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- Tasks: Support the CEO with strategic initiatives and streamline operations.
- Company: Join a market leader in the renewable energy sector based in Bedford, Eastern Cape.
- Benefits: Enjoy a dynamic work environment with opportunities for professional growth and development.
- Why this job: Be part of a pivotal role that enhances leadership effectiveness and drives impactful projects.
- Qualifications: Tertiary qualification in Legal or Commercial fields with 5 years' relevant experience required.
- Other info: Advanced MS Office skills and strong emotional intelligence are essential for success.
The predicted salary is between 36000 - 60000 £ per year.
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Our client, a market leader in their field of expertise, is seeking to appoint an experienced Executive Assistant to the CEO, based in Bedford, Eastern Cape, to their team.
This pivotal role is designed to enhance the CEO’s effectiveness by supporting strategic initiatives, streamlining operations, and improving organizational communication and project execution.
Requirements:
- Tertiary Legal or Commercial qualification.
- Minimum of 5 years experience in a Legal or Financial / Accounting environment, or similar.
- Must have a driver’s license.
- Environment involving liaising at a senior management to Board level.
- Project management skills would be advantageous.
- Advanced MS PowerPoint and Excel skills.
- Good understanding of support role.
- Excellent numerical aptitude and analysis.
- Communication & Interpersonal skills.
- Decision Making, gaining commitment, information monitoring, initiating action, planning, organizing and ownership.
- Strong EQ (Emotional Intelligence) driven by ethics and values.
- Good written and verbal communication skills.
- Renewable energy knowledge will be an added advantage.
Responsibilities, but not limited to:
1. Administration and Support:
- Performs administrative duties for the TEO and the Board.
- Coordinates resources to gather information and may prepare first draft of various reports.
- Responsible for ensuring relevant matters are included on board and board committee agendas.
- Communicating and escalating important issues appropriately
- Ensures TEO, Board and Board Committee Chairpersons are equipped with necessary documentation to proceed with meetings
- Attend any other tasks delegated by the TEO and/or Board.
2. Documentation Storage and Repository:
- Ensure proper documentation and storage of Trust documents in hard copies and in SharePoint.
- Maintain electronic statutory records, including registers of Trustees.
- Deal with correspondence, collate information and write reports, communicate decisions to relevant Trust stakeholders.
- Take measures to make sure Trust data is protected.
3. Governance Services:
- Advise the Board and Management on compliance with all relevant statutory and regulatory requirements for records management.
- Ensure that statutory forms and annual returns are lodged.
- Act as a central source of guidance and advice on matters of ethics and good governance.
4. Board, Board Committees and Annual General Meetings Support:
- Prepare the agenda.
- Prepare declaration of interest.
- Prepare the meeting pack.
- Send out notices within statutory timelines.
- Record and compile minutes of meetings and matters arising report.
- Maintain and archive resolutions register.
5. Internal & External Stakeholder Relationship Building:
- Builds and maintains relationships with TEO & Board of Trustees.
- High level of contact with external parties, stakeholders, and beneficiary communities.
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Executive Assistant to CEO employer: Headhunters
Contact Detail:
Headhunters Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to CEO
✨Tip Number 1
Familiarise yourself with the renewable energy sector, as having knowledge in this area could give you an edge. Research current trends and challenges in the industry to demonstrate your understanding during any discussions.
✨Tip Number 2
Enhance your project management skills by taking online courses or certifications. This will not only boost your CV but also prepare you for the responsibilities of coordinating various initiatives for the CEO.
✨Tip Number 3
Practice your communication and interpersonal skills by engaging in networking events or professional groups. Building relationships with senior professionals can provide insights into the role and may even lead to referrals.
✨Tip Number 4
Prepare for potential interviews by developing a solid understanding of governance services and compliance requirements. Being able to discuss these topics confidently will show your readiness for the role.
We think you need these skills to ace Executive Assistant to CEO
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in legal or financial environments, particularly any roles that involved supporting senior management or board-level executives. Emphasise your project management skills and proficiency in MS PowerPoint and Excel.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the requirements listed in the job description. Mention your understanding of the role's responsibilities and how your background aligns with the needs of the CEO and Board.
Showcase Your Communication Skills: In your application, provide examples of your excellent written and verbal communication skills. Highlight instances where you successfully liaised with senior management or external stakeholders.
Demonstrate Emotional Intelligence: Include examples in your application that showcase your emotional intelligence and decision-making abilities. Discuss how you've navigated complex situations in previous roles, particularly those involving ethics and governance.
How to prepare for a job interview at Headhunters
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage multiple tasks efficiently is crucial. Prepare examples of how you've successfully organised projects or schedules in the past, highlighting your attention to detail and time management skills.
✨Demonstrate Your Communication Prowess
Excellent communication skills are essential for this role. Be ready to discuss how you've effectively communicated with senior management or board members in previous positions, and provide examples of how you handled complex information or sensitive issues.
✨Highlight Your Project Management Experience
If you have project management experience, make sure to bring it up during the interview. Discuss specific projects you've managed, the challenges you faced, and how you ensured successful outcomes. This will show your capability to support strategic initiatives.
✨Familiarise Yourself with Governance and Compliance
Understanding governance and compliance is key for this position. Brush up on relevant statutory and regulatory requirements, and be prepared to discuss how you've ensured compliance in your previous roles. This knowledge will demonstrate your readiness to advise the Board effectively.
