewarding career!

Unfortunately, HPL are not able to offer sponsorship.

• This is a practical role that requires physical lifting and good customer service.

The Stock Controller will be:

• Working under the supervision of the Stock Control Supervisor and will be responsible for the development and maintenance of the agreed Inventory and Supply Chain management services using HPL and the Trusts Inventory Management System (IMS).
• Procurement and Inventory Management support for the Trust’s Global Standards (GS1) and Scan4Safety project.
• Procurement and Inventory Management support on business continuity and emergency planning, which will involve ordering of emergency goods and services.
• Providing a comprehensive interface for colleagues who receive an Inventory Management Service.
• Ensuring stock is maintained at the appropriate level using the IMS.
• Providing the service to the Trust.
• The Stock Controller will need to be able to drive their own vehicle between sites and, on occasion, move small stock items between the sites.
• The post requires the ability for frequent prolonged periods of concentration with the ability to respond and deal with complex and urgent situations as they arise.
• The post holder should be able to work on their own initiative, working independently with minimal supervision.

Working for our organisation:

Established in 2018, Healthcare Partners Ltd (HPL) is a wholly-owned subsidiary of the Royal Surrey NHS Foundation Trust. We offer a consultative, collaborative approach — based on a genuine desire to make healthcare provision outstanding, and respecting the opinions and skills of our fellow clinical professionals to produce exceptional outcomes. We are a substantial company in our own right, with an annual turnover of around £50m and over 80 staff. We partner with other healthcare providers throughout the UK in both the public and private sectors, reinvesting our profits and savings back into the NHS. At Healthcare Partners Ltd, the patient is at the heart of all we do. We’re proud to be part of the NHS, helping to make healthcare better.

Healthcare Partners Ltd does not hold a sponsorship licence and is therefore unable to offer visa sponsorship now or at any point in the future.

Detailed job description and main responsibilities:

• Provide a professional, customer focused Supply Chain service to all user departments. Professionally handle customer enquiries and work with internal and external customers to provide advice and support to their enquiries, ensuring their needs are responded to and met.
• Provide stock control, including stock rotation, re-ordering and replenishment service for an agreed range of consumables used by customers and to support end users in accordance with HPL and Trust policies. Ensure safe disposal and/or relocation of surplus, redundant and obsolete stock.
• Participate and assist in stock takes, year-end counts and amendments as required.
• Ensure that orders are expedited, chased and delivered on time.
• Ensure personal training and development is up to date at all times.
• Assist the Receipt and Distribution team as required.
• Participate in implementation of new projects.
• Cover in other Inventory Management areas as required in case of sickness or annual leave.
• Promote a culture of continuous improvement in the procurement and supply chain function.
• Ensure that all work carried out is conducted in a safe and efficient manner and in accordance with HPL and Trust policies and the Health and Safety at Work Act, Manual Handling Regulations and COSHH regulations.
• Undertaking any other tasks which are deemed appropriate by the Supervisors, Supply Chain Manager or Director of Procurement.

Management and Systems:

• Deliver roll cages to wards and departments, break down roll cages, unpack and replenish cabinets, stores or store rooms in relevant wards and clinical and dispose of waste packing in line with HPL and Trust policies.
• Responsible for checking that deliveries are correct against the requisition, purchase order and delivery note, booking in deliveries, investigating discrepancies with suppliers regarding errors or incorrect quantities and organising supplier returns or credits.
• Provide a first check on the quality of the goods received and to report any obvious damage or discrepancies in accordance with HPL and Trust procedures.
• Maintain a timed programme of replenishment orders as required, picking stock against picklists and requisitions and delivering to departments such that all Wards/Departments receive the service they require in a manner that ensures that this service is sustained irrespective of contingencies such as leave and sickness.
• Maintain adequate stock levels in all locations, planning for weekends, bank holidays and other events and carry out checks of “par stock levels” around the Trust as directed by the Supply Chain Supervisors or Managers.
• Undertaking rolling stock checks of stocks held throughout the Trust and reporting any discrepancies found.
• Conduct stock reviews of inventory products at ward/department level. Be able to run reports to support the review process to ensure optimal stock levels, identify the cost implications and savings to budget holders and achieve stakeholder support and sign off to any changes in the service provided, maintaining action logs.
• Making necessary stock adjustments with regard to damaged/time expired items from all departments and assist with the removal, return or disposal of excess or redundant stock, logging any stock adjustments on the system for future analysis and reporting. Work with peers and supervisors to identify slow-moving stock lines so that action can be taken to prevent them expiring or becoming obsolete.
• Assist with high urgency product recalls following safety alerts.
• Ensuring the system is kept up to date with regards to location details and barcode data and that all locations are labelled up with their appropriate bar codes. Reporting any non-compliance to the Supervisor or Supply Chain Manager.
• Recognise, locate and cleanse products not acceptable for use (obsolete, non-approved, recalled or expired).
• Build and maintain good working relationships and effective communication with staff nurses and departmental managers to ensure effective communication regarding Inventory, Procurement colleagues, Suppliers and company representatives.
• Promote rationalisation and standardisation of products to help reduce stock holding. In liaison with senior and clinical colleagues, identify and explore opportunities for potential cost savings for the Trust, whilst maintaining quality standards.
• At times of high demand or when the need for special requirements exist within a department or ward, attempt to source products from elsewhere in the Trust including asking neighbouring Trusts or the Nuffield for support. Keep customers informed of any product changes or shortages and actively source alternatives as required.
• Ensure communication of information within the Supply Chain team and share best practice operationally; act and participate as a member of the wider Procurement team, assisting colleagues within other areas of the department as required and attending departmental update meetings.
• Ensure that any general store areas and the stores that you are responsible for are maintained in a clean, safe and tidy and secure condition.
• Understanding of GS1 barcoding standards.

Business Continuity and Emergency Preparedness:

• Support the Inventory Manager in the event of a major incident covering all Procurement and Supplies activities, ordering goods to meet emergency requirements.
• Support the production and maintenance of the department’s business continuity and emergency preparedness plans.

This job description is an indication of the type and range of tasks that are expected of the post holder, and other duties may be required, in line with the role. It will be reviewed and amended from time to time to take account of changing organisational need.