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- Tasks: Coordinate and manage administrative tasks for the Global Medical Affairs team.
- Company: Join a leading global healthcare company focused on innovation.
- Benefits: Flexible hours, competitive pay, and opportunities for professional growth.
- Why this job: Be a key player in impactful projects and support a dynamic leadership team.
- Qualifications: Strong organisational skills and ability to manage multiple tasks independently.
- Other info: Collaborative environment with a focus on personal development and career advancement.
The predicted salary is between 36000 - 60000 £ per year.
As an Administrative Project Coordinator you will support the Global Medical Affairs (GMA) leadership by independently managing complex administrative and organizational assignments. You will be responsible for the planning and execution of specific project activities, such as coordinating and collating functional information/data reports, change management support, financial reporting activities, and functional tools management.
Major accountabilities:
- Proficient in coordinating, managing, and interpreting specific functional information and updates requested by functional leaders.
- Independent administration and organization of assignments including creation and follow-up on preparing meetings and presentations, scheduling event planning.
- Proactive support in preparation of team meetings including agenda, minutes, and follow-up on key action items.
- Support leadership team in specific operational activities.
- Run specific functional initiatives.
- Support hiring process of functional Global Medical Affairs associates, set up interviews with candidates, support talent sessions, consolidate feedback, and support onboarding process of new hires.
- Point of contact across Global Medical Affairs for functional administrative activities.
- Support the team and associates from outside the team on services that are specific to the department and/or the site.
- Support functional communication and sharing platforms including coordination of the management of communication and information sharing initiatives.
- Support the team with setting up regular meetings, townhalls, and face-to-face events.
- Assist with technical set-up of meetings.
- Coordinate SharePoint from set-up to maintenance of contents.
- Provide input for improvement of the existing documented process.
- Provide operational support to the function, as required.
- Independently manage end-to-end departmental Purchase Order (PO) requests.
Administrative Project Coordinator employer: Healthcare Businesswomen’s Association
Contact Detail:
Healthcare Businesswomen’s Association Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Project Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills as an Administrative Project Coordinator can make a difference. Tailor your responses to show you’re the perfect fit!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build confidence. Focus on articulating your experience in managing complex administrative tasks and how you can support the leadership team effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Administrative Project Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrative Project Coordinator role. Highlight your experience in managing complex administrative tasks and any relevant project coordination skills. We want to see how you can bring value to our Global Medical Affairs team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to the job description, like your ability to support leadership teams or manage functional communication. We love a good story!
Showcase Your Organisational Skills: As an Administrative Project Coordinator, organisation is key. In your application, give examples of how you've successfully managed schedules, meetings, or events in the past. We want to know how you keep everything running smoothly!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about StudySmarter and what we stand for!
How to prepare for a job interview at Healthcare Businesswomen’s Association
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Project Coordinator. Familiarise yourself with project management principles and how they apply to administrative tasks. This will help you demonstrate your knowledge and show that you're ready to take on the role.
✨Prepare Examples of Your Experience
Think of specific examples from your past work where you've successfully managed complex administrative tasks or coordinated projects. Be ready to discuss how you handled scheduling, meeting preparation, and communication with team members. This will showcase your relevant skills and experience.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, be prepared to talk about your methods for staying organised. You might want to mention tools you use for project management or how you prioritise tasks. This will give the interviewers confidence in your ability to manage multiple assignments effectively.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of projects you'll be working on, or how success is measured in this role. This shows your genuine interest in the position and helps you determine if it's the right fit for you.
