At a Glance
- Tasks: Provide essential admin support in a caring residential environment.
- Company: Join Glenabbey Manor, a welcoming care home near Belfast.
- Benefits: Enjoy competitive pay, paid leave, and professional development opportunities.
- Other info: Be part of a passionate team dedicated to excellent care.
- Why this job: Make a real difference in residents' lives while growing your career.
- Qualifications: GCSE level education and strong admin skills required.
The predicted salary is between 26500 - 26500 £ per year.
Are you organized, detail-oriented, and passionate about supporting a caring environment? Join the Team at Glenabbey Manor, situated just a 15 minute drive from Belfast and set in the heart of an already established residential community. Glenabbey Manor is a friendly, safe and welcoming residential and dementia care home, with provision for up to 76 residents. Our residents are encouraged to enjoy as much of an independent lifestyle as possible, with the assurance of a compassionate, kind and professional care team, always on hand to support individuals' daily care needs and wishes.
The Role
Working with the Home Manager and Administrator, the role of Administrative Assistant is to contribute to Healthcare Ireland's mission by providing essential administrative support to staff and management. As the first point of contact for visitors, relatives, external agencies and team members, you will promote the warm and welcoming culture of each Home, but also ensure the safety of the residents and staff by greeting visitors and ensuring they are able to fulfil the purpose of their visit.
Main Responsibilities
- Reception duties - greet visitors, answer phones, and manage email correspondence.
- Record management - maintain and update resident files, ensuring confidentiality and compliance with data protection regulations.
- Scheduling - assist in scheduling appointments, meetings, and staff rotas.
- Staff support - help manage timesheets, track attendance, and coordinate training sessions.
- Financial administration - assist with processing invoices, managing petty cash, and supporting resident billing queries.
- General office tasks - handle filing, ordering supplies, and supporting the management team with ad hoc administrative duties.
The Benefits
- Paid annual leave
- The chance to be part of a growing Healthcare company
- Continuous professional development and training
- Values-led culture
- Opportunities for progression
- Pension plan (if applicable)
- Attractive hourly rate
- Access NI fee paid for
- Monthly incentives and recognition awards
- Free parking
We do not offer sponsorship for this role. Healthcare Ireland are an equal opportunities employer and welcome applications from all suitably qualified persons.
Required Criteria
- Right to work in the UK.
- Educated to GCSE level or equivalent standard, with a high level of English and numeracy.
- Excellent keyboard and PC skills with a good level of proficiency for Microsoft Office applications such as Word and Excel.
- Exceptional administration, organisation and receptionist skills.
Desired Criteria
- Previous experience within an administrative or customer service role (preferably a nursing home environment) is desirable but not essential.
About The Company
We are passionate about providing the highest standards of care in safe, positive and flexible environments, which enable each person who uses our services to achieve their potential. We are committed to providing each employee with a fulfilling working environment, encouraging personal and professional development. We aim to be a first class, independent organisation delivering innovative, collaborative and value for money services.
Company Culture
We're always on the look out for people who care, whether that's caring for our residents, or in one of our roles like laundry, kitchen, administration or maintenance. Our passionate, ever-growing team means that you'll be working with people who pride themselves on the work they do. Each of our Homes and our Head Office work together to achieve something excellent that truly makes a difference in people's lives. Caring for our residents is at the heart of all we do, and we'd love to have you join the team.
Company Benefits
Healthcare Ireland Group is not just a workplace; it's a community where your work has a purpose, and your contributions are valued. If you're passionate about making a difference and are seeking a rewarding career in healthcare, we welcome you to explore opportunities with us and help continue our legacy of excellence in care.
Salary £12.73 per hour
Administrative Assistant TLNT1_NI in Newtownabbey employer: Healthcare Ireland Group Limited
Glenabbey Manor is an exceptional employer that fosters a caring and supportive work environment, where employees are encouraged to grow both personally and professionally. Located just a short drive from Belfast, our team enjoys a values-led culture with continuous development opportunities, competitive salaries, and a strong sense of community. Join us in making a meaningful impact in the lives of our residents while benefiting from attractive perks such as free parking and employee recognition schemes.
Contact Details:
Healthcare Ireland Group Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant TLNT1_NI in Newtownabbey
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for an Administrative Assistant role. You never know who might have a lead or can put in a good word for you!
✨Tip Number 2
Practice your interview skills! Grab a mate and do some mock interviews. Focus on showcasing your organisational skills and how you can contribute to a caring environment like Glenabbey Manor.
✨Tip Number 3
Be proactive! If you see a job posting that excites you, don’t wait around. Apply through our website and follow up with a friendly email to express your enthusiasm for the role.
✨Tip Number 4
Show your personality! During interviews, let your passion for supporting others shine through. Remember, they’re looking for someone who fits into their caring culture, so be yourself and share why you want to join the team!
We think you need these skills to ace Administrative Assistant TLNT1_NI in Newtownabbey
Some tips for your application 🫡
Show Your Organisational Skills:Make sure to highlight your organisational abilities in your application. We want to see how you can keep things running smoothly, so share examples of how you've managed tasks or projects in the past.
Be Person-Centred:Since we pride ourselves on a person-centred approach, let your passion for caring shine through. Mention any experiences where you've supported others, whether in a professional or personal setting.
Tailor Your Application:Don’t just send a generic application! Take the time to tailor your CV and cover letter to match the role. Use keywords from the job description to show that you understand what we're looking for.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently, plus you’ll find all the info you need about the role there!
How to prepare for a job interview at Healthcare Ireland Group Limited
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of the Administrative Assistant role. Familiarise yourself with tasks like reception duties, record management, and scheduling. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
As an Administrative Assistant, being organised is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or maintained records efficiently. This will highlight your ability to handle the demands of the role and support the team effectively.
✨Emphasise Your People Skills
Since you'll be the first point of contact for visitors and staff, it's important to convey your interpersonal skills. Share anecdotes that showcase your ability to communicate clearly and warmly, as well as how you handle difficult situations with grace. This will align with the caring culture of Glenabbey Manor.
✨Prepare Questions to Ask
Interviews are a two-way street, so come prepared with thoughtful questions about the team dynamics, training opportunities, and the company culture. This not only shows your interest but also helps you determine if this is the right environment for you to thrive in.
