Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Provide admin support to the Health and Safety and Estates teams, ensuring smooth operations.
- Company: Join Healthcare Partners Ltd, a dynamic subsidiary of the Royal Surrey NHS Foundation Trust.
- Benefits: Enjoy a collaborative work environment with opportunities for growth and development.
- Why this job: Make a real impact in healthcare while gaining valuable experience in a supportive team.
- Qualifications: No specific qualifications required; just bring your enthusiasm and willingness to learn!
- Other info: Be part of a company that reinvests profits into the NHS and values patient care.
The predicted salary is between 24000 - 36000 £ per year.
The post holder will provide comprehensive administrative support to the Health and Safety team and the wider Estates and Facilities team. This includes being the first point of contact for general enquiries on behalf of the Estates Facilities Management team.
The post holder will contribute to the efficient operation of the Facilities and Health and Safety teams by providing customer and administrative support. Responsibilities include assisting with statutory and mandatory risk assessments, reports, training statistics, and ensuring compliance and training for estates contractors are up to date.
The estates team manages staff parking and supports the travel plan administrator to improve service delivery. This is a pivotal role requiring collaboration to deliver effective, customer-focused administrative support to all estates senior staff.
KEY RESULT AREAS/MAIN DUTIES AND RESPONSIBILITIES:
- Support the Estates & Facilities and Health and Safety teams in compliance, monitoring, improvement, risk, and governance activities.
- Provide responsive administrative assistance to ensure excellent service delivery by the Estates & Facilities teams.
- Assist with statutory and mandatory data collection, record management, and training coordination for health and safety and manual handling teams.
- Monitor and improve Estates and Facilities risk, improvement, and governance processes, ensuring adherence to policies and procedures.
- Build effective relationships within the Estates and Facilities teams and with relevant client teams to share best practices.
- Communicate routine information with team members and external contacts, handling planned and reactive tasks.
- Review incident reports, validate records, notify relevant team members of outcomes, support investigations, and assist in report preparation.
- Support financial monitoring by auditing invoices, ensuring compliance with tendered prices, and processing payments through the financial platform.
- Assist Hard and Soft Facilities Managers and community teams with maintenance, energy, and building data collection.
- Work effectively as part of a busy team, adhering to deadlines and providing proactive support.
- Maintain effective communication with other departments, staff, and external contacts.
Estates & Facilities Team Support Assistant (Grade 3) - Facilities & Estates - Healthcare Partn[...] employer: Healthcare Partners Ltd
Contact Detail:
Healthcare Partners Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Estates & Facilities Team Support Assistant (Grade 3) - Facilities & Estates - Healthcare Partn[...]
✨Tip Number 1
Familiarise yourself with the key responsibilities of the role, especially around compliance and risk management. Understanding these areas will help you engage in meaningful conversations during interviews and demonstrate your knowledge of the sector.
✨Tip Number 2
Network with current or former employees of Healthcare Partners Ltd. They can provide insights into the company culture and expectations, which can be invaluable when preparing for your interview.
✨Tip Number 3
Prepare specific examples from your past experiences that showcase your administrative skills and ability to work in a team. Highlighting your proactive support in previous roles will resonate well with the hiring team.
✨Tip Number 4
Research the latest trends in healthcare facilities management and health and safety regulations. Being knowledgeable about current practices will show your commitment to the role and your readiness to contribute effectively.
We think you need these skills to ace Estates & Facilities Team Support Assistant (Grade 3) - Facilities & Estates - Healthcare Partn[...]
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the key responsibilities and requirements. Tailor your application to highlight how your skills and experiences align with the needs of the Estates & Facilities Team Support Assistant position.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous administrative support roles or experience in healthcare settings. Mention specific tasks that relate to compliance, risk assessments, and customer service to demonstrate your suitability for the role.
Showcase Communication Skills: Since the role involves liaising with various teams and external contacts, make sure to illustrate your strong communication skills. Provide examples of how you've effectively communicated in past roles, whether through written reports or verbal interactions.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects attention to detail, which is crucial for the administrative support role you are applying for.
How to prepare for a job interview at Healthcare Partners Ltd
✨Understand the Role
Make sure you thoroughly read the job description and understand the key responsibilities. Be prepared to discuss how your skills and experiences align with the requirements, especially in areas like administrative support and compliance.
✨Showcase Your Communication Skills
As this role involves liaising with various teams and external contacts, demonstrate your communication skills during the interview. Prepare examples of how you've effectively communicated in previous roles, particularly in a busy team environment.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities and how you handle challenges. Think of situations where you had to manage multiple tasks or resolve conflicts, and be ready to explain your thought process.
✨Research the Company
Familiarise yourself with Healthcare Partners Ltd and their mission. Understanding their commitment to patient care and collaboration will help you articulate why you want to work there and how you can contribute to their goals.
