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For Companies At a Glance
- Tasks: Support Directors with admin tasks, manage schedules, and coordinate meetings.
- Company: Join the largest privately-owned healthcare company in Northern Ireland.
- Benefits: Enjoy paid leave, professional development, and a values-led culture.
- Why this job: Make a real impact in healthcare while growing your career.
- Qualifications: 3+ years as a Personal Assistant with strong organisational skills.
- Other info: Be part of a passionate team dedicated to making a difference.
The predicted salary is between 39000 - 39000 £ per year.
The Company
Healthcare Ireland Group is the largest privately-owned and fastest growing Healthcare Company in Northern Ireland. Currently, as part of an ambitious and expanding portfolio of Residential, Nursing and Specialist Care Homes, they operate across 24 sites, providing almost 2,000 jobs and counting. The overall focus of Healthcare Ireland Group is to provide the best service for every resident in their Homes, ensuring a person-centred approach as well as redefining the standard and quality of care across Northern Ireland.
The Role
This role has flexible hours between 27.5 and 37.5 hours per week. As a Personal Assistant to the Directors of Strategy and Operations, you will play a vital role in supporting the delivery of day to day operations and high-impact initiatives. This position calls for a values-driven professional who is deeply committed to integrity, compassion, and excellence. You will be entrusted with sensitive information and complex scheduling demands, requiring the utmost discretion, efficiency, and attention to detail.
Working closely with our Director of Strategy and Operations Directors, you will act as a trusted partner, ensuring that strategic priorities are met with clarity and purpose. Your proactive approach, adaptability, and commitment to person-centred support will directly contribute to enhancing outcomes for our stakeholders, and most importantly, the teams and residents we serve.
Main Responsibilities
- Provide professional administrative support to Directors, managing confidential information and correspondence with discretion.
- Organize and coordinate diaries, meetings, events, travel, and accommodation efficiently.
- Prepare reports, briefings, presentations, and meeting documentation to support strategic and operational priorities.
- Accurately record and distribute minutes for business and leadership meetings.
- Act as first point of contact for guests, calls, and queries, ensuring professional communication.
- Liaise with internal and external stakeholders to coordinate meetings and follow-ups.
- Manage email and postal correspondence, prioritizing actions and drafting responses as needed.
- Perform day-to-day administrative tasks, including document preparation, materials production, and purchase order processing.
The Benefits
- Paid annual leave
- The chance to be part of a growing healthcare company
- Continuous professional development and training
- Values-led culture
- Opportunities for progression
- Pension plan (if applicable)
- Monthly incentives and recognition awards
- Free parking
Required Criteria
- Hold a full and valid UK Drivers Licence
- Right to work in the UK
- Minimum 3 years’ experience as a Personal Assistant, Executive Assistant, or similar administrative support role at a senior level
- Strong experience in complex diary management, scheduling, and coordinating meetings across multiple stakeholders
- Proficiency in MS Office and Abode programmes
- Experience preparing reports, presentations, and briefing materials for senior management
- Previous experience managing confidential information with discretion and professionalism
- Excellent attention to detail
About the Company and Culture
We are passionate about providing the highest standards of care in safe, positive and flexible environments, which enable each person who uses our services to achieve their potential. We are committed to providing each employee with a fulfilling working environment, encouraging personal and professional development. We aim to be a first class, independent organisation delivering innovative, collaborative and value for money services. Our ultimate purpose is to work with the people who use our services and their families and friends, to enable them to take control of their lives.
Company Culture: We’re always on the look out for people who care, whether that’s caring for our residents, or in one of our roles like laundry, kitchen, administration or maintenance. Our passionate, ever-growing team means that you’ll be working with people who pride themselves on the work they do. Each of our Homes and our Head Office work together to achieve something excellent that truly makes a difference in people’s lives. Caring for our residents is at the heart of all we do, and we’d love to have you join the team.
Company Benefits: Healthcare Ireland Group is not just a workplace; it\\\’s a community where your work has a purpose, and your contributions are valued. If you\\\’re passionate about making a difference and are seeking a rewarding career in healthcare, we welcome you to explore opportunities with us and help continue our legacy of excellence in care. Retirement plan and/or pension, Employee development programs, Free parking, Competitive salary, Social Opportunities, Employee Recognition Scheme, Culture of recognition, On the job learning.
Salary
£39,000.00 per year
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Personal Assistant to Directors employer: Healthcare Ireland Group
Contact Detail:
Healthcare Ireland Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant to Directors
✨Tip Number 1
Network like a pro! Reach out to your connections in the healthcare sector and let them know you're on the lookout for a Personal Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Since Healthcare Ireland Group is all about compassion and excellence, think of examples from your past that showcase these qualities. Show them you’re not just a fit for the role, but for their team!
✨Tip Number 3
Practice your communication skills! As a Personal Assistant, you'll be the first point of contact for many. Role-play with a friend or family member to nail down how you’d handle calls and queries professionally and efficiently.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in being part of our community at Healthcare Ireland Group.
We think you need these skills to ace Personal Assistant to Directors
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Personal Assistant role. Highlight your experience in diary management and handling confidential information, as these are key aspects of the job.
Showcase Your Skills: Don’t forget to mention your proficiency in MS Office and Adobe programmes. We want to see how your skills can help us support our Directors effectively!
Be Professional and Person-Centred: Since this role is all about supporting our Directors and enhancing outcomes for our residents, demonstrate your commitment to integrity and compassion in your application. Share examples that reflect these values.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Healthcare Ireland Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant to Directors. Familiarise yourself with the key tasks like diary management, preparing reports, and handling confidential information. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Discretion and Professionalism
Since this role involves managing sensitive information, be prepared to discuss how you've handled confidential matters in the past. Share specific examples that highlight your discretion and professionalism, as these qualities are crucial for success in this position.
✨Demonstrate Your Organisational Skills
Bring along examples of how you've effectively managed complex schedules or coordinated multiple meetings. You might even want to prepare a mock calendar or a sample report to showcase your organisational skills. This will give the interviewers a clear picture of your capabilities.
✨Emphasise Your Values and Commitment
Healthcare Ireland Group values integrity, compassion, and excellence. Be ready to discuss how your personal values align with theirs. Share stories that reflect your commitment to providing person-centred support and enhancing outcomes for stakeholders, as this will resonate well with the interviewers.
