At a Glance
- Tasks: Support senior leaders with complex schedules and manage stakeholder relationships.
- Company: Join a forward-thinking team in a dynamic environment.
- Benefits: Flexible working, supportive culture, and opportunities for personal growth.
- Other info: 12-month fixed term with potential for extension.
- Why this job: Be a key player in a fast-paced role that shapes executive support.
- Qualifications: Experience in supporting senior leaders and strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
Are you a proactive, highly organised professional who thrives in a fast-paced environment? We're looking for a dynamic Executive Assistant to join our Executive Support team and play a key role in supporting our Executive Directors and senior leaders.
As an Executive Assistant, you will play a vital role in ensuring high-quality, adaptable and resilient support to our Executive Team, Senior Managers and Head of Executive Support. Working as part of a proactive and ambitious Executive Support team, this role will include both designated and flexible support across the Executive Team.
You will provide direct assistance with complex diary and stakeholder management, governance support and operational delivery.
With a balance of in-office presence and remote working, you will help ensure the Executive Support team remains responsive, well organised and consistent in its support. You will help us build strong relationships with high profile stakeholders in our region - including CEOs and senior leaders across NHS organisations, universities, industry and voluntary, community and social enterprise sectors.
In this varied and fast-moving role, you'll manage complex diaries, coordinate meetings and travel, and support governance processes such as agenda planning, minute-taking, and stakeholder engagement. You'll also provide flexible support across the Executive Team, stepping in during peak periods or absences to ensure continuity.
You'll be the kind of person who anticipates needs before they arise, builds strong relationships with internal and external stakeholders, and thrives on juggling multiple priorities. Your ability to stay calm under pressure, adapt quickly, and maintain confidentiality will be essential.
We're looking for someone with:
- Proven experience supporting senior leaders with complex schedules
- Strong governance and stakeholder management skills
- Excellent organisational, communication, and IT skills
- A proactive, collaborative, and resilient approach.
In return, you'll join a supportive, forward-thinking team where your ideas and initiative are valued. You'll help shape how we work, improve systems and processes, and contribute to a positive team culture. This role is fixed term for 12 months, with the potential to extend.
Executive Assistant - Exeter in Watchet employer: Health Innovation South West
Join a forward-thinking organisation in Exeter that values proactive and resilient professionals. As an Executive Assistant, you'll be part of a dynamic team that fosters strong relationships with high-profile stakeholders while enjoying a supportive work culture that encourages your ideas and initiative. With a blend of in-office and remote working, this role offers you the opportunity to thrive in a fast-paced environment while contributing to meaningful operational support for senior leaders.
Contact Details:
Health Innovation South West Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - Exeter in Watchet
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn and ask about their experiences. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the company and its leaders. Knowing their recent projects or challenges shows you're genuinely interested and ready to contribute.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We want you to sound confident and authentic, not like you're reading from a script!
✨Tip Number 4
Follow up after your interview with a thank-you email. It’s a simple way to show appreciation and keep you fresh in their minds. Plus, it reflects your proactive nature!
We think you need these skills to ace Executive Assistant - Exeter in Watchet
Some tips for your application 🫡
Show Off Your Organisational Skills:As an Executive Assistant, your organisational prowess is key! Make sure to highlight any experience you have managing complex schedules or coordinating meetings. We want to see how you keep everything running smoothly!
Tailor Your Application:Don’t just send a generic application! Take the time to tailor your CV and cover letter to reflect the specific skills and experiences mentioned in the job description. We love seeing candidates who take the initiative to connect their background with our needs.
Be Proactive in Your Approach:We’re looking for someone who anticipates needs before they arise. In your application, share examples of how you've been proactive in previous roles. This will show us that you’re the kind of person who thrives in a fast-paced environment!
Apply Through Our Website:Make sure to apply through our website for the best chance of getting noticed! It’s the easiest way for us to keep track of your application and ensures you’re considered for this exciting opportunity.
How to prepare for a job interview at Health Innovation South West
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the key tasks like diary management, stakeholder engagement, and governance support. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed complex schedules or coordinated meetings in the past. Be ready to discuss specific tools or methods you use to stay organised, as this is crucial for the role. Highlighting your proactive approach will impress the interviewers.
✨Build Rapport with Interviewers
Since this role involves working closely with senior leaders, it's important to establish a good connection during the interview. Be personable, engage in small talk, and show genuine interest in their work. This will demonstrate your ability to build strong relationships, which is key for an Executive Assistant.
✨Prepare for Scenario Questions
Expect questions that assess how you handle pressure and multiple priorities. Think of scenarios where you've had to adapt quickly or maintain confidentiality. Practising your responses will help you feel more confident and articulate during the interview.
