At a Glance
- Tasks: Support senior leaders with complex schedules and manage stakeholder relationships.
- Company: Join a forward-thinking team in a dynamic environment.
- Benefits: Flexible working, supportive culture, and opportunities for personal growth.
- Other info: 12-month fixed term role with potential for extension.
- Why this job: Make a real impact while developing your organisational and communication skills.
- Qualifications: Experience in supporting senior leaders and strong governance skills.
The predicted salary is between 30000 - 40000 £ per year.
Are you a proactive, highly organised professional who thrives in a fast-paced environment? We're looking for a dynamic Executive Assistant to join our Executive Support team and play a key role in supporting our Executive Directors and senior leaders.
As an Executive Assistant, you will play a vital role in ensuring high-quality, adaptable and resilient support to our Executive Team, Senior Managers and Head of Executive Support. Working as part of a proactive and ambitious Executive Support team, this role will include both designated and flexible support across the Executive Team. You will provide direct assistance with complex diary and stakeholder management, governance support and operational delivery.
With a balance of in-office presence and remote working, you will help ensure the Executive Support team remains responsive, well organised and consistent in its support. You will help us build strong relationships with high profile stakeholders in our region - including CEOs and senior leaders across NHS organisations, universities, industry and voluntary, community and social enterprise sectors.
In this varied and fast-moving role, you'll manage complex diaries, coordinate meetings and travel, and support governance processes such as agenda planning, minute-taking, and stakeholder engagement. You'll also provide flexible support across the Executive Team, stepping in during peak periods or absences to ensure continuity.
You'll be the kind of person who anticipates needs before they arise, builds strong relationships with internal and external stakeholders, and thrives on juggling multiple priorities. Your ability to stay calm under pressure, adapt quickly, and maintain confidentiality will be essential.
We're looking for someone with:
- Proven experience supporting senior leaders with complex schedules
- Strong governance and stakeholder management skills
- Excellent organisational, communication, and IT skills
- A proactive, collaborative, and resilient approach.
In return, you'll join a supportive, forward-thinking team where your ideas and initiative are valued. You'll help shape how we work, improve systems and processes, and contribute to a positive team culture. This role is fixed term for 12 months, with the potential to extend.
Executive Assistant - Exeter in Bristol employer: Health Innovation South West
Join a forward-thinking organisation in Exeter that values proactive and resilient professionals. As an Executive Assistant, you'll be part of a dynamic team that fosters strong relationships with high-profile stakeholders while enjoying a supportive work culture that encourages your ideas and initiative. With a blend of in-office and remote working, this role offers you the opportunity to thrive in a fast-paced environment while contributing to meaningful operational support for senior leaders.
Contact Details:
Health Innovation South West Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - Exeter in Bristol
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn and ask about their experiences. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the company and its leaders. Knowing their recent projects or challenges shows you're genuinely interested and ready to contribute.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We want you to sound confident and authentic, not like you're reading from a script!
✨Tip Number 4
Follow up after your interview with a thank-you email. It’s a simple way to show appreciation and keep you fresh in their minds. Plus, it reflects your proactive nature!
We think you need these skills to ace Executive Assistant - Exeter in Bristol
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Executive Assistant role. Highlight your experience with complex diary management and stakeholder engagement, as these are key to impressing us.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your proactive approach and how you thrive in fast-paced environments. Don’t forget to mention specific examples of how you've supported senior leaders in the past.
Showcase Your Organisational Skills:In your application, demonstrate your excellent organisational abilities. Mention any tools or methods you use to stay organised, especially when juggling multiple priorities, as this is crucial for the role.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with our dynamic team!
How to prepare for a job interview at Health Innovation South West
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the key skills mentioned in the job description, like diary management and stakeholder engagement, so you can confidently discuss how your experience aligns with their needs.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed complex schedules or coordinated meetings in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your organisational prowess.
✨Demonstrate Proactivity
Employers love a proactive attitude! Prepare to discuss instances where you anticipated needs before they arose or took the initiative to improve processes. This will show that you’re not just reactive but can also think ahead and add value to the team.
✨Build Rapport with Interviewers
Since this role involves working closely with senior leaders, it's crucial to establish a good rapport during your interview. Be personable, engage with your interviewers, and ask insightful questions about the team and their goals. This will demonstrate your collaborative spirit and ability to build strong relationships.
