At a Glance
- Tasks: Provide essential admin support in a caring environment, ensuring smooth operations.
- Company: Join a passionate team at Carlingford Lodge Care Home, dedicated to high standards of care.
- Benefits: Enjoy paid leave, competitive salary, free parking, and opportunities for professional development.
- Other info: Flexible hours with a values-led culture and opportunities for progression.
- Why this job: Make a real difference in residents' lives while working in a supportive community.
- Qualifications: GCSE level education, strong admin skills, and a passion for helping others.
The predicted salary is between 12.73 - 12.73 £ per hour.
Are you organized, detail-oriented, and passionate about supporting a caring environment? Join the Team at Carlingford Lodge Care Home located in the picturesque port town of Warrenpoint, nestled at the head of Carlingford Lough and just five miles south of Newry. Carlingford Lodge Care Home offers a warm and supportive environment for our residents. Our home provides nursing care for 58 residents across three specialised units: General Nursing, Dementia Nursing, and General Residential. Led by our Home Manager, our professional team of nurses and carers work closely together, supported by dedicated administrative staff and ancillary teams including housekeeping, catering, and maintenance, to ensure the highest standard of care. If you are passionate about delivering compassionate, person-centred care in a beautiful setting, we would love to hear from you.
The Role
This role is for 15 hours per week. Working with the Home Manager and Administrator, the role of Administrative Assistant is to contribute to Healthcare Ireland's mission by providing essential administrative support to staff and management. As the first point of contact for visitors, relatives, external agencies and team members, you will promote the warm and welcoming culture of each Home, but also ensure the safety of the residents and staff by greeting visitors and ensuring they are able to fulfil the purpose of their visit.
Main Responsibilities
- Reception duties - greet visitors, answer phones, and manage email correspondence.
- Record management - maintain and update resident files, ensuring confidentiality and compliance with data protection regulations.
- Scheduling - assist in scheduling appointments, meetings, and staff rotas.
- Staff support - help manage timesheets, track attendance, and coordinate training sessions.
- Financial administration - assist with processing invoices, managing petty cash, and supporting resident billing queries.
- General office tasks - handle filing, ordering supplies, and supporting the management team with ad hoc administrative duties.
The Benefits
- Paid annual leave
- The chance to be part of a growing Healthcare company
- Continuous professional development and training
- Values-led culture
- Opportunities for progression
- Pension plan (if applicable)
- Attractive hourly rate
- Access NI fee paid for
- Monthly incentives and recognition awards
- Free parking
We do not offer sponsorship for this role. Healthcare Ireland are an equal opportunities employer and welcome applications from all suitably qualified persons.
Required Criteria
- Right to work in the UK.
- Educated to GCSE level or equivalent standard, with a high level of English and numeracy.
- Excellent keyboard and PC skills with a good level of proficiency for Microsoft Office applications such as Word and Excel.
- Exceptional administration, organisation and receptionist skills.
Desired Criteria
- Previous experience within an administrative or customer service role (preferably a nursing home environment) is desirable but not essential.
About The Company
We are passionate about providing the highest standards of care in safe, positive and flexible environments, which enable each person who uses our services to achieve their potential. We are committed to providing each employee with a fulfilling working environment, encouraging personal and professional development. We aim to be a first class, independent organisation delivering innovative, collaborative and value for money services. Our ultimate purpose is to work with the people who use our services and their families and friends, to enable them to take control of their lives.
Company Culture
We're always on the look out for people who care, whether that's caring for our residents, or in one of our roles like laundry, kitchen, administration or maintenance. Our passionate, ever-growing team means that you'll be working with people who pride themselves on the work they do. Each of our Homes and our Head Office work together to achieve something excellent that truly makes a difference in people's lives. Caring for our residents is at the heart of all we do, and we'd love to have you join the team.
Company Benefits
Healthcare Ireland Group is not just a workplace; it's a community where your work has a purpose, and your contributions are valued. If you're passionate about making a difference and are seeking a rewarding career in healthcare, we welcome you to explore opportunities with us and help continue our legacy of excellence in care.
Salary £12.73 per hour
Benefits:
- Retirement plan and/or pension
- Employee development programs
- Free parking
- Competitive salary
- Social Opportunities
- Employee Recognition Scheme
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant JBLE1_NI in Newry
✨Dive into Professional Networks
Check out local professional associations in health sciences. They often host networking events where you can meet people already working in the field and may even hear about part-time opportunities before they’re advertised!
✨Tap into Your University’s Career Services
If you’re still studying or recently graduated, don’t forget to make the most of your university’s career services. They frequently post part-time openings and may even know of some tailored for health sciences students.
✨Volunteer for Extra Experience
Consider volunteering at healthcare facilities or community health organisations. It’s a great way to gain relevant experience, build your network, and may lead directly to part-time job offers. Plus, it looks fantastic on your CV!
✨Search for Local Job Boards
Keep an eye on local job boards and websites specific to healthcare administration in your area. Sites filled with local job openings can offer part-time positions that might fly under the radar but could be perfect for you to jump into!
We think you need these skills to ace Administrative Assistant JBLE1_NI in Newry
Some tips for your application 🫡
Tailor Your CV to the Health Sciences Field:When you're applying for a part-time role in health sciences administration at Healthcare Ireland Group, make sure your CV highlights relevant experience in the healthcare sector. Include any internships or volunteer work in health settings, and showcase skills like organisation, communication, and familiarity with healthcare regulations. This will help us see how you fit into the team right from the get-go!
Highlight Your Administrative Skills:In the health sciences arena, administrative skills are crucial. Make sure to showcase experiences where you managed schedules, maintained records, or supported healthcare professionals in their tasks. Be specific about the tools and tools or software you’ve used, as this can set you apart from other candidates.
Emphasise Your Learning Mindset:For a part-time role like this, we’re looking for someone eager to learn and grow. Your cover letter is the perfect place to express your motivation for getting into health sciences administration. Share your career goals and what excites you about this field—passion often makes a lasting impression!
Apply Through Our Website!:Don't forget to complete your application through our website. It’s the easiest way for us to track your application and ensures you get all the relevant updates. Plus, we’ve streamlined the process to make it as smooth as possible—you've got this!
How to prepare for a job interview at Healthcare Ireland Group
✨Show Off Your Organisation Skills
In health sciences administration, being organised is key! Be ready to discuss how you manage multiple tasks and prioritise your work. Maybe share a story from your past where you successfully managed a heavy workload or improved a process – it’ll show how you can handle the part-time role effectively at Healthcare Ireland Group.
✨Brush Up on Relevant Software
You’ll likely be using specific health administration software, so get familiar with tools like Electronic Health Records (EHR) systems or practice management software. If you’ve had experience with any of these, be sure to highlight that during your interview, it’ll set you apart from other candidates.
✨Display Your Flexibility and Availability
Since this is a part-time role, be prepared to discuss your availability and how you plan to manage your time effectively. It’s crucial for employers to see that you're flexible and can fit into their schedule – be proactive in demonstrating your readiness to adapt to their needs at Healthcare Ireland Group.
✨Highlight Your Passion for Healthcare
Express your genuine interest in health sciences and how you want to contribute to the wellbeing of the community. Sharing a personal story or motivation that led you to apply for this specific role at Healthcare Ireland Group can really resonate with interviewers and show your commitment to the field.
