Regional Administrative Assistant

Have you a passion for healthcare administration, a proactive approach to problem-solving, and the ability to juggle multiple responsibilities in a dynamic environment? If you have strong organisational skills, a dedication to supporting quality resident care, and the flexibility to adapt to the needs of various facilities, we invite you to apply for this role.

The Role - to be considered for this position, you must meet the criteria outlined in this advertisement, which includes a minimum of 3 years experience within a fast-paced administrative role in a care home environment. You will provide high-level administrative and clerical support across a group of Healthcare Ireland Homes, enhancing the quality of care, regulatory compliance, and operational efficiency across these homes. The Regional Administrative Assistant will be required to travel to and work from any of the Healthcare Ireland Group sites to fulfil the needs of the role. The position may involve working extended hours as needed, especially during audit preparations or when involved in large projects.

Main Responsibilities:

• Stand in as Home Administrator when required.
• Provide effective day-to-day administrative and clerical support to a group of homes.
• Deal with telephone enquiries, diary management, payroll input, meeting and greeting visitors, note taking at confidential meetings.
• Travel between different Healthcare Ireland homes and support in Administrative duties.
• Take responsibility for monitoring budgets, expenditures and financial reports.
• Manage home-level finances, including resident funds.
• Ensure that all information and documentation is correctly processed in line with established policies and procedures.
• Assist with the onboarding process for new hires.
• Advise and support less experienced colleagues, supporting with training and mentoring as required.
• Support with preparation for audits and inspections as necessary.
• Partake in assigned projects.

The Benefits:

• Paid annual leave
• The chance to be part of a growing Healthcare company
• Monthly pay
• Continuous professional development and training
• Values-led culture
• Opportunities for progression
• Pension plan (if applicable)
• Attractive hourly rate
• Access NI fee paid for
• Monthly incentives and recognition awards
• Free parking
• Mileage allowance

Healthcare Ireland are an equal opportunities employer and welcome applications from all suitably qualified persons.

Required Criteria:

• Right to work in the UK
• Previous experience within a fast-paced administrative role (preferably a nursing home environment)
• Educated to GCSE level or equivalent standard, with a high level of English and numeracy
• Excellent keyboard and PC skills with a good level of proficiency for Microsoft Office applications such as Word and Excel
• Exceptional clerical, organisation and receptionist skills
• The ability to work on initiative within established processes and procedures, referring more complex issues to the appropriate manager
• A flexible approach to gathering information, making judgement and problem-solving

About The Company:

We are passionate about providing the highest standards of care in safe, positive and flexible environments, which enable each person who uses our services to achieve their potential. We are committed to providing each employee with a fulfilling working environment, encouraging personal and professional development. We aim to be a first class, independent organisation delivering innovative, collaborative and value for money services. Our ultimate purpose is to work with the people who use our services and their families and friends, to enable them to take control of their lives.

Company Culture:

We're always on the look out for people who care, whether that's caring for our residents, or in one of our roles like laundry, kitchen, administration or maintenance. Our passionate, ever-growing team means that you'll be working with people who pride themselves on the work they do. Each of our Homes and our Head Office work together to achieve something excellent that truly makes a difference in people's lives. Caring for our residents is at the heart of all we do, and we'd love to have you join the team.

Company Benefits:

Healthcare Ireland Group is not just a workplace; it's a community where your work has a purpose, and your contributions are valued. If you're passionate about making a difference and are seeking a rewarding career in healthcare, we welcome you to explore opportunities with us and help continue our legacy of excellence in care.

Salary: £28,500.00 per year