At a Glance
- Tasks: Support HR systems and manage data to enhance employee experience.
- Company: Join Sonic Healthcare UK, a leader in medical diagnostics.
- Benefits: Up to £30,000 salary, flexible hours, and great perks.
- Other info: Dynamic team environment with excellent career growth opportunities.
- Why this job: Make a real impact in HR while developing your skills.
- Qualifications: Strong attention to detail and good communication skills.
The predicted salary is between 24000 - 36000 £ per year.
HR Systems and Reporting Administrator, Human Resources - 1 Mabledon Place, London
Join to apply for the HR Systems and Reporting Administrator, Human Resources - 1 Mabledon Place, London role at Health Services Laboratories
Location: 1 Mabledon Place, London WC1H 9AX
Salary: Up to £30,000 per annum DOE
Contract: Permanent, Full-time (40 hours per week)
About Us
Sonic Healthcare UK encompasses the two main entities in the UK, The Doctors Laboratory (TDL) and Health Services Laboratories (HSL). HSL is a partnership between The Doctors Laboratory (TDL), Royal Free London NHS Foundation Trust and University College London Hospitals NHS Foundation Trust (UCLH). Over 3,500 staff work at Sonic Healthcare UK, primarily under the TDL or HSL banner. Our purpose is to deliver medically-led diagnostics, innovation, value and long-term investment to healthcare.
Overall Job Purpose
To assist the HR Systems Manager and the HR team in the delivery of the HR function to the wider business. A business-focused role, delivering administrative HR services and producing management information to underpin our company objectives.
Main Duties
- Supporting and ensuring data within the HR & Payroll system is accurate, with changes managed appropriately, including annual leave information, work patterns, sick records etc.
- Assist with managing the HR email inboxes by either responding to queries directly or forwarding emails to the appropriate members of the HR team or raising a case with the HR system provider.
- HR Administration, including the preparation of references, all change letter confirmations and liaison with payroll. Processing leavers, including preparing letters of acknowledgment, liaison with payroll, checking details with line management.
- Updating personal details on the HR system.
- Capturing data for input for payroll, ad hoc payments and related information, notification of joiners and leavers.
- Producing monthly management reports from a variety of data sources in line with agreed timeframes.
- Promoting and advising on best practice, ensuring compliance with all Sonic Healthcare UK Policies.
- Supporting managers with the effective monitoring of employee absence, including holiday, sickness and maternity leave.
- Producing timely and accurate data in relation to different employee metrics and ensuring the HR system is kept up to date with the correct information.
- Maintenance of the employee self-service system and management of employee access.
- Providing training and guidance to all employees in relation to the employee self-service software.
- Promote awareness of best practice Diversity policies, ensuring that all Employees are aware of their responsibilities. Ensure compliance with legislative requirements.
General Duties
To become familiar with the day to day organisation of the department as it affects your work. You should be aware of the functions of other members of staff in the department as they affect your work. To communicate in a friendly, helpful and non-prejudicial manner in your dealings with staff, clients and/or customers as you will be regarded as a representative of your department as well as the Company, and you should behave accordingly. To undertake such work as you are assigned in a careful and efficient way and in compliance with employment law guidelines. To be aware of and abide by the rules and codes of conduct of the department. This is particularly important in the case of Health & Safety and Fire procedures. To behave in a professional manner and co-operate with all other members of staff at all times. Staff will participate in the Annual Joint Review procedure, and this job description will be reviewed as part of the Annual Joint Review procedure. To work flexible hours according to the Department requirements, as decided by Management.
Benefits
- Training and development opportunities supporting professional development
- Annual salary review - No banding restrictions: As we are a private company we are not restricted by salary bandings and so are able to negotiate appropriate salaries based on experience. This also means that annual salary reviews do not hit a band ceiling.
- Discounted gym membership we have a corporate gym membership scheme with Better Gyms
- Cash healthcare plan cash back on a variety of healthcare costs including dentist and opticians
- Sick Pay Entitlement 5 paid days in the first year of employment, 20 days thereafter
- Permanent Health Insurance and Death in Service Cover
- Life Assurance providing salary continuation for long term illness (six months qualifying period)
- Employee Assistance Programme supporting staff wellbeing
- Season Ticket Loan Scheme interest free loan for the cost of annual travel ticket
- Perkbox Access to additional staff perks and benefits such as high street discounts
- Company Pension Scheme company and staff contributions which increase with service
- Competitive annual leave allowance 23 days
- Flexible working hours we support and offer flexibility around shift patterns and working schedule
Additional Information
Vacancy ID : 035706, Closing Date : 27-Oct-2025.
PLEASE NOTE: WE RESERVE THE RIGHT TO CLOSE THIS VACANCY AT ANY TIME EVEN IF A CLOSING DATE IS SHOWN HERE OR IN ANY OTHER MEDIA.
We respect and value the diversity of our staff and welcome applications from diverse communities.
HR Systems and Reporting Administrator, Human Resources - 1 Mabledon Place, London in City of London employer: Health Services Laboratories
At Health Services Laboratories, located in the heart of London, we pride ourselves on being an exceptional employer that values professional growth and employee wellbeing. With a strong focus on training and development, competitive salaries without banding restrictions, and a supportive work culture, we offer a range of benefits including flexible working hours, a comprehensive healthcare plan, and access to exclusive staff perks. Join us to be part of a dynamic team dedicated to delivering innovative healthcare solutions while enjoying a fulfilling career in a vibrant city.
Contact Details:
Health Services Laboratories Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land HR Systems and Reporting Administrator, Human Resources - 1 Mabledon Place, London in City of London
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
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We think you need these skills to ace HR Systems and Reporting Administrator, Human Resources - 1 Mabledon Place, London in City of London
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Health Services Laboratories. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
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How to prepare for a job interview at Health Services Laboratories
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Health Services Laboratories.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
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A full-time HR role at Health Services Laboratories will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
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