At a Glance
- Tasks: Manage supplier invoices and payments while ensuring accuracy and compliance.
- Company: Join a well-established international business with a strong presence in the UK and Europe.
- Benefits: Competitive salary, hybrid work model, and opportunities for professional growth.
- Other info: Collaborative culture with a focus on continuous improvement and financial controls.
- Why this job: Be part of a dynamic finance team and make an impact in a fast-paced environment.
- Qualifications: Experience in Accounts Payable and strong Excel skills are preferred.
We’re partnering with a well-established international business with a strong UK and European presence, currently looking to strengthen their central finance function with the addition of an Accounts Payable Assistant. This is a great opportunity to join a busy, collaborative finance team supporting both UK operations and wider European procurement activity. You’ll play a key role in ensuring the smooth running of the accounts payable function, maintaining accuracy, control, and strong supplier relationships across multiple currencies and regions.
The Role
- Processing stock and non-stock supplier invoices accurately and efficiently
- Reconciling the AP ledger to supplier statements
- Preparing and running weekly payment cycles across multiple currencies
- Managing new supplier set-ups and maintaining supplier master data
- Handling supplier queries and resolving discrepancies, including goods received not invoiced (GRNI)
- Processing ad-hoc manual payments (e.g. proforma invoices)
- Supporting bank reconciliation query resolution relating to AP
- Liaising with internal teams to resolve pricing and invoice discrepancies
- Processing supplier-related adjustments including ship and debit and commission invoices
- Managing supplier bank detail changes in line with strict internal controls
- Applying knowledge of UK and international VAT on stock purchases
- Working closely with the wider finance team to maintain compliance and strong financial controls
About You
We’re looking for someone who brings both accuracy and a proactive approach to their work, with a strong focus on process and detail. You will ideally have:
- Experience in an Accounts Payable or similar finance role
- Exposure to ERP systems (JD Edwards or similar)
- Strong Excel and Microsoft Office skills
- A solid understanding of VAT (UK and international desirable)
- Confidence handling supplier queries and reconciliations
This role sits within a central UK finance team supporting both domestic operations and European procurement activity. It offers exposure to a fast-paced, international environment where accuracy, ownership, and continuous improvement are highly valued.
Accounts Payable Assistant employer: Headliners Recruitment
Join a dynamic and supportive finance team in Wokingham, where your contributions as an Accounts Payable Assistant will be valued and recognised. With a strong emphasis on employee growth, you will benefit from a collaborative work culture that encourages continuous improvement and offers opportunities to develop your skills in a fast-paced international environment. Enjoy the convenience of hybrid working and parking facilities, making this an attractive place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Accounts Payable Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance world, especially those who work in accounts payable. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of VAT and supplier management. We recommend practising common interview questions related to accounts payable to show off your expertise and confidence.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can keep you fresh in the interviewer’s mind and shows your enthusiasm for the role. Plus, it’s a great chance to reiterate why you’re the perfect fit.
✨Tip Number 4
Apply through our website for the best chance at landing that Accounts Payable Assistant role. We love seeing candidates who are proactive and take the time to engage with us directly!
We think you need these skills to ace Accounts Payable Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Accounts Payable Assistant role. Highlight your relevant experience in processing invoices and managing supplier relationships, as these are key aspects of the job.
Showcase Your Skills:Don’t forget to showcase your skills in Excel and any ERP systems you’ve used. Mentioning your familiarity with VAT regulations can also give you an edge, so make it clear in your application!
Be Clear and Concise:When writing your cover letter, be clear and concise. Use straightforward language to explain why you’re a great fit for the role and how your proactive approach aligns with our team’s values.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Headliners Recruitment
✨Know Your Numbers
Brush up on your knowledge of VAT and currency conversions, as these are crucial for the Accounts Payable Assistant role. Be prepared to discuss how you've handled supplier invoices and reconciliations in previous positions.
✨Showcase Your Tech Skills
Familiarise yourself with ERP systems like JD Edwards, as well as Excel and Microsoft Office. During the interview, mention specific examples of how you've used these tools to improve efficiency or accuracy in your past roles.
✨Be Ready for Scenarios
Expect situational questions about handling supplier queries or discrepancies. Think of a couple of real-life examples where you resolved issues effectively, demonstrating your proactive approach and attention to detail.
✨Emphasise Teamwork
This role involves collaboration with various teams, so highlight your experience working in a team environment. Share instances where you’ve successfully liaised with others to resolve issues or improve processes.
