At a Glance
- Tasks: Support laboratory operations through admin tasks, sample management, and customer service.
- Company: Join Health Partners, a leading provider of occupational health solutions in the UK.
- Benefits: Competitive salary, pension scheme, generous leave, and a day off for your birthday!
- Other info: Dynamic role with opportunities for growth in a supportive environment.
- Why this job: Be part of a quality-focused team making a real difference in employee wellbeing.
- Qualifications: GCSE level education or previous office administration experience required.
The predicted salary is between 24784 - 24784 £ per year.
At Health Partners, we pride ourselves on being one of the UK’s leading providers of occupational health and wellbeing solutions. We partner with organisations across diverse industries, helping them to support the physical and mental health of their employees.
Role Outline
As a Laboratory Administrator you will play an important role in supporting the smooth and efficient day-to-day operation of the laboratory through a wide range of administrative and coordination activities. Working within a fast-paced and highly regulated environment, you will help ensure accurate record keeping, effective sample management and high standards of customer service. You will be responsible for maintaining laboratory records and accurately updating the Laboratory Information Management System (LIMS), while supporting the management and tracking of samples, referrals, certificates and associated documentation. The role will also involve monitoring laboratory stock levels, coordinating orders, responding to customer correspondence and supporting general laboratory processes including equipment checks, housekeeping and temperature monitoring. This is an excellent opportunity for an organised and detail-oriented administrator to join a supportive and quality-focused team environment.
Key Responsibilities
- Support the laboratory by completing administration processes on a daily basis.
- Responsible for accurate use of the Laboratory Management System (LIMS).
- Manage samples and records in relation to:
- Referral samples / coordinating timely transfers.
- Managing deviating or non-conforming samples with associated record keeping.
- Sentinel and MRO logging, monitoring, tracking and uploads.
- DAMSP Certificate production and release.
- Scan, file and dispose of sensitive customer request forms in line with data protection and confidentiality requirements.
- Monitor stock levels to ensure uninterrupted supply of required laboratory consumables, chemicals, reagents and in house standards.
- Monitor and respond to correspondence via the laboratory shared mailbox, ensuring timely communication with customers.
- Place orders through approved suppliers and support the evaluation of alternative suppliers where required.
- Carry out maintenance and calibration checks on general laboratory equipment to ensure its correct and effective operation including support with Temperature monitoring.
- Raise non-conformances, planned deviations, changes, risks and improvements as required.
- Maintain high levels of cleanliness and good housekeeping at all times.
- In conjunction with the Company’s Quality Assurance and Regulatory Affairs Manager, ensure that all work is performed in accordance with ISO 17025, ISO 14001, ISO 27001 and ISO 9001 requirements in testing and quality control.
- Adhere to all company policies, Health and Safety procedures, business systems manuals and regulatory requirements relating to quality, information security and environmental management systems.
- Ensure commitment to impartiality and confidentiality, integrity and accessibility of information.
- Participate in Team Meetings and take an active interest in the functions of the laboratory.
- Collaborate with the team to drive the laboratory forward through continuous improvement.
- Assist with audits as required.
- Participate in annual Appraisal and any relevant training as required.
- Provide a high level of internal and external customer care.
What we are looking for
Minimum requirement is to be educated to GCSE level or equivalent, or have previous office administration experience.
Hours
37.5 hours per week including some weekend working
Location
Waltham Abbey, Essex
We are offering a salary of £24,784.50 per annum
Company Benefits
We appreciate the people who work with us and our rewards package is reviewed regularly to reflect that.
- Competitive annual salary dependent on qualifications and experience
- Contributory pension scheme up to 6%
- Starting on 25 days annual leave plus bank holidays, increasing with length of service
- Have a day off for your Birthday (non-contractual benefit)
Laboratory Administrator employer: Health Partners Group
At Health Partners, we are committed to fostering a supportive and quality-focused work environment where our employees can thrive. As a Laboratory Administrator in Waltham Abbey, you will benefit from a competitive salary, generous annual leave, and a contributory pension scheme, all while contributing to the vital mission of enhancing occupational health and wellbeing. Our culture promotes continuous improvement and professional growth, ensuring that you have the resources and opportunities to develop your skills in a fast-paced, regulated laboratory setting.
StudySmarter Expert Advice🤫
We think this is how you could land Laboratory Administrator
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Health Partners Group.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Health Partners Group.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Health Partners Group, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Laboratory Administrator
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Health Partners Group.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Health Partners Group.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Health Partners Group. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Health Partners Group. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Health Partners Group
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Health Partners Group’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
