Accounts Payable Officer in Bath

Overview

Responsibilities

• Oversee the timely and accurate processing and payment of invoices, resolving discrepancies, managing batches in Proactis, and ensuring compliance with Standing Financial Instructions and payment targets.
• Support the Accounts Payable Manager in leading the AP team - providing guidance, training, performance monitoring, and helping implement improvements, SOPs and best-practice processes.
• Manage key month-end duties, including accruals, statement reconciliations, supplier account management, VAT accuracy, and ensuring financial information is recorded correctly for period-end reporting.
• Handle supplier queries, legal correspondence, audit requests, FOI data, fraud-prevention activities and invoice write-offs, ensuring all actions are completed promptly and professionally.
• Maintain accurate supplier records, support system processes (including Pharmacy invoice loading), monitor workflow bottlenecks, and drive continuous improvement across the purchase-to-pay cycle.
• Ensure team inboxes and queries are managed effectively, provide financial procedure advice to staff, and support the implementation of policies, training, controls and departmental development initiatives.

Qualifications & Training

Essential criteria

• GCSE Maths and English and/or able to demonstrate equivalent training or experience
• NVQ Level 4/AAT Technical Level or equivalent experience

Desirable criteria

• NHS VAT Knowledge/experience

Knowledge & Experience

Essential criteria

• Experience of working in Finance, preferably within an Accounts Payable function
• Experience of dealing with in-depth queries and communications.

Desirable criteria

• Previous NHS finance experience
• Experience of staff management preferably within a Financial environment
• Knowledge of Standing Financial Instructions & Standing Orders within the NHS

Please note - Due to recent changes in UK immigration and visa rules applicants who do not currently have the right to work in the UK may not be considered unless an alternative right to work solution can be provided. Candidates requiring sponsorship (or will need sponsorship at the end of a current visa e.g. those with graduate visas) should review the eligibility criteria on the gov.uk website before applying: Prove your right to work to an employer: Overview - GOV.UK

This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.

This vacancy may close early if we receive a high number of applications. We strongly encourage you to complete and submit your application in good time to ensure it can be considered.