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For Companies At a Glance
- Tasks: Support Directors with admin tasks, manage schedules, and coordinate meetings.
- Company: Join the largest privately-owned healthcare company in Northern Ireland.
- Benefits: Enjoy paid leave, professional development, and a values-led culture.
- Why this job: Make a real impact in healthcare while growing your career.
- Qualifications: 3+ years as a Personal Assistant with strong organisational skills.
- Other info: Be part of a passionate team dedicated to making a difference.
The predicted salary is between 39000 - 39000 £ per year.
Overview
Healthcare Ireland Group is the largest privately-owned and fastest growing healthcare company in Northern Ireland. The group operates across Residential, Nursing and Specialist Care Homes on 24 sites, providing almost 2,000 jobs. The focus is person-centred care and redefining the standard and quality of care across Northern Ireland.
The Role
This role has flexible hours between 27.5 and 37.5 hours per week. As a Personal Assistant to the Directors of Strategy and Operations, you will support the delivery of day-to-day operations and high-impact initiatives. You will handle sensitive information with discretion, manage complex scheduling, and maintain high levels of efficiency and attention to detail.
Working closely with the Director of Strategy and Operations and Directors, you will act as a trusted partner to ensure strategic priorities are met with clarity and purpose. Your proactive approach and commitment to person-centred support will enhance outcomes for stakeholders, teams and residents.
Main Responsibilities
- Provide professional administrative support to Directors, managing confidential information and correspondence with discretion.
- Organize and coordinate diaries, meetings, events, travel, and accommodation efficiently.
- Prepare reports, briefings, presentations, and meeting documentation to support strategic and operational priorities.
- Accurately record and distribute minutes for business and leadership meetings.
- Act as first point of contact for guests, calls, and queries, ensuring professional communication.
- Liaise with internal and external stakeholders to coordinate meetings and follow-ups.
- Manage email and postal correspondence, prioritizing actions and drafting responses as needed.
- Perform day-to-day administrative tasks, including document preparation, materials production, and purchase order processing.
The Benefits
- Paid annual leave
- Opportunity to be part of a growing healthcare company
- Continuous professional development and training
- Values-led culture
- Opportunities for progression
- Pension plan (if applicable)
- Monthly incentives and recognition awards
- Free parking
Required Criteria
- Hold a full and valid UK Driver’s Licence
- Right to work in the UK
- Minimum 3 years experience as a Personal Assistant, Executive Assistant, or similar administrative support role at a senior level
- Strong experience in complex diary management, scheduling, and coordinating meetings across multiple stakeholders
- Proficiency in MS Office and Adobe programmes
- Experience preparing reports, presentations, and briefing materials for senior management
- Previous experience managing confidential information with discretion and professionalism
- Excellent attention to detail
About The Company
We are passionate about providing the highest standards of care in safe, positive and flexible environments, enabling each person who uses our services to achieve their potential. We are committed to providing each employee with a fulfilling working environment and professional development. We aim to be a first-class, independent organisation delivering innovative, collaborative and value-for-money services. Our ultimate purpose is to work with service users, families and friends to enable them to take control of their lives.
Company Culture & Benefits
We are always looking for people who care—whether caring for residents or in roles like laundry, kitchen, administration or maintenance. Our growing team works together to achieve excellence and make a difference in people’s lives. Caring for residents is at the heart of all we do. We offer a supportive environment with opportunities for development and recognition.
Job Details
- Seniority level: Mid-Senior level
- Employment type: Full-time
- Job function: Administrative
- Industries: Nursing Homes and Residential Care Facilities
Salary: £39,000.00 per year
Location: Belfast, Northern Ireland, United Kingdom
Note: Referrals increase your chances of interviewing at Healthcare Ireland Group.
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Personal Assistant to Directors employer: Healthcare Ireland Group
Contact Detail:
Healthcare Ireland Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant to Directors
✨Tip Number 1
Network like a pro! Reach out to your connections in the healthcare sector and let them know you're on the lookout for a Personal Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Since Healthcare Ireland Group is all about compassion and excellence, think of examples from your past that showcase these qualities. Show them you’re not just a fit for the role, but for their team!
✨Tip Number 3
Practice your communication skills! As a Personal Assistant, you'll be the first point of contact for many. Role-play with a friend or family member to nail down how you’d handle calls and queries professionally and efficiently.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in being part of our community at Healthcare Ireland Group.
We think you need these skills to ace Personal Assistant to Directors
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Personal Assistant role. Highlight your experience in diary management and handling confidential information, as these are key aspects of the job.
Showcase Your Skills: Don’t forget to mention your proficiency in MS Office and Adobe programmes. We want to see how your skills can help us support our Directors effectively!
Be Professional and Person-Centred: Since this role is all about supporting our Directors and enhancing outcomes for our residents, demonstrate your commitment to integrity and compassion in your application. Share examples that reflect these values.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Healthcare Ireland Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant to Directors. Familiarise yourself with the key tasks like diary management, preparing reports, and handling confidential information. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Discretion and Professionalism
Since this role involves managing sensitive information, be prepared to discuss how you've handled confidential matters in the past. Share specific examples that highlight your discretion and professionalism, as these qualities are crucial for success in this position.
✨Demonstrate Your Organisational Skills
Bring along examples of how you've effectively managed complex schedules or coordinated multiple meetings. You might even want to prepare a mock calendar or a sample report to showcase your organisational skills. This will give the interviewers a clear picture of your capabilities.
✨Emphasise Your Values and Commitment
Healthcare Ireland Group values integrity, compassion, and excellence. Be ready to discuss how your personal values align with theirs. Share stories that reflect your commitment to providing person-centred support and enhancing outcomes for stakeholders, as this will resonate well with the interviewers.
