At a Glance
- Tasks: Provide essential admin support, greet visitors, and manage resident files.
- Company: Join a caring team at Carlingford Lodge Care Home in beautiful Warrenpoint.
- Benefits: Enjoy paid leave, competitive salary, free parking, and professional development.
- Other info: Be part of a supportive community that values your contributions.
- Why this job: Make a real difference in residents' lives while growing your career.
- Qualifications: GCSE level education with strong English and numeracy skills.
The predicted salary is between 12.73 - 12.73 £ per hour.
Join the Team at Carlingford Lodge Care Home located in the picturesque port town of Warrenpoint, nestled at the head of Carlingford Lough and just five miles south of Newry. Carlingford Lodge Care Home offers a warm and supportive environment for our residents. Our home provides nursing care for 58 residents across three specialised units: General Nursing, Dementia Nursing, and General Residential. Led by our Home Manager, our professional team of nurses and carers work closely together, supported by dedicated administrative staff and ancillary teams including housekeeping, catering, and maintenance, to ensure the highest standard of care. If you are passionate about delivering compassionate, person-centred care in a beautiful setting, we would love to hear from you.
Working with the Home Manager and Administrator, the role of Administrative Assistant is to contribute to Healthcare Ireland's mission by providing essential administrative support to staff and management.
About The Role
- Reception duties - greet visitors, answer phones, and manage email correspondence.
- Record management - maintain and update resident files, ensuring confidentiality and compliance with data protection regulations.
- Scheduling - assist in scheduling appointments, meetings, and staff rotas.
- Staff support - help manage timesheets, track attendance, and coordinate training sessions.
- Financial administration - assist with processing invoices, managing petty cash, and supporting resident billing queries.
- General office tasks - handle filing, ordering supplies, and supporting the management team with ad hoc administrative duties.
The Benefits
- Paid annual leave
- The chance to be part of a growing Healthcare company
- Continuous professional development and training
- Values-led culture
- Opportunities for progression
- Pension plan (if applicable)
- Attractive hourly rate
- Access NI fee paid for
- Monthly incentives and recognition awards
- Free parking
We do not offer sponsorship for this role. Healthcare Ireland are an equal opportunities employer and welcome applications from all suitably qualified persons.
Educated to GCSE level or equivalent standard, with a high level of English and numeracy. Excellent keyboard and PC skills with a good level of proficiency for Microsoft Office applications such as Word and Excel. Exceptional administration, organisation and receptionist skills.
Desired Criteria
Previous experience within an administrative or customer service role (preferably a nursing home environment) is desirable but not essential.
About The Company
We are passionate about providing the highest standards of care in safe, positive and flexible environments, which enable each person who uses our services to achieve their potential. We are committed to providing each employee with a fulfilling working environment, encouraging personal and professional development. We aim to be a first class, independent organisation delivering innovative, collaborative and value for money services. Our ultimate purpose is to work with the people who use our services and their families and friends, to enable them to take control of their lives.
Company Culture
We're always on the lookout for people who care, whether that's caring for our residents, or in one of our roles like laundry, kitchen, administration or maintenance. Each of our Homes and our Head Office work together to achieve something excellent that truly makes a difference in people's lives. It's a community where your work has a purpose, and your contributions are valued. If you're passionate about making a difference and are seeking a rewarding career in healthcare, we welcome you to explore opportunities with us and help continue our legacy of excellence in care.
Salary £12.73 per hour
Benefits:
- Retirement plan and/or pension
- Employee development programs
- Free parking
- Competitive salary
- Social Opportunities
- Employee Recognition Scheme
StudySmarter Expert Advice🤫
We think this is how you could land Admin and Reception Assistant in Newry
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Healthcare Ireland Group.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Healthcare Ireland Group.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Healthcare Ireland Group, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Admin and Reception Assistant in Newry
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Healthcare Ireland Group.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Healthcare Ireland Group.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Healthcare Ireland Group. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Healthcare Ireland Group. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Healthcare Ireland Group
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Healthcare Ireland Group’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
