At a Glance
- Tasks: Support quality and technical functions by managing documentation and specifications across projects.
- Company: Join a dynamic team in a growing organisation focused on quality and technical excellence.
- Benefits: Gain valuable experience, develop your skills, and enjoy a structured work environment.
- Other info: Opportunity for career growth as the business expands.
- Why this job: Be a key player in ensuring quality and accuracy while collaborating with diverse teams.
- Qualifications: Attention to detail, organisational skills, and a proactive approach are essential.
The predicted salary is between 30000 - 40000 € per year.
Our client are looking for an organised and detail-focused person to support the day-to-day running of Quality & Technical function within an existing team. This is a varied administrative and coordination role that involves managing technical information, specifications, supplier documentation and customer requirements across multiple projects and product areas. The role would suit someone who enjoys structured, desk-based work and is comfortable handling detailed information accurately and efficiently.
A large part of the role involves keeping information accurate, up to date and well organised, while ensuring requests from customers, suppliers and colleagues are followed through in a timely manner. You will work closely with colleagues in the UK and overseas, as well as suppliers and customers, becoming a key support contact for technical and quality administration across the business. There is opportunity for the role to develop further over time as the business continues to grow.
Key Responsibilities- Technical Administration & Documentation
- Maintain and update raw material specifications and technical documentation
- Complete customer questionnaires, specifications and technical forms
- Manage supplier approval documentation and technical records
- Ensure supplier certifications and related documents remain current
- Maintain organised technical files, trackers and internal records
- Support the management of sample tracking and related documentation
- Coordinate Certificates of Analysis (CoAs) and other product documentation where required
- Liaise with suppliers and laboratories regarding technical information and testing
- Customer & Supplier Support
- Respond to day-to-day technical requests from customers, the internal team and suppliers
- Follow up outstanding documentation and technical queries
- Support communication relating to product quality queries and customer requests
- Assist with technical administration linked to customer projects and new product activity
- Build good working relationships with the internal team, suppliers, customers and third parties
- Quality & Team Support
- Support the maintenance of quality systems and procedures
- Help maintain accurate logs and records relating to suppliers, complaints and technical documentation
- Work closely with colleagues across Sales, Logistics, Finance and Operations
- Provide administrative support across the wider business where required
We are looking for someone who:
- Has excellent attention to detail and takes pride in accuracy
- Enjoys working in a structured, process-driven role
- Is highly organised and able to manage multiple ongoing tasks
- Is comfortable working with detailed information, spreadsheets and documentation
- Has good communication and follow-up skills
- Works well both independently and as part of a team
- Is proactive, curious, reliable and methodical in their approach
- Enjoys keeping systems, records and information organised and up to date
The following would be beneficial, but are not essential:
- Experience within manufacturing, technical administration or quality systems
- Experience completing specifications or technical questionnaires
- A food-related qualification or background in a technical or quality role
- Good Microsoft Excel and administrative skills
Quality Document Controller employer: Headford Group
Our client is an excellent employer, offering a supportive and collaborative work environment that values attention to detail and accuracy. With opportunities for professional growth and development, employees can thrive in a structured role while contributing to meaningful projects across various sectors. Located in a dynamic area, the company fosters strong relationships with colleagues, suppliers, and customers, making it an ideal place for those seeking a rewarding career in quality and technical administration.
StudySmarter Expert Advice🤫
We think this is how you could land Quality Document Controller
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential employers on LinkedIn. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute to their quality and technical functions. This will help you stand out as a candidate who truly cares.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to attention to detail and organisation. Use examples from your past experiences to showcase your skills and how they align with the role.
✨Tip Number 4
Don’t forget to follow up after interviews! A simple thank-you email can leave a lasting impression and show your enthusiasm for the position. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Quality Document Controller
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your attention to detail and organisational skills, as these are key for the Quality Document Controller role.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you're the perfect fit for this role. Share specific examples of how you've managed technical documentation or supported quality systems in previous jobs.
Showcase Your Communication Skills:Since you'll be liaising with suppliers and customers, it's important to demonstrate your communication skills. Mention any experiences where you effectively followed up on queries or built relationships with stakeholders.
Apply Through Our Website:We encourage you to apply directly through our website. This way, we can easily track your application and ensure it gets the attention it deserves. Plus, it’s super straightforward!
How to prepare for a job interview at Headford Group
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the role of a Quality Document Controller. Familiarise yourself with technical documentation, specifications, and quality systems. This will not only help you answer questions confidently but also show your genuine interest in the position.
✨Show Off Your Organisational Skills
Since this role requires excellent organisation, be prepared to discuss how you manage multiple tasks and keep information accurate and up to date. Bring examples from your past experiences where you successfully handled detailed information or improved processes.
✨Communicate Clearly
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely. Be ready to explain how you would handle technical requests from customers or suppliers, and demonstrate your follow-up skills by discussing how you ensure nothing falls through the cracks.
✨Be Proactive and Curious
Employers love candidates who take initiative. During the interview, express your curiosity about the company’s processes and ask insightful questions about their quality systems. This shows that you’re not just looking for a job, but are genuinely interested in contributing to their success.
