At a Glance
- Tasks: Support senior leaders with complex schedules and manage stakeholder relationships.
- Company: Join a forward-thinking team in a dynamic environment.
- Benefits: Flexible working, supportive culture, and opportunities for personal growth.
- Other info: 12-month fixed term role with potential for extension.
- Why this job: Make a real impact by shaping how we work and improving processes.
- Qualifications: Experience in supporting senior leaders and strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
Are you a proactive, highly organised professional who thrives in a fast-paced environment? We're looking for a dynamic Executive Assistant to join our Executive Support team and play a key role in supporting our Executive Directors and senior leaders.
As an Executive Assistant, you will play a vital role in ensuring high-quality, adaptable and resilient support to our Executive Team, Senior Managers and Head of Executive Support. Working as part of a proactive and ambitious Executive Support team, this role will include both designated and flexible support across the Executive Team.
You will provide direct assistance with complex diary and stakeholder management, governance support and operational delivery.
About the Role
With a balance of in-office presence and remote working, you will help ensure the Executive Support team remains responsive, well organised and consistent in its support. You will help us build strong relationships with high profile stakeholders in our region - including CEOs and senior leaders across NHS organisations, universities, industry and voluntary, community and social enterprise sectors.
In this varied and fast-moving role, you'll manage complex diaries, coordinate meetings and travel, and support governance processes such as agenda planning, minute-taking, and stakeholder engagement. You'll also provide flexible support across the Executive Team, stepping in during peak periods or absences to ensure continuity.
You'll be the kind of person who anticipates needs before they arise, builds strong relationships with internal and external stakeholders, and thrives on juggling multiple priorities. Your ability to stay calm under pressure, adapt quickly, and maintain confidentiality will be essential.
We're looking for someone with:
- Proven experience supporting senior leaders with complex schedules
- Strong governance and stakeholder management skills
- Excellent organisational, communication, and IT skills
- A proactive, collaborative, and resilient approach.
In return, you'll join a supportive, forward-thinking team where your ideas and initiative are valued. You'll help shape how we work, improve systems and processes, and contribute to a positive team culture. This role is fixed term for 12 months, with the potential to extend.
If you're interested, download the job pack here and apply!
Executive Assistant - Exeter in Somerset employer: Health Innovation South West
Join a forward-thinking organisation in Exeter that values proactive and resilient professionals. As an Executive Assistant, you'll be part of a dynamic team that fosters collaboration and innovation, offering you the chance to build strong relationships with high-profile stakeholders while enjoying a flexible work environment. With a commitment to employee growth and a culture that encourages your ideas, this role provides a meaningful opportunity to contribute to impactful governance and operational delivery.
Contact Details:
Health Innovation South West Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - Exeter in Somerset
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn and ask about their experiences. This can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the company and its leaders. Knowing their goals and challenges will help you tailor your answers and show that you're genuinely interested in supporting them.
✨Tip Number 3
Practice your organisational skills before the interview. You might be asked to demonstrate how you manage complex schedules or prioritise tasks, so have some examples ready to showcase your abilities.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Executive Assistant - Exeter in Somerset
Some tips for your application 🫡
Show Off Your Organisational Skills:As an Executive Assistant, your organisational prowess is key! Make sure to highlight any experience you have managing complex schedules or coordinating meetings. We want to see how you keep everything running smoothly!
Tailor Your Application:Don’t just send a generic application! Take the time to tailor your CV and cover letter to reflect the specific skills and experiences mentioned in the job description. We love seeing candidates who take the initiative to connect their background with our needs.
Be Proactive in Your Approach:We’re looking for someone who anticipates needs before they arise. In your application, share examples of how you've been proactive in past roles. This will show us that you’re the kind of person who thrives in a fast-paced environment!
Apply Through Our Website:Make sure to apply through our website for the best chance of getting noticed! It’s the easiest way for us to keep track of your application and ensures you’re considered for this exciting role with our Executive Support team.
How to prepare for a job interview at Health Innovation South West
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the key skills mentioned in the job description, such as diary management and stakeholder engagement. This will help you tailor your answers to demonstrate how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've managed complex schedules or supported senior leaders in the past. Use the STAR method (Situation, Task, Action, Result) to structure your responses, highlighting your proactive approach and ability to juggle multiple priorities effectively.
✨Build Rapport with Interviewers
Since this role involves working closely with high-profile stakeholders, it’s essential to show that you can build strong relationships. Be personable and engaging during the interview, and don’t hesitate to ask insightful questions about the team dynamics and company culture. This will demonstrate your collaborative spirit and interest in the role.
✨Prepare for Scenario-Based Questions
Expect to face scenario-based questions that assess your problem-solving abilities and adaptability. Think of situations where you had to stay calm under pressure or adapt quickly to changing circumstances. Practising these scenarios beforehand will help you articulate your thought process and decision-making skills during the interview.
